Ap clerk: Accounts Payable Clerk Job Description

Опубликовано: December 25, 2022 в 9:28 am

Автор: alexxlab

Категории: Miscellaneous

Accounts Payable Clerk job description template

This Accounts Payable Clerk job description template is optimized for posting on online job boards or careers pages and is easy to customize for your company.

Accounts Payable Clerk responsibilities include:

Processing accounts and incoming payments in compliance with financial policies and procedures
Performing day to day financial transactions, including verifying, classifying, and recording accounts payable data
Preparing bills, invoices and bank deposits

Job brief

We are looking for a skilled Accounts Payable Clerk to be responsible for processing all invoices received for payment and for undertaking the payment of all creditors in an accurate, efficient and timely manner.

Responsibilities

Process outgoing payments in compliance with financial policies and procedures
Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data
Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted.
Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
Facilitate payment of invoices due by sending bill reminders and contacting clients
Generate reports detailing accounts payables status
Understand expense accounts and cost centers
Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)

Requirements and skills

Proven working experience as Accounts Payable Clerk
Solid understanding of basic bookkeeping and accounting payable principles
Proven ability to calculate, post and manage accounting figures and financial records
Data entry skills along with a knack for numbers
Hands-on experience with spreadsheets and proprietary software
Proficiency in English and in MS Office
High degree of accuracy and attention to detail
BSc degree in Finance, Accounting or Business Administration

Frequently asked questions

What does an Accounts Payable Clerk do?

The role of an Accounts Payable Clerk is to provide financial and administrative support for the organization. They process payments, verify invoices and reconcile all expenses to keep track of what’s going out of the business.

What are the duties and responsibilities of an Accounts Payable Clerk?

Accounts Payable Clerks are responsible for receiving, processing, and verifying invoices related to accounts payables. They also track purchase orders and process payments that come into the company’s accounting department from suppliers or customers.

What makes a good Accounts Payable Clerk?

A good accounts payable clerk produces accurate, timely, and valuable work. They must pay attention to detail. They may also be responsible for keeping up-to-date records of company purchases and organizing account statements that will help facilitate financial reports like profit margins.

Who does an Accounts Payable Clerk work with?

Account Payable Clerks typically work with the Head Accountant or Accounting Manager in various departments across the organization. They may collaborate closely with the CEO or other leadership team members in smaller organizations where there is no Head Accountant.

Accounts Payable Clerk Job Description Template

Accounts Payable Clerk

[Intro paragraph] Use the next 2-3 sentences to introduce your company to prospective accounts payable clerks, highlighting your unique company culture and working environment. This is your opportunity to set your company apart from competing job postings and make a pitch to job seekers. Consider looping in marketing to help shape your message.

Accounts Payable Clerk Job Responsibilities:

Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
Reconciles processed work by verifying entries and comparing system reports to balances.
Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase order, contract, invoice, or payment discrepancies and documentation.
Ensures credit is received for outstanding memos.
Issues stop-payments or purchase order amendments.
Pays employees by receiving and verifying expense reports and requests for advances; preparing checks.
Maintains accounting ledgers by verifying and posting account transactions.
Verifies vendor accounts by reconciling monthly statements and related transactions.
Maintains historical records by microfilming and filing documents.
Disburses petty cash by recording entry and verifying documentation.
Reports sales taxes by calculating requirements on paid invoices.
Protects organization’s value by keeping information confidential.
Updates job knowledge by participating in educational opportunities.
Accomplishes accounting and organization mission by completing related results as needed.

[Work Hours & Benefits] Here is where you’ll want to include details about the working hours and benefits specific to your open position. This is another chance to sell potential clerks on things like telecommuting, work-from-home options, or additional requirements during tax season. Benefits that can set your firm apart, like paid vacation time, conference sponsorships, or childcare reimbursements can also go right here. As you prepare this portion of your accounts payable job description, salary transparency is an important consideration. After all, disclosing a salary range early in the process often leads to self-selection by candidates which can help you to focus your hiring resources on applicants more aligned with your budget.

Accounts Payable Clerk Qualifications / Skills:

Tracking budget expenses
Attention to detail
Thoroughness
Organization
Analyzing information
Accounting
Vendor relationships
PC proficiency
Data entry skills
General math skills

Education, Experience, and Licensing Requirements:

High school diploma, GED, or equivalent required
Bachelor’s degree in accounting, finance, or related field a plus
Previous accounts payable experience preferred

[Call to Action] Now that prospective accounts payable clerks are familiar with your company and the job requirements, you need a call to action that tells them exactly how to apply. Turn interested job seekers into actual applicants by letting them know how to submit an application or who to contact at your company to apply.

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Important forms

Accounting policy

– Accounting policy of the organization for the purposes of tax accounting for 2022
Accounting policy

– Accounting policy of the organization for accounting purposes for 2022
Tax reporting

KND-1151111 Calculation of insurance premiums
UTII, ESHN, USN, PSN, IP on OSNO

KND-1112021 Notification of a reduction in the amount of tax paid in connection with the application of the patent taxation system by the amount of insurance payments (contributions) and benefits specified in paragraph 1. 2 of Article 346.51 of the Tax Code of the Russian Federation
Tax reporting

KND-1152017 Tax return for a single tax paid in connection with the application of a simplified taxation system

Newly modified

Social Security Fund

4 FSS of the Russian Federation Calculation of accrued and paid insurance premiums for compulsory social insurance against industrial accidents and occupational diseases, as well as for the cost of paying insurance coverage
Accounting policy

– Accounting policy of the organization for the purposes of tax accounting for 2022
Accounting policy

– Accounting policy of the organization for accounting purposes for 2022
Tax reporting

KND-1151111 Calculation of insurance premiums
Tax reporting

KND-1151006 Corporate income tax return

Reporting deadlines for 2022

Illustration: Vera Revina / “Clerk”

Pay attention to the appearance of new monthly reporting in the Federal Tax Service!

November 21

December 20

January 20

November 30

January 9

January 25

Form of declaration, calculation, information	approved	The delivery time
Social Foundation 907 9014 9014 9009 9009 9009 90s Resolution of the Board of the Pension Fund of the Russian Federation of April 15, 2021 No. 103p			January 16 (the form is submitted for the last time)
DSV-3 Register of insured persons for whom additional insurance contributions to the funded pension are transferred and employer contributions are paid	Resolution of the Board of the Pension Fund of the Russian Federation dated June 9, 2016 No. 482p	January 20 (the form is submitted for the last time)
Form 4 of the FSS of the Russian Federation. Calculation of accrued and paid insurance premiums for compulsory social insurance against accidents at work and occupational diseases, as well as for the cost of paying insurance coverage	FSS Order No. 80 dated March 14, 2022	January 20 (in paper form) January 25 (in the form of an electronic document) The form is submitted for the last time
Personalized reporting to the Pension Fund (forms SZV-STAZH and ODV-1)	Resolution of the Board dated December 6, 2018 No. 507p	March 1st (last submission)
EFS-1 in terms of Information on labor activity (instead of SZV-TD). Upon hiring or dismissal, they are handed over the next day after the issuance of the order; for other personnel activities, see the dates in the table. Information about labor activity Information about labor activity		February 27 March 27 (transfer from 25 due to holidays)
personal income tax
Calculation of the amounts of personal income tax calculated and withheld by the tax agent (6-personal income tax 0) 9017 9017 Order of the Federal Tax Service of Russia dated October 15, 2020 No. ED-7-11 / 753@ (as amended on September 28.2021)	February 27 (transferred from Saturday 25)
Personal income tax return (Form 3-NDFL)	Order of the Federal Tax Service of Russia dated October 15, 2021 No. ED-7-11/903@ (as amended on September 29, 2022)	May 2 (transferred from Sunday April 30)
Personalized information about individuals (new monthly reporting!)			Order of the Federal Tax Service of Russia dated September 29, 2022 N ED-7-11/878@	February 27 (rescheduled from Saturday 25) March 25 (transferred from Saturday 25)
Calculation of insurance premiums	Order of the Federal Tax Service of Russia dated October 6, 2021 No. ED-7-11/875@	January 25
Calculation of insurance premiums (peat farm without employees)	Order of the Federal Tax Service of Russia dated October 6, 2021 No. ED-7-11/875@	January 25
VAT, excises and alcohol
Submission of a register of received and issued invoices in the established format in electronic form for the fourth quarter of 2022. The journal is submitted by non-taxpayers of VAT, taxpayers exempted under Article 145 of the Tax Code, not recognized as tax agents, in the event that they issue and (or) receive invoices – invoices when carrying out entrepreneurial activities under intermediary agreements.	Clause 5.2. article 174 of the Tax Code of the Russian Federation	January 20
Submission of a tax declaration on indirect taxes when importing goods into the territory of the Russian Federation from the territory of the member states of the Eurasian Economic Union	Order of the Federal Tax Service of Russia dated September 27, 2017 No. SA-7-3/765@
VAT return	Order of the Federal Tax Service of the Russian Federation No. ММВ-7-3/558@ of October 29, 2014 (as amended on December 24, 2021)	January 25
Tax return for excises on ethyl alcohol, alcoholic and (or) excisable alcohol-containing products	Order of the Federal Tax Service of Russia dated August 27, 2020 No. ED-7-3/610@	November 25 December 27 January 25
Tax return for excise taxes on motor gasoline, diesel fuel, motor oils for diesel and (or) carburetor (injection) engines, straight-run gasoline, middle distillates, benzene, paraxylene, orthoxylene, aviation kerosene, natural gas , cars and motorcycles	Order of the Federal Tax Service of Russia dated October 13, 2020 No. ED-7-3/747@	November 25 December 27 January 25
Submission of alcohol declarations	Order of Rosalkogolregulirovanie dated December 17, 2020 No. 396	January 20
Unified (simplified) tax return
Unified (simplified) tax return	Order of the Ministry of Finance of the Russian Federation No. 62n dated February 10, 2007	January 20
Single tax paid in connection with the application of the simplified tax system
Order of the Federal Tax Service of Russia dated December 25, 2020 No. ED-7-3/958@	March 27 (organizations) April 25 (IP)
Unified agricultural tax
Tax return for single agricultural tax	Approved by Order of the Federal Tax Service of the Russian Federation No. ММВ-7-3/384@ of July 28, 2014 (as amended on December 18, 2020)	March 27
Income tax
Income tax return of organizations calculating monthly advance payments based on actual profits	Order of the Federal Tax Service of Russia dated September 23, 2019 No. ММВ-7-3/475@ (as amended on October 5, 2021)	November 28 December 28 March 27
Income tax return of organizations for which the reporting period is the first quarter, six months and nine months	Order of the Federal Tax Service of Russia dated September 23, 2019 No. ММВ-7-3/475@ (as amended on October 05, 2021)	March 27 (rescheduled due to the weekend)
Tax calculation (information) on the amounts of income paid to foreign organizations and taxes withheld (when calculating monthly payments)	Order of the Federal Tax Service of Russia No. ММВ-7-3/115@ dated March 2, 2016 (as amended on October 5, 2021)	November 28 December 28 March 27
Tax calculation (information) on the amounts of income paid to foreign organizations and taxes withheld	Order of the Federal Tax Service of Russia No. ММВ-7-3/115@ dated March 2, 2016 (as amended on October 5, 2021)	March 27
Foreign corporate income tax return	Order of the Ministry of Taxation of the Russian Federation dated January 5, 2004 No. BG-3-23/1	March 27
Tax return on income received by a Russian organization from sources outside the Russian Federation	Order of the Ministry of Taxation of the Russian Federation dated December 23, 2003 No. BG-3-23/709@	November 28 December 28 March 27
Corporate property tax
Corporate property tax declaration	Order of the Federal Tax Service of Russia dated August 14, 2019 No. SA-7-21/405@ (as amended on 06/18/2021)	March 27 (postponed from March 25 due to holidays)
MET
Mineral extraction tax return	Order of the Federal Tax Service of Russia dated 08. 12.2020 No. КЧ-7-3/887@
Water tax
Water tax return	Order of the Federal Tax Service No. ММВ-7-3/497@ dated 09.11.2015	January 25
Gambling tax
Gambling tax return	Order of the Federal Tax Service of Russia dated July 5, 2021 No. ED-7-3/634@	November 21 December 20 January 20
Transport tax
Starting with reporting for 2020, transport tax declarations are not submitted
Land tax
Starting with reporting for 2020, land tax declarations are not submitted
Accounting statements
Accounting statements are submitted only in electronic form!	Approved by order of the Ministry of Finance No. <- Предыдущий пост: Schools in norristown pa: Norristown Area School District / Homepage Следующий пост: Castle worksheet: Worksheets \| Teachers Pay Teachers -> Uncategorized Home