Job description for a project manager: Project Manager Job Description

Job Description & Average Salary

Project management lies at the heart of most daily operations. Project managers are responsible for organizing teams, developing team plans and facilitating project execution to achieve a company’s goals. A project manager’s role depends on the organization and its industry.

Many begin their management careers at a consulting firm that trains them in project management methodology, though some start as part of a team and work their way up the corporate ladder. Successful project managers pay attention to detail, have excellent communication and motivation skills, enjoy working closely with others and are especially organized.

Primary Responsibilities of a Project Manager

A project manager’s primary responsibility is organization. If a project is assigned a manager, it generally involves multiple elements that must fall into place. Even if multiple departments in a business share responsibility in completing a project, the project’s manager is responsible for ensuring each department plan functions properly and syncs with the others to complete the project punctually. Thus, project managers must keep each task on track and visualize the project as a whole to ensure it comes together properly. Staying on budget and meeting every deadline are two equally important project manager responsibilities.

Skills of a Project Manager

Project managers must have extensive organizational skills and be able to function on strict deadlines. Many wear multiple hats and are responsible for various tasks at once. Under such circumstances, it is also critical for project managers to have extensive time-management skills. A keen attention to detail is another essential skill, as projects often entail intricate plans that cannot fall into place without each component being right. At the same time, a project manager must also be able to visualize the whole project to ensure all parts properly come together. Project managers should also be creative because projects often fall off track and meet obstacles. Creativity allows a project manager to outline a new course of action to overcome challenges. Leadership skills also help when enforcing new plans. Project managers must be able to communicate effectively, build trust, and lead multiple teams using project outlines as their guides.

Requirements for Project Managers

The quickest path toward a project management career is to earn at least an undergraduate degree in management. This provides a background in crucial areas of management and human resources and strengthens crucial communication skills. Some requirements for this position vary and depend on the company and industry to which the person applies. It is increasingly common for companies to require a master’s degree for project management positions, even though higher education in this field only adds to a candidate’s value to the organization and increases their salary. Most prospective project managers also seek out some type of internship while achieving a master’s degree. Real world experience helps bridge the gap between studying and practice, and certain skills can only be learned through on-the-job training.

Salary of Project Managers

Median salary for U.S. project managers sits at around $116,000, but this figure depends heavily on the region, the manager’s company, the company’s industry and the manager’s level of education and experience. According to the Project Management Institute, project manager salaries range anywhere from $55,000 to $175,000. Most entry-level and mid-level managers earn between $65,000 and $91,000 in annual income. Of course, senior project managers bring in the largest annual salaries.

Some of the highest paying companies include Aetna, Worley, American Airlines, and General Dynamics Information Technology, according to salary information reported on Indeed.com.

Certifications for Project Managers

Though it depends on the size and industry of the company, obtaining certifications tends to increase salary. For example, the Project Management Professional certification can come with a median yearly salary of $120,000.  This certification requires a minimum of 35 hours of coursework or practical application and a digital or written exam. Other certifications include Certified Professional in Management (CPM) and International Project Management Association (IPMA) Four-Level Certification.

Organizations for Project Managers

Project managers can join a number of organizations. Some of the most well-known organizations include the American Management Association (AMA), the Project Management Institute (PMI) and the International Project Management Association (IPMA). Organizations such as these allow project managers of all skill levels and in every area of expertise to communicate, share and help promote efficiency and success in the field. They also provide outlets to ask questions, reflect on experiences and troubleshoot new problems.

Project manager: job description

They are employed in a range of industries from IT to construction.

What does a project manager do?

Typical employers

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Qualifications and training

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Key skills

Project managers ensure that a project is completed on time and within budget, that the project’s objectives are met and that everyone else is doing their job properly. Projects are usually separate to usual day-to-day business activities and require a group of people to work together to achieve a set of specific objectives. Project managers oversee the project to ensure the desired result is achieved, the most efficient resources are used and the different interests involved are satisfied.

Typical responsibilities include:

• agreeing project objectives
• representing the client’s or organisation’s interests
• providing advice on the management of projects
• organising the various professional people working on a project
• carrying out risk assessment
• making sure that all the aims of the project are met
• making sure the quality standards are met
• using IT or other systems to keep track of people and progress
• recruiting specialists and sub-contractors
• monitoring sub-contractors to ensure guidelines are maintained
• overseeing the accounting, costing and billing
• reporting to the client or senior stakeholders on progress
• evaluating the success of the project against its benchmarking and sharing lessons or best practice with other organisations or project managers.

Depending on the project, responsibilities can cover all aspects of a project from the beginning stages through to completion. Project managers typically lead by example, so expect to be working at least the same hours as your staff. Salaries for project management jobs can be high, but will vary according to the norms in the specific industry and the project manager’s level of experience.

Typical employers of project managers

A project management function, if not an actual job title, can be found in most organisations across virtually all industries. However, project management roles can be found most commonly in:

• technology companies
• construction and built environment companies
• architect practices
• retailers
• engineering companies
• manufacturers
• public sector organisations.

Find out how to become a project manager with the Association for Project Management.

Qualifications and training required

There are routes into the career for experienced professionals, graduates and school leavers alike.

Many project managers get appointed to the role after having worked in that particular industry for a significant period of time, as they have lots of related knowledge and skills to bring to the project.

However, many employers run project management graduate schemes, in which graduates start out as an ‘assistant project manager’ or a ‘graduate project manager’ in order to learn the ropes of project management. Whether you require a specific degree will vary according to the industry, employer and specific graduate scheme: for example, some engineering and technology organisations will require STEM subjects but many organisations will accept applications from all degree disciplines.

Similarly, a few organisations – particularly in the construction, engineering and manufacturing industries – offer higher or degree apprenticeships in project management. Entry requirements vary, but typically include a minimum of number of GCSEs (or equivalent) and a minimum number of UCAS points. Other organisations offer apprenticeships in various business-related roles (such as supply chain) that could eventually lead to a project management job.

Whatever stage in your career you become a project manager, you are likely to be required to pick up an industry qualification, such as PRINCE2, ‘Agile’ project management and those offered by the Association for Project Management (APM). Many of these will be paid for by your employer. It is also likely that you will need a full, clean driving licence.

The Association for Project Management and the professional bodies in the specific industries are also good sources of vacancies.

Key skills for project managers

• Organisational skills
• Analytical skills
• Well developed interpersonal skills
• Numeracy skills
• Commercial awareness
• Communication skills
• Teamworking skills
• Diplomacy
• Ability to motivate people
• Management and leadership skills.

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Project activities, especially in the last decade, have become of great importance in the work of most organizations, including in the public administration system: the development of activities is based on modern approaches, standards of organizations and management.

For the successful implementation of any project, it is necessary to select the appropriate professionals and create a team of like-minded people. In the course of building a project management system, an extremely important task is the formation of a role structure, the distribution of powers and the consolidation of responsibility among the project team members. Within the framework of project management, there are various functions that are distributed according to the roles that implement them, for example, project manager (PM), project administrator (AP) and others. Let’s try to uncover these two key design roles and understand the functionality of each of them.

Project manager

Project manager (RP, project manager, PM) – a person who is personally responsible for the operational management of the project team and the project in the context of areas of expertise (risk management, communications, budget, deadlines and etc.) to achieve the goals, indicators and results of the project. To make the project successful, the project manager provides:

• vision of the project as an object of management, understanding of its features;
• analysis, consideration of interests and management of relations with project stakeholders;
• reducing the uncertainty of the unique task due to the planning procedure;
• resource base of project activities;
• protection of design solutions and reporting to the curator and the customer;
• involvement of project teams and individual performers in the performance of work;
• control over the progress of work;
• analysis of project events for timeliness, quality, deviations;
• making forecasts and correcting plans;
• project completion and documentation archiving.

The actions of the project manager are connected, first of all, with the curator, who involves the future project manager in the process of initiating the project. The curator is always interested in getting the best result with the least effort. Therefore, he needs a reasonable and effective project manager.

A project manager is not so much a title as it is a role taken on by an employee or external person who is called upon to accomplish a unique task. It should be borne in mind that a functional worker often acts as a project manager and not even one.

If this happens, then the need for professional project managers also increases. Accordingly, dedicated staff units appear with all the consequences: professional profile, job description, remuneration system, etc. For a specific project, the powers and responsibilities are described in local documents.

Project Manager Job Responsibilities

Project preparation:

• determination and agreement with stakeholders of key project parameters: goals, indicators, results, etc. ;
• identification of project risks and opportunities;
• evaluation of labor and cost costs for project implementation;
• development and approval of the project passport;
• assessment of the timing of achieving goals development and preparation of a project plan, determination of milestones.

Work with project resources:

• formation, management, development of the project team;
• developing and managing the implementation of a communication plan for project participants;
• development and monitoring of the achievement of project team performance indicators;
• implementation of the system of stimulation and motivation of the project team.

Project implementation management:

• Operational project management, control of timely and quality work;
• change management in the project: adjustment of the work plan and approval of the changes made by the stakeholders of the project;
• ensuring timely provision of information to all project participants;
• organization of development and coordination of project documents at all phases of the life cycle Ensuring timely transfer of project results to the customer.

For the role of a project manager, such personal qualities as result-oriented, communicative, flexible, client-centric, emotional intelligence and pragmatism are very important.

To fully perform duties, the project manager must be able to:

• Quickly switch between project events, setting priorities, taking into account the various aspects of the project: financial, economic, technological and functional;
• It is easy to move from local, very specific issues of the task context to the tactical and strategic level of management functions, sometimes showing remarkable erudition and intellectual flexibility;
• Be flexible when interacting with different project participants, building harmonious interaction between the interests of individual performers and the entire team, between stakeholders of different levels and value orientations;
• Show emotional intelligence by rallying the team and not being led by various kinds of manipulations;
• To be ready to make high demands on the results to receive at the most important moment a result that is very different from the ideal;
• Keep shared value and goals in the focus of the team so that it regularly mobilizes for subtle success initially;
• Quickly recover from stress and achieve success.

Job responsibilities of the project manager include a large block of work on documentary support and meetings. A high level of process management in an organization provides for a large number of documentation and regulations. The project manager finds himself in a difficult situation: it is very difficult to combine the routine work of document management and engage in project development. It is very important to realize in time your level of immersion in the workflow and routine tasks and take the necessary actions to solve the problem that arises. At such a moment, the manager should think about introducing the role of Project Administrator.

Project Administrator

From the moment the administrator appears in the team, a certain load will fall from the project manager. This is especially valuable for project managers who are functional employees of management services or linear production units.

Practice shows that the project administrator plays the role of an assistant to the project manager, coordinating a large number of issues, including team coordination. In fact, a project administrator is a person responsible for organizing and supporting communications (collecting, processing, transferring information) between participants in project activities, record keeping, creating and storing a project archive.

Based on the scope of activities, the needs of the project are fixed job responsibilities and their corresponding functions.

Key roles of the project administrator:

• provides organizational and technical support for the activities of the project manager and working bodies of the project;
• provides monitoring of project implementation and reporting on the project;
• ensures that methodological recommendations for organizing project activities and requirements for the use of an automated information system for project activities are taken into account;
• performs other functions as decided by the project manager.

A qualified project administrator is able to manage more than one project and act as an assistant to several project managers.

Typical duties of an administrator include:

assistance in organizing meetings, preparation and approval of final minutes, control of notices and execution of decisions of meetings

• notification and collection of reports of performers;
• consolidation of reporting information from contractors;
• assistance to the project manager in the preparation of briefs, presentations and reports;
• selection of information for reports on the project committee; compilation of registers and registers of accounting, forms of monitoring and analysis (risks, indicators) in accordance with the requirements of the regulations;
• execution of an updated project schedule; organization of business trips and reception of project participants;
• coordinating meetings of working groups;
• execution of direct instructions from the RP within the framework of subordinate project activities;
• correction of calendar plans, resource base and terms;
• implementation of communication procedures, distribution of project documentation to interested parties;
• other forms of documentary support for project management processes.

The functions and job responsibilities of a project administrator require a specific personal and professional profile of the position. As a rule, this is a young specialist with a higher education. He must master the basics of office work, project management, and be an experienced user of office applications.

How well-distributed EA functionality can affect the efficiency of the RP

Unfortunately, it is a common misconception that the position of project administrator is “the lowest position in the team”. Accordingly, the most low-skilled functions are assigned to her, according to the principle of applying the least intellectual effort. The standard situation is to use the project administrator on a “hands-free” basis – he is involved in preparing presentations, performing local unexpectedly “arrived” tasks, preparing numerous huge spreadsheets in Microsoft Excel, in which the same numbers are structured differently, etc. e. Because of this, in practice, more than once I had to deal with the fact that the only function of the project administrator is the preparation of such reports. It is also not uncommon for the project administrator to have no direct and permanent contact with the project manager. Meetings take place only at general meetings, personal communication is minimized, and the manager shifts some of the functions of the project administrator to his secretary. All of the above features of the organization of the project administrator’s work are signs of the immaturity of project management systems and the creation of conditions when the manager is overloaded with routine and projects are built on the principle of “putting out fires”.

A competent project manager will be able to shift the maximum of current tasks to others, freeing up time to solve key issues. The project administrator will be able to take over the routine and administration of some processes.

Functions that need to be delegated to the project administrator for joint building of effective work:

1. Formation and updating of the register of contacts. Prompt formation of a register of contacts of project participants (indicating their roles and positions, leaders, a short description) is the main task of the Project Administrator. It is extremely important that all project participants can find the necessary information about the contacts of team members at any time. And additional information management It would be useful to indicate the birthdays of employees – it will help planning motivational events.
2. Coding. The project administrator must develop a system for coding documents that are in working folders and familiarize the team with the coding rules. It is very important that each team member can find the necessary up-to-date document at any time.
3. Creating and maintaining an archive. The Project Administrator keeps the project workspace up to date. The archive structure should be as simple as possible. Documents inside the archive should be distributed into intuitive folders, in accordance with the specified encoding rules in the names. The project administrator should be the only contributor who contributes documentation to the archive.
4. Organization and recording of meetings. The schedule for regular meetings should be prepared at least one month in advance. Before the meeting, all participants are notified in advance about it, an agenda is formed, which is sent to the participants at least a day before the meeting. During the meeting, a protocol is drawn up, the wording of which is agreed immediately. Of course, if necessary, time is reserved for formulating a dissenting opinion or clarifying details, but fundamental issues should be resolved on the spot, and decisions should be immediately recorded in the minutes. Orders from the protocols are immediately entered into the Journal – one of the main management tools. The maintenance of this log can be entrusted to the project administrator: it will be he who will remind the performers that the deadline for the execution of the assignment is approaching, track the implementation, receipt of documents, etc. The project manager is connected only when the instructions are not completed.
5. Collection and processing of timesheets. However, experience shows that the competent use of this tool helps the project manager to understand the situation with the workload of the team, the effectiveness of individual employees, and also allows, with numbers in hand, to justify the additional need for human resources. Based on the time sheet, the project administrator can analyze the overtime and lost work situation and share his observations with the project manager.
6. Development of reporting formats. The project administrator can offer several options for reporting formats based on his experience and observations to assess the situation on the project, while reflecting the most important information in it. Manual reporting will help you understand your data sources and how they are updated. In the future, it will be possible to offer a more complex design. After some time, it will be possible to understand what part of the work could be automated and set a task for programmers.
7. Monitoring the provision of regular reporting to the project team, integration of reports This task correlates with the task of maintaining the Journal: in this case, the report is the result of an instruction to prepare it. The project administrator sends an automatically repeated notification of the preparation and submission of the report, enters the appropriate item in the Log, and then controls the provision of information necessary to generate summary reports for the project. If the report has not arrived on time (or it has arrived, but in an incorrect format), the issue is escalated to the project manager. If the report is submitted on time, the work of the project manager begins to assess the status of work performed by the contractors.
8. Development and updating of the calendar-network schedule of the project. At the first stage of work on the project, the role of the task scheduler can be assumed by the project administrator. This requires basic knowledge and skills in the relevant software products.

If the project administrator effectively performs at least the above tasks, the project manager frees up time for forecasting, managing changes, risks, motivating the team and solving key problematic issues. At the same time, the project manager has a reduced workload for “churn” and momentary or repetitive tasks. Thus, the probability of successful project implementation increases – after all, the more you can “organize the future” (plan, predict, identify and manage risks, etc.), the less often you will have to deal with unforeseen problems in this future.

It is useful for the project manager to know which responsibilities he can assign to the administrator and which he can keep for himself. An increased concentration on the results of accountable tasks is undoubtedly more comfortable, as it corresponds to the position of a project leader.

Legal services :: Job description of the IT project manager

Job description of the IT project manager

I APPROVE
General director
Surname I.О. ________________
“________”______ ____

1. General provisions

1.1. The IT project manager belongs to the category of managers.
1.2. The head of the IT project is appointed to the position and dismissed from it by order of the general director of the company.
1.3. The IT project manager reports directly to the CEO.
1.4. A person who meets the following requirements is appointed to the position of IT project manager: higher education, experience in similar leadership work for at least three years.
1.5. IT project manager should know:
— principles of information processing;
– standards and methodologies for the project approach;
– time management;
– negotiation skills.
– management.
1.6. The head of the IT project is guided in his activities by:
– legislative acts of the Russian Federation;
– the Charter of the company, the Internal Labor Regulations, other regulatory acts of the company;
– orders and orders of the leadership;
– this job description.

2. Job responsibilities of the IT project manager

The IT project manager performs the following job responsibilities:

2.1. Defines the charter, goals, objectives and result of the project.
2.2. Thinks through and draws up a plan for the preparation and implementation of a new project, determines milestones.
2.2.1. Determines the scope of work required for the development and implementation of the project.
2.2.2. Defines and documents dependencies between activities.
2.2.3. Estimates the duration of work, makes a critical path.
2.2.4. Determines the amount of time needed to complete the project.
2.3. Quantifies and estimates the cost of resources required to complete project work.
2.4. Estimates the cost and determines the budget for the project.
2.5. Selects a project team.
2.5.1. Identifies the professional skills needed by project team members.
2.5.2. Prescribes a chain of relationships between project team members.
2.5.3. Thinks over the system of motivation of the project team.
2.6. Organizes project team meetings.
2.7. Participates in the development of a detailed business plan.
2.8. Controls the preparation of the necessary documentation for the implementation of a new project.
2.9. Controls the preparation of the necessary documentation for the implementation of a new project.
2.9.1. Provides timely collection, accumulation, distribution, storage and subsequent use of project information.
2.9.2. Coordinates the provision of the necessary information to all project participants within the stipulated time frame.
2.10. Controls and monitors development and implementation activities and, if necessary, adjusts these processes.
2.10.1. Controls compliance with the deadlines for development and implementation processes.
2.10.2. Controls changes in the budget of the project
2.10.3. Tracks deviations from the plan, makes adjustments to the plan and coordinates it with all project participants.
2.10.4. Analyzes the possible impact of deviations in the scope of work performed on the progress of the project as a whole.

3. Rights of the IT project manager

The IT project manager has the right:

3.1. Receive information in the amount necessary to solve the tasks.
3.2. Provide management with suggestions for improving their work and the work of the company.
3.3. Require management to create normal conditions for the performance of official duties and the safety of all documents resulting from the activities of the company.
3.4. Make decisions within your competence.

4. Responsibilities of the IT project manager

The IT project manager is responsible for:

4.