Contracting administrator job description: Contract Administrator job description template

Опубликовано: April 24, 2023 в 3:37 pm

Автор: alexxlab

Категории: Miscellaneous

Contract Administrator job description template

This

Contract Administrator job description template includes the list of most important Contract Administrator’s duties and responsibilities. It is customizable and ready to post to job boards. Use it to save time, attract qualified candidates and hire the best employees.

Contract Administrator job profile

Contract Administrator is someone who provides contract administration support.

In order to attract a Contract Administrator that best matches your needs, it is very important to write a clear and precise Contract Administrator job description.

Contract Administrator job description

We are looking for a motivated and experienced Contract Administrator to join our team! As a Contract Administrator, you will be responsible for providing contract administration support for our clients and ensuring compliance with contract requirements.

Contract Administrator duties and responsibilities

Coordinating day-to-day administration of client accounts and contracts
Ensuring that the contract information is accurate and current
Documenting and reviewing contract terms and conditions
Preparing client contracts
Negotiating contract terms and conditions with internal and external business partners
Ensuring timely and accurate contract approval
Submitting contracts to the appropriate authorities
Performing document review meetings
Preparing financial statements
Assisting in the preparation of reports
Researching and resolving contract issues

Contract Administrator requirements and qualifications

Minimum of a Bachelor’s Degree in Business Administration or similar field
Minimum of X years of experience as a Contract Administrator or similar role
Experience with accounting procedures
Proficiency in MS Office
Excellent verbal and written communication skills
Excellent interpersonal skills
Strong organizational skills
Excellent problem-solving skills
Strong negotiation skills
Ability to work independently
Ability to work as part of a team
Highly developed attention to detail
Strong analytical skills
Ability to work under pressure

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Everything You Need to Know

A contracts administrator is responsible for managing all aspects of contracts, including preparing, revising, negotiating, examining, and analyzing the documents. 3 min read

What is a Contract Administrator?

A contracts administrator is responsible for managing all aspects of contracts, including preparing, revising, negotiating, examining, and analyzing the documents. Typically, these contracts will involve the sale or purchase of products, goods, supplies, services, or materials.

How to become a Contract Administrator

If you want to have a career as a contracts administrator, it’s important to first understand the levels of responsibility and accountability that come with this role. Administrating contracts is a rapidly-growing career path, making it a good option for those who want to pursue growth and advancement. Contracts continue to be extremely relevant and important to organizations across a variety of industries.

In order to succeed as a contracts administrator, you typically need these skills:

Excellent attention to detail, with the ability to find inconsistencies and errors
Teamwork and the ability to work with a variety of people at all levels
Language comprehension and reading skills
Oral and written communication skills
Ability to execute and negotiate contracts
Leadership and management skills

Typical Roles and Responsibilities of a Contracts Administrator

In a typical day as a contracts administrator, you will often be responsible for a number of tasks. Your specific list of job duties will depend on the size and type of project, as well as the working location. All job duties are essential to the successful execution and management of contracts for business. These contracts can vary, but often include contract proposals, sale and rental contracts, and employment contracts.

The responsibilities of a contracts administrator include:

Negotiating terms of contracts, both with external and internal parties
Preparing purchasing and sales contracts
Updating existing contracts
Reviewing contracts in preparation for execution

The most common duties assigned to a contracts administrator are:

Analyzing and reducing risk
Overseeing the preparation of contracts relating to the sale or purchase of services and goods, as well as revising contracts as needed
Tracking deadlines and payments
Handling the distribution, storage, and acquisition of supplies and equipment
Providing summaries and details about contracts, while ensuring that the execution meets the policies of each company
Disposing of any property that goes unclaimed
Performing any necessary closing activities
Overseeing planning of proposals and contract administration
Ensuring that all parties involved in the contract comply with owner specifications, legal regulations, and government requirements
Negotiating conditions and terms of a contract
Preparing and dissecting information to any involved parties in regard to the status of the contract
Coordinating meetings with contractors
Preparing revisions and briefs that will summarize financial information and contractual regulations
Maintaining files for every contract, including payment schedules, correspondence, clarifications, deviations/changes, and amendments
Tracking any correspondence and authorizations
Preparing change notices and monitoring the performance of the contract, including the contractor status, reporting, and any deliverables required by the owner
Maintaining organized, detailed files

For most businesses, a contracts administrator would also need to:

Analyze any potential risks that come with changes to the contract
Work with people across various levels of an organization to create and maintain a strategy for contract management
Follow up on all payment terms
Coordinate with legal and internal teams
Negotiate any conditions, pricing, or terms and ensure that all changes are executed
Maintain communication with members of the management team for all contract status changes
Act as a liaison between external and internal parties during the processes of developing and negotiating contracts
Aid in conflict resolution
Manage all language rules and standards in new and existing contracts

Requirements to Become a Contract Administrator

In order to be a contracts administrator, you must have the following:

BS degree in business administration, along with any additional legal qualifications
Previous experience in a relevant role, such as a contract manager
Ability to interact and work with team members in varying levels within the company, including shareholders, external partners, managers, staff, and contract workers
Knowledge of any legal requirements associated with contracts
Organizational and analytical skills
Accounting experience
Excellent attention to detail and the ability to pinpoint mistakes
Excellent written communication skills

Education, Career Outlook and Salary Potential of a Contracts Administrator

If you’re interested in pursuing a career as a contracts administrator, consider pursuing a master’s degree in business administration or a similar field, such as accounting, economics, or mathematics. This advanced degree may not be a requirement for a job, but it can help you stand out among other candidates.

If you need help becoming a contracts administrator, you can post your legal need on UpCounsel’s marketplace. UpCounsel accepts only the top 5 percent of lawyers to its site. Lawyers on UpCounsel come from law schools such as Harvard Law and Yale Law and average 14 years of legal experience, including work with or on behalf of companies like Google, Menlo Ventures, and Airbnb.

Administrator job description. option 2

Administrator job description. Option 2

Compiled in ___ copies. I approve
_______________________________
(initials, surname)
_________________________________ _______________________________
_________________________________ _______________________________
1.1. This job description defines the functional duties, rights and responsibilities of the administrator “_____________” (hereinafter referred to as the “organization”).
1.2. The administrator is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the head of the organization.
1.3. The administrator reports directly to _________________.
1.4. A person who has secondary vocational education without presenting requirements for work experience or primary vocational education and work experience in the specialty for at least 2 years is appointed to the position of administrator.
1.5. The administrator must know:
– resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to the work of the organization;
– management structure, rights and obligations of employees and their mode of work;
– rules and methods for organizing visitor services;
– types of rendered services;
– fundamentals of economics, labor organization and management;
– fundamentals of marketing and advertising organization;
– layout and design of premises and showcases;
– foundations of aesthetics and social psychology;
– labor legislation;
– Internal labor regulations;
– rules and norms of labor protection.

2. FUNCTIONAL RESPONSIBILITIES
Note. The functional responsibilities of the administrator are determined on the basis and to the extent of the qualification characteristics for the position of administrator and can be supplemented, clarified when preparing the job description based on specific circumstances.

2.1. Administrator:
2.1.1. Carries out work on effective and cultural service to visitors, creating comfortable conditions for them.
2.1.2. Provides control of the safety of material assets.
2.1.3. Advises visitors on issues related to the services provided.
2.1.4. Takes measures to prevent and eliminate conflict situations.
2.1.5. Considers claims related to unsatisfactory customer service, takes the necessary organizational and technical measures.
2.1.6. Carries out control over the appropriate design of the premises, monitors the placement, updating and condition of advertising inside the premises and on the building.
2. 1.7. Ensures cleanliness and order in the room and in the territory adjacent to it or the building.
2.1.8. Controls the observance by subordinate employees of labor and production discipline, rules and norms of labor protection, requirements of industrial sanitation and hygiene.
2.1.9. Informs the management about the existing shortcomings in the service of visitors, the measures taken to eliminate them.
2.1.10. Ensures that employees comply with the instructions of the management of the organization.

3. RIGHTS
3.1. The administrator has the right:
3.1.1. Require the management of the organization to assist in the performance of their duties.
3.1.2. Improve your skills.
3.1.3. Get acquainted with the draft decisions of the management of the organization relating to its activities.
3.1.4. Submit proposals on the issues of their activities for consideration by their immediate supervisor.
3.1.5. Receive from employees of the organization the information necessary for the implementation of their activities.

4. LIABILITY
4.1. The administrator is responsible for:
4.1.1. For failure to perform or improper performance of their duties stipulated by this job description – in accordance with the current labor legislation.
4.1.2. For offenses committed during the period of its activities – in accordance with the current civil, administrative and criminal legislation.
4.1.3. For causing material damage – in accordance with applicable law.
4.1.4. For violation of the Internal Labor Regulations, fire safety and safety regulations established in the organization.

5. WORKING CONDITIONS
5.1. The mode of operation of the administrator is determined in accordance with the Internal Labor Regulations established in the organization.
5.2. In accordance with ____________________, the employer evaluates the effectiveness of the administrator’s work. The set of measures for evaluating the effectiveness was approved by _________ and includes:
– _____________________,
– _____________________,
– _____________________.

The job description was developed on the basis of _______________________
__________________________________________________________________________.
(name, number and date of the document)

Head of structural subdivision

____________________________ _____________________
(initials, surname)0003

agreed:
Law Service
______________________________ _______________________
(initials, surname) (signature)

“__” _____________ ___

with the instructions: the instruction received)

________________________________________________ ) (signature)

“__”______ ___

Office administrator job description – template from job description and employment contract with administrator, job description

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