Materials manager job description: Materials Manager Job Descriptions and Interview Questions

Опубликовано: March 18, 2023 в 11:10 am

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Materials Manager Job Descriptions and Interview Questions

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What Does a Materials Manager Do?

Materials managers oversee a company’s inventory and purchasing operations. They collaborate with engineers and designers to determine the materials needed to complete manufacturing or construction projects according to specifications, research vendors for those materials, then order them. A materials manager is also responsible for maintaining the inventory of those materials once they arrive. Also, a materials manager oversees the receiving procedures for the company’s warehouse.

A materials manager needs to have high-level organization and record-keeping skills to maintain a consistent flow of materials to the company’s factories or work sites. Influencing and negotiation skills are also crucial for materials managers, as it’s up to them to negotiate the materials’ purchasing agreements. Materials managers also supervise a team of workers, so soft skills like leadership, coaching, and training are essential for this position.

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National Average Salary

Materials manager salaries vary by experience, industry, organization size, and geography. To explore salary ranges by local market, please visit our sister site zengig.com.

Materials Manager salary data

The average U.S. salary for a Materials Manager is:

$86,800

Materials Manager Job Descriptions

Example 1

ABC Company is currently looking to add a Materials Manager to our growing group of hardworking, intelligent, and dedicated employees. The Materials Manager will assist in the planning, procurement, storage, control, and distribution of materials and products according to company needs and customer requirements. The Materials Manager will work daily with Operations Management, Project Management, and Logistics to assure company targets are met as efficiently as possible. The candidate should be meticulous and accurate, have a strong work ethic, and quality mindset.

Main responsibilities:
  • Evaluate suppliers based on delivery speed for their products and services, price, and quality
  • Negotiate with suppliers for product cost, delivery, and contract parameters
  • Function as company purchasing agent for all direct and indirect materials
  • Directs production and inventory control, shipping and receiving, and materials storage
  • Directs production planning and scheduling based on sales forecasts
  • Maintains inventory levels to ensure deliveries occur within customer timelines
  • Maintains and ensures the accuracy of the perpetual inventory
  • Works with suppliers to schedule delivery of materials, supplies, and equipment
  • Oversees receiving functions related to purchased parts and incoming supplies
  • Identifies opportunities to reduce materials and consumable costs and charges
  • Manages and monitors storage of purchased parts and finished goods
  • Assures write-offs on damaged or obsolete inventory to reflect the accurate value of inventory
  • Track material scrap and act or make recommendations to reduce or eliminate
  • Improve and own procedures for conducting and valuing year-end physical inventory
  • Performs other related duties as assigned
Qualifications:
  • Excellent organizational and planning skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills and work well with all levels of management and staff
  • Proficient with inventory reporting systems
  • Proficient with Microsoft Office Suite or similar software
Education and experience:
  • Bachelor’s degree in Business Administration or related field required desirable
  • 2+ years of related experience

Example 2

Job summary

In this key role, the Materials Manager is responsible for managing inventory and purchasing raw materials and other supplies for ABC Company. The MM oversees the overall planning, procurement, storage, control, and distribution of materials and products according to ABC Company’s needs and customer requirements.

Duties/responsibilities
  • Manages and trains team members
  • Manages inventory control and materials storage
  • Works with production planning and scheduling based on forecasts
  • Maintains inventory levels to ensure deliveries occur within customer timelines
  • Maintains and ensures the accuracy of the perpetual inventory system
  • Works with client services and logistics department to schedule delivery of materials, supplies, and equipment
  • Identifies opportunities to reduce transportation costs and charges
  • Identifies and recommends other purchasing options
  • Manages and monitors storage of purchased parts and finished goods
  • Performs change controls and deviations on appropriate inventory to reflect the accurate value
  • Establishes procedures for conducting and valuing year-end physical inventory
  • Perform other projects and duties as assigned by the CEO for the overall benefit of the organization
Required skills and abilities
  • Excellent organizational and planning skills
  • Excellent verbal and written communication skills
  • Excellent interpersonal skills and the proven ability to work well with all levels of management and staff
Education and experience
  • Bachelor’s degree in Business or a related field required
  • A minimum of 3-5 years of related experience preferred
  • Experience required with ISO 9001
  • Proficient with inventory reporting systems and ERP systems
  • Proficient with Microsoft Office Suite

Example 3

Position summary

The Materials Manager is accountable for ensuring the successful scheduling of plant production and assisting in the analysis of long-term production planning. This position is responsible for planning, tactical buying, production scheduling, controlling inventory levels, and working with plant teams to assure that all customer due dates are met. Directs activities and efforts required for optimum utilization of material and provides direction for prioritization of these materials required to support our production plans.

Essential job functions and accountabilities
  • Oversees cycle counts and corrections
  • Participation in SIOP Plan (sales, inventory, and operation planning) process at the plant level
  • Manages the production planning and scheduling of capacities
  • Manages plant-level tactical buying of purchased material
  • Manages the daily expedite process, attends all levels of production meetings
  • Manages warehouse, shipping, and receiving departments and processes
  • Responsible for freight costs and minimized premium freight
  • Responsible for metrics reporting and attainment
  • On-time delivery
  • Production results
  • Past due and recovery plan dates
  • Responsible for inventory management
  • Perpetual inventory total
  • Meeting Safety Stock Settings Health
  • Inventory Accuracy Cycle Count and Projects
  • Annual Physical Inventory
  • Responsible for escalation as necessary
  • Supervise, coach, and develop team
  • Lead recovery plans and capacity analysis, as necessary
  • Participate in projects and continuous improvement activities
  • Work on procedures to continue toward/stay consistent across plants with peer managers
  • Current ERP System IFS
  • Other activities as requested
Reporting to this position
  • 2 Planner Buyers
  • Inventory Accuracy Specialist
  • Shipping Supervisor + Warehouse Team
Knowledge, skills, and abilities
  • A minimum of five years of materials management experience in the areas of operations, production planning, purchasing, warehousing, and logistics
  • Strong analytical and organizational skills
  • ERP/MRP, warehouse management, and logistics systems experience
  • Experience in leading Lean/Six Sigma projects
  • Proven strategic planning skills
Education & certification requirements
  • Bachelor’s degree in business, supply chain, operations, engineering, or related fields
  • APICS and ISM certifications are a plus
Software skills
  • Infor XA/Mapics or IFS ERP platform is a plus
  • Microsoft Office, Teams/Comfortable with video calls

Sample Interview Questions

  • How do you go about determining the materials needed per shift?
  • How would you go about maintaining the best possible relationships with suppliers you work with?
  • Let’s say there’s a last-minute order from a customer, and there isn’t any material available in production or the warehouse. What would you do in this situation?
  • In your opinion, what role does monitoring and reporting play within the scope of a materials manager?
  • Can you describe inventory control? What are the effects of good and bad inventory control?
  • What’s the difference between purchasing requisition and a purchase order?
  • How do you go about forecasting more accurately to determine inventory?

Materials Manager job description template


This

Materials Manager job description template includes the list of most important Materials Manager’s duties and responsibilities. It is customizable and ready to post to job boards. Use it to save time, attract qualified candidates and hire best employees.


Materials Manager job profile

Materials Manager is a person is responsible for the planning and procurement of materials, material and information flow, and the management and control of inventory in achieving the business objectives.

In order to attract Materials Manager that best matches your needs, it is very important to write a clear and precise Materials Manager job description.  

Materials Manager job description

Are you an experienced Materials Manager looking for an opportunity to advance your career and take on a new challenge?

If you are passionate about materials management, highly responsible and driven to always improve and implement industry’s best practices in everything you do, we have the perfect job for you!

We are looking for an experienced Materials Manager who will be responsible for efficiently coordinating the inbound and outbound movement of materials, goods and supplies based on customer needs, inventory targets and production schedules.

Materials Manager duties and responsibilities

  • Collaborate with other managers to determine supply needs
  • Purchase supplies and materials according to specifications
  • Coordinate and supervise receiving and warehousing procedures
  • Oversee distribution of supplies in the organization
  • Develop and execute inventory cycle count process to assure high inventory accuracies
  • Supervise, evaluate and coach subordinates
  • Maintain relationships and negotiate with suppliers
  • Keep detailed records on procurement activity, materials quantity, specifications etc.
  • Ensure prompt and accurate updating of the computer systems
  • Prepare reports on inventory, material usage and efficiency
  • Resolve labor and material shortages, backlogs and other potential schedule interruptions
  • Create strategic solutions to improve material flow at multiple levels

Materials Manager requirements and qualifications

  • Previous working experience as a Materials Manager for (x) year(s)
  • BSc/BA in logistics or similar relevant field
  • In depth knowledge of supply chain and inventory management systems
  • Hands on experience with forecasting and budgeting
  • Excellent organizational and time management skills
  • Analytical thinking with problem solving aptitude
  • Outstanding communication and leadership skills

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Information Manager

assets/images/Information manager job descriptionzip

You can download the information manager job description for free . The job responsibilities of the manager according to information

I approve

___________________________________________________________ (surname, initials)

(name of the organization, its ________________________________________0003

organizational and legal form) (Director; other person authorized

to approve the job description)

m.p.

JOB INSTRUCTION

INFORMATION MANAGER

————————————–

(name of institution)

00.00.201_ №00

1. General provisions

1.1. This job description defines the rights, duties and responsibilities of the information manager _____________________ (hereinafter referred to as the “enterprise”). The name of the institution

1.2. The information manager is guided by the current legislation of the Russian Federation, the Charter, its local regulatory and organizational and administrative documents, this job description.

1.3. Information manager must know:

– Mass media law;

– advertising law;

– basics of database formation and work with them.

1.4. The Information Manager is subordinate to the Deputy Editor-in-Chief, and in his absence, to his substitute.

2. Responsibilities

The information manager is responsible for:

2.1. Ensure the collection of information materials on all aspects, to the fullest extent possible.

2.2. Involve various state, commercial and public organizations in information cooperation.

2.3. Systematize and classify information materials received from different sources.

2.4. Form and systematically maintain an information database.

2.5. Determine directions for expanding the scope of information.

2.6. Work with agents on the phone: define a task, receive reports on work and efficiency.

2.7. Maintain a database and submit reports on it.

.

2.10. Develop and submit proposals for the management to expand and improve the database of information materials.

3. Rights

The information manager has the right to:

3.1. Request the necessary information from the departments to complete the assigned tasks.
3.2. Take part in negotiations with representatives of organizations and enterprises on issues related to the performance of his functional duties.

3.3. Make suggestions to management for improvement.

4. Responsibility

Information manager responsible for:

4.1. Compliance with labor discipline.

4.2. Non-disclosure of information about his salary, about the salary of other employees that became known to him.

4.3. Timely and complete execution of instructions and orders of the management.

5. Performance indicators

5.1. The work of the information manager ensures the creation and development of the information base.
5.2. Statistical and analytical materials are systematically published based on the data collected by the information manager.

6. Interaction

The information manager interacts with agents by phone, as well as with correspondents, the editorial assistant secretary and the head of the Publications Promotion Department.

Head of the structural unit: _____________ ____________________

(signature) (surname, initials)

00.00.201_g.

Read the instructions,

one copy received: __________________

(signature) (surname, initials)

00.00.20__g.

Quality Manager

assets/images/Quality manager job descriptionzip

to approve the job description)

00. 00.201_

m.p.

JOB DESCRIPTION

QUALITY MANAGER

—————————————- ————————————-

(name of institution)

00.00 .201_ No. 00

1. General provisions

1.1. This job description establishes the rights, responsibilities and duties of the quality manager _____________________ (hereinafter referred to as the “enterprise”). Organization name

1.2. The quality manager is hired and dismissed by order of the general director of the joint-stock company on the proposal of the head of the personnel and labor relations department.

1.3. The quality manager is subordinate to the executive director of the joint-stock company.

1.4. During the absence of the quality manager, his duties are assigned to a person appointed in the prescribed manner, acquiring the appropriate rights and responsible for the performance of the duties assigned to him.

1.5. In his activities, the quality manager is guided by:

– requirements for technical documentation;

– rules for testing and acceptance of products;

– preparation of products for certification and attestation;

– resolutions and orders, methodological and normative documentation on quality management;

– orders and orders of the general director of the joint-stock company;

– internal labor regulations;

– this job description.

1.6. A person with a higher professional (technical) education (there are no requirements for work experience) or a secondary professional (technical) education and at least three years of work experience as a technician is accepted for the position of a quality manager.

1.7. The quality manager must know:

– resolutions, instructions, orders, methodological and normative materials on product quality management;

– types of manufacturing defects, methods of their prevention and elimination;

– the procedure for submitting and considering complaints about the quality of raw materials, materials, semi-finished products, components and finished products;

– requirements for technical documentation, raw materials, semi-finished products, components and finished products, systems, methods and means of controlling their quality;

– a system of state supervision, interdepartmental and departmental control of product quality;

– technological processes and modes of production;

– basic technological and design data of manufactured products;

– current standards and specifications in the industry and at the enterprise;

– rules for testing and acceptance of products;

– fundamentals of labor legislation;

– the procedure for preparing industrial products for certification and attestation;

-organization of accounting, procedure and terms for compiling reports on product quality;

– fundamentals of economics, organization of production, labor and management;

– labor protection rules and regulations.

2. Responsibilities

The quality manager is obliged:

2.1. To analyze the information obtained at various stages of production of products, works (services), quality indicators characterizing the developed and manufactured products, works (services).

2.2. Take measures to prevent the release of products, works, services that do not meet the established requirements.

.

2.4. Participate in the development, improvement and implementation of the quality management system, the creation of standards and norms for quality indicators, control their compliance.

2.5. Keep records and draw up reports on the company’s activities related to product quality management.

2.6. Review and analyze claims and complaints about the quality of products, works (services), prepare opinions and conduct correspondence based on the results of their consideration.

2.7. To take part in the creation of enterprise standards for quality management, in the preparation of products for certification and attestation, in the preparation of activities related to the implementation of standards and specifications for products manufactured by the enterprise.

2.8. Participate in the development and implementation of the most advanced systems of control methods, providing for the automation and mechanization of control operations and the creation of tools for these purposes, including non-destructive testing tools.

2.9. Take part in the development of methods and instructions for the current quality control of work in the process of manufacturing products, in testing finished products and drawing up documents certifying their quality.

2.10. To study the causes causing deterioration in the quality of products (works, services), causing deterioration in the quality of products, participate in the development of measures to eliminate them.

2.11.Prepare conclusions on the conformity of the quality of raw materials, semi-finished products, components supplied to the enterprise with standards, specifications and draw up documents for filing claims with suppliers.

2.12. To study the best domestic and foreign experience in the development and implementation of quality management systems.

2.13. Develop and organize the implementation of measures based on the results of state supervision, interdepartmental and departmental control of the implementation and compliance with standards and technical specifications for product quality, preparation of products for certification and attestation.

3. Rights

The quality manager has the right:

3.1. To request personally or on behalf of the immediate supervisor from the heads of the enterprise’s departments and specialists information and documents necessary for the performance of his duties.

3.2. Get acquainted with the draft decisions of the management of the enterprise concerning its activities.

3.3. Submit proposals for the management to improve the work related to the duties provided for in this job description.

3.4. Report to your manager about all shortcomings in the production activities of the enterprise (its structural divisions) identified in the course of the performance of their duties and make proposals for their elimination.

3.5. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if it is provided for by the regulations on structural divisions, if not, then only with the permission of the management).

3.6. Demand assistance from the management of the enterprise in the performance of his official duties and the exercise of rights.

4. Responsibility

The quality manager is responsible for:

4.1. Failure to perform (improper performance) of their job duties stipulated by this job description within the framework defined by the labor legislation of the Russian Federation.

4.2. Offenses committed in the course of carrying out their activities within the framework of the administrative, criminal and civil legislation of the Russian Federation.

5.3. Infliction of material harm within certain labor, criminal and civil legislation of the Russian Federation.

Head of the structural unit: _____________ ____________________

(signature) (surname, initials)

00.