What is administration duties: The ultimate guide to administrative tasks and duties

The ultimate guide to administrative tasks and duties

Administrative assistants, office managers, and executive assistants hold very similar roles. In fact, common duties found on administrative assistant job descriptions can also be found on those for most administrative support roles. 

If you’ve ever found yourself wondering “What is administrative work exactly?”, or “What does admin work involve?”, this guide has everything you need to know. 

What are administrative tasks? 

Administrative tasks cover a very broad range. In fact, the answer to “What are administrative duties?” will likely be different according to each different role. For example, duties found on the resumes of secretaries and administrative assistants will be similar yet slightly different to those found on an office assistant’s resume. 

However, administrative tasks and duties relate mainly to maintaining an office. Depending on the industry and the size of each business, these tasks will differ. Most often, these tasks relate to supporting an office, and include phone, email, and calendar management, internal communications, preparing reports, maintaining office equipment and office supplies, and some human resources functions. 

Administrative tasks, duties, and responsibilities by category 

Administrative tasks are most often the responsibility of administrative assistants. As a support role for offices and/or senior managers and executives, there are multiple tasks and duties associated with the position. 

We’ve broken down the core administrative assistant duties into categories to help you visualize the broad and varied spectrum of administrative tasks. 

Communication is a key soft skill for any administrative professional. Those in administrative roles need to be able to efficiently interact with other employees, senior staff, and clients via multiple methods of communication such as email, phone, and face-to-face interactions. 

Here are the most common communication skills and administrative tasks: 

• Answering phone calls and emails 
• Greeting clients and visitors
• Communicating with senior managers and other colleagues 
• Answering customers’ questions
• All types of business correspondence
• Written communication such as compiling reports, memos, faxes, and other documents 
• Developing and distributing internal communications
• Using problem-solving skills to resolve office-related issues
• Assistance with choosing the best corporate travel agency to handle your company’s business trips

Scheduling tasks

Scheduling tasks form a large part of office administration duties. As well as being responsible for their own schedules, everyone from executive assistants to receptionists are usually responsible for their manager’s, or multiple manager’s schedules, and so time management skills are a must have. 

Here are the most common scheduling tasks those in an admin assistant role or similar may assume:

• Scheduling appointments for managers, executives, and clients
• General calendar management
• Event coordination, including client lunches and office activities (parties, team-building activities, etc)
• Planning company all-hands meetings
• Scheduling appropriate conference and meeting rooms 
• Creating travel itineraries and travel arrangements for managers

Organizational tasks 

All types of administrative roles involve carrying out organizational tasks. Adapting to shifting and competing priorities with ease, and maintaining databases, filing systems, and emails is key to keeping any office running smoothly.  

Here are the most common organizational skills and tasks associated with administrative jobs:

• Maintaining multiple calendars 
• Setting appointments 
• Filing various documents and maintaining databases 
• Creating filing systems 
• Updating spreadsheets and other data entry tasks
• Creating email templates 
• Storing sensitive information correctly 

Management of finances and bookkeeping tasks

Bookkeeping tasks and other finance-related responsibilities often land on the desk of those in administrative positions, particularly within businesses that aren’t big enough to need a separate employee to take care of these tasks. 

Here are the most common bookkeeping and finance-related tasks that administrative professionals are responsible for:

• Recording and reconciling office expenses
• Managing employee expense processes
• Managing travel expense processes 
• Using accounting and expense management tools 
• Processing client/customer payments 
• Compiling financial reports
• Managing reimbursement processes
• Creating invoices and billing clients 

Miscellaneous administrative tasks 

Here are other administrative tasks and clerical duties often found on an administrative assistant resumes:

• Dictation, note taking, and transcribing
• Updating the company’s social media pages
• Creating and maintaining office documentation
• Sorting and distributing mail
• Organizing health and safety and first aid training 
• Setting up online conferences
• Updating employee handbooks and other relevant policy documents
• Helping schedule job interviews and exit interviews
• Organizing employee paperwork
• Maintaining and updating employees’ emergency contact information

Definition of Administrative Duties – Career Trend

In the past, a secretary was often considered among the lowest on the company totem pole. Times have changed, though, and the role of secretary has become the administrative assistant, the person who is often the lynchpin to the functioning of an entire organization. Whether they work for a single executive, multiple managers or the entire organization, an assistant’s handling of administrative duties allows everyone else to spend more time on strategic priorities and growing the business, secure in the knowledge that the details are under control.

Administrative Duties Overview

In the most general sense, administrative duties are the tasks and activities that are part of the daily operations of a business. They include answering calls, taking messages, managing correspondence, ordering supplies, and keeping the shared office areas organized and functional. Duties also may include creating reports, inputting and managing data, managing files, basic bookkeeping and other financial tasks. Many of these duties are managed by administrative assistants, whose job it is to help an individual or team by taking on some or all of their clerical tasks, but many entry and midlevel positions also include a fair amount of administrative work. For example, administrative assistants may be responsible for updating their own work in a project management system or responding to emails. The bulk of most administrative duties is clerical and often boils down to managing and distributing information.

Technology

Knowing how to technology is one of the most important aspects of administrative duties. This includes using tools such as computers, fax machines, copiers, scanners, telephones and other office equipment. Using common computer software programs including word processing, spreadsheet, database and desktop publishing software is generally required for most administrative work. The ability to troubleshoot problems with shared equipment is also part of many administrative job descriptions. It’s not unusual, for example, for administrative professionals to be called upon to clear paper jams or change the toner in printers and photocopiers.

In some businesses, administrative assistants are also expected to know how to use scheduling and project management software. Those who work directly for executives are usually called upon to manage their boss’s calendar, and department administrative assistants are called upon to schedule meetings, keep track of vacation and sick days, and generally know where people are and what they are doing.

Communication

Another important administrative duty involves communication. Administrative assistants are often called upon to communicate, both in writing and verbally. They may be asked to write memos, correspond with colleagues or customers using email, update company handbooks or websites or edit and proofread others’ work. Assistants are also usually responsible for answering the phone, making calls on behalf of their boss and interacting with visitors. Therefore, a successful administrative assistant should have excellent communication skills and be able to write and speak clearly and professionally. A solid grasp of spelling, grammar and the standards of professional written communication is important because an assistant represents his or her boss.

Bookkeeping and Purchasing

Keeping track of expenses is important in any business, and that task often falls to an administrative assistant, who might be called upon to enter expenses into a spreadsheet or bookkeeping program, collect and verify expense reports from employees, and manage reimbursements. In a small business, an administrative assistant might also handle accounts receivable, sending out bills and processing payments, and handling deposits for the company. Administrative professionals are also sometimes in charge of petty cash, keeping track of expenses and adding funds when necessary. Other duties in this realm might include analyzing expenses, assisting with budgeting and handling vendor disputes.

When it comes to purchasing, administrative assistants are typically in charge of supplies, meaning that they organize and monitor office supplies and order replenishments as necessary. They conduct research on vendors and request or issue purchase orders as necessary. In some cases, administrative assistants may also be in charge of tracking and managing licensing for software or subscriptions, ensuring that they are paid promptly and used properly.

Research and Planning

Many administrative professionals are called upon to manage research projects and compile information. It might be as simple as looking for a phone number or address, or a more complex project might involve looking up customer information, cross-referencing details, and creating elaborate spreadsheets or reports. These projects typically require working within tight deadlines and presenting information.

In many cases, administrative duties also include planning. From weekly staff meetings to major events, administrative assistants are called upon to take care of details. You might be responsible for booking a conference room for a meeting or managing room reservations for the entire building or floor, ordering refreshments, and making sure that all tech equipment is ready and working when the meeting starts. Travel planning is another big responsibility. If the company doesn’t have a travel department, the administrative assistant may be the person who researches and books flights and hotels, makes dining reservations and takes care of other details, such as conference registrations.

Specialized Tasks

In specific industries, administrative professionals are called upon to handle tasks that require specialized knowledge or skills. For example, the legal and medical administrative assistants often need to complete tasks that require an understanding of industry terminology and procedures. Legal secretaries may be called upon to complete and file paperwork for legal documents, such as subpoenas, appeals or claims, which requires a basic level of legal knowledge and understanding. An understanding of the court system and procedures is also important for these administrative assistants, as is knowing how to conduct legal research.

Duties in a human resources department focus on employment issues and may include scheduling interviews, processing background checks and performing the initial review of applications to ensure they are complete. Someone in this capacity will most likely be required to have an understanding of and experience in human resources and employment law. Essentially, the specific field and department that an administrative assistant works in will be the determining factor in the specific duties, with some fields requiring more experience and knowledge than others.

Administrative Assistant Qualifications

While most jobs include at least some administrative duties, most are handled by administrative assistants. There are opportunities in almost every industry, and most entry-level positions are open to individuals with a high school diploma or the equivalent. Some employers prefer to hire administrative assistants or secretaries with a bachelor’s degree or experience in the field. Certain fields, like law and medicine, typically require assistants to have additional education relevant to the field.

Regardless of the level of education, most employers look for administrative assistants who have experience and skills in clerical work, including word processing, spreadsheets and database management. Typically, employers require assistants to have skills in Microsoft Office products. Some community colleges, temporary agencies, and adult education programs offer certificate programs in office management, which can give you an advantage when you are looking for a job. Most employers also provide on-the-job training to help assistants come up to speed and be familiar with their specific tasks.

Beyond clerical skills, employers want to hire individuals who have excellent communication skills (both written and verbal), organizational skills, decision-making and problem-solving abilities, and interpersonal skills. Professionalism is also a must, as is the ability to multitask and prioritize. Because so many employers deal with sensitive information and are often bound by federal regulations, discretion and the ability to maintain confidentiality are also important qualities.

Pay and Employment Outlook

The average pay for an administrative assistant varies considerably, with entry-level assistants at the lower end of the spectrum earning salaries in the low-to-mid $20s, and the highest paid executive assistants earning close to six figures. PayScale.com reports that administrative assistants earn a median salary of $38,736, a figure that is closely mirrored by Bureau of Labor Statistics figures, which puts the median salary at $37,870, the point at which half of administrative assistants earn more, and half earn less. The BLS reports that the highest paid assistants earn more than $62,000 per year, and that amount jumps to $85,000 for executive secretaries. Pay increases with years of experience, with those who have the most experience earning the most.

Unfortunately, the BLS also projects that demand for administrative assistants is likely to decline by 5 percent by 2026, as most positions won’t be new but rather replacements of employees who leave. The development of technology and the shifting of many administrative duties to other employees account for much of the decline. Also, as many organizations streamline operations, assistants are being assigned to more than one manager or department and taking on more responsibilities.

How to Succeed in Your Administrative Duties

Often, amazing administrative assistants are at the top of the list for promotions, especially when they have a college degree and an in-depth understanding of the industry and the business. Taking your job seriously can lead to bigger and better things, so it’s in your best interests to find ways to become indispensable to your boss and co-workers.

One of the best ways to do this is to learn about your boss’s goals and priorities and anticipate his or her needs. Look ahead and have the foresight to prepare for requests or needs before your boss even realizes them. For instance, if your boss attends a certain meeting every week or month, read the minutes from the meeting ahead of time and prepare any documents or reports that your boss is expected to present at the meeting well in advance. If you see that your supervisor is going to be in meetings all day without much of a break, order lunch to be delivered and keep the coffee pot fresh. Remember that it’s your job to make the boss look good, so do what you have to do to present the most professional and competent image.

Keeping up with your industry can also help you be a rock star assistant. Learn the terminology and keep up with trends. This way, you can contribute to conversations and be more accurate in your work. Details matter, so understanding what everyone is talking about will help you avoid costly mistakes. Great assistants are also resourceful and know when to take action and exactly what to do. You cannot run to your boss with every question or issue; your boss expects you to take care of things, which goes back to learning. If you know your organization inside and out, where to find information and the company policies and procedures, you can be more resourceful and solve problems.

Finally, being a great assistant requires exceptional organizational skills. You may be called upon to answer questions, provide status updates, or solve other problems at any given moment, and if you aren’t organized, you can’t do this. The most important administrative duty is to keep all of the plates spinning and being organized is the foundation of that skill.

Administrative Job Duties (With Examples) – Zippia

• Common Administrative Job Titles
• What Does an Administrative Assistant Do?
• What Skills or Qualifications Are Necessary for an Administrative Assistant?
• What Experience Requirements Are Necessary for an Administrative Assistant
• Final Thoughts
• Sign Up For More Advice and Jobs

Show More

Administrative workis one of the most remarkable ways to understand office culture before heading down any other career paths to build your work experience.

Below, we answer some common questions and provide additional detail on what administrative job duties are all about.

Key Takeaways:

• While there are a variety of positions that fall into the category of administrative work, some of the most common administrative duties include phone management, calendar and database management, internal communication, and scheduling.

• Certain soft skills like communication skills, good time management, and attention to detail are critical for administrative work.

• Administrative jobs are some of the most common results in job searches, and companies are looking for well-rounded individuals to be the “go-to” person for their organization.

Common Administrative Job Titles

The administrative job is a broad category with a variety of different titles. This kind of work can encompass many duties, making it a great job for those looking to explore different opportunities to see what they like.

In short, administrative workers are those who help to provide support to a company. This might include things like office management, phone management, email or calendar management, client interaction, clerical work, and more.

Here are some of the most common administrative job titles:

• Administrative Assistants and Secretaries. This is where the majority of the administrative job titles fall into, including administrative assistant, coordinator, manager, executive assistant, legal secretaries, human resources administrators, and more.

  People in these roles typically perform administrative and clerical duties. The terms secretaries and administrative assistants are often used interchangeably.

• Bill and Account Collectors. These individuals help to manage the finances of the company. Their job titles may be account collector, bill collector, or billing coordinator. They typically record financial information, arrange for payments, and receive payments.

• Financial Clerks. These jobs include bookkeeping, accounting, and auditing. These individuals are responsible for maintaining financial records, financial transactions, and helping customers. These titles could be anything from accounting clerk to bookkeeper, to office manager.

• General Office Clerks. Similar to the administrative assistant and secretary, these individuals will perform administrative tasks around the office, such as file records, maintaining documents, and helping customers. Job titles may include billing clerk, file clerk, typist, or staff assistant.

• Information Clerk. These individuals perform clerical duties and gather information to help the company. This might include looking through databases, maintaining records or spreadsheets, or retrieving files. Job titles might include data entry, support specialist, or records management analyst.

• Receptionists. These individuals are similar to secretaries and administrative assistants in that they answer phones and answer questions while performing administrative tasks. Other job titles might include office assistant, virtual assistant, or client relations manager.

What Does an Administrative Assistant Do?

Administrative Assistant’s duties and responsibilities are to provide administrative support to ensure the office runs smoothly. Since the administrative assistant position is one of the most popular and common job opportunities to come across in a job search, let’s focus on their direct responsibilities and expectations.

These varies based on the organization, industry, and executives, but the core responsibilities are relatively the same. These individuals are typically responsible for confidential and important information and are often the “go-to” person for questions, practices, and procedures.

Some of their responsibilities may include:

• Phone management. The administrative assistant is typically the first contact a customer has with the business. They are responsible for answering and fielding all calls to the appropriate parties.

  They may be expected to answer basic questions such as operating hours, basic payment questions, or other inquiries.

• Calendar management. Administrative assistants usually manage calendars, meaning they organize and schedule all meetings, appointments, and travel arrangements. This can sometimes be tricky, especially if you are working with a very busy executive.

  It’s important to be flexible and not be afraid of confrontation should you need to shift meetings or deadlines.

• Contact database management. Administrative assistants are sometimes asked to maintain contact lists for the executives or employees they serve.

• Internal communications. Administrative assistants are usually expected to help develop and distribute internal communications. This may be in the form of reports, memos, letters, faxes, documents, emails, newsletters, or more.

• Organization. Administrative assistants must be organized and may be asked to develop a filing system or reconcile things like expense reports or invoices.

• Office supply ordering. Administrative assistants are typically the individuals who place orders for the office.

  This includes monitoring supplies that may be low or asking employees in the office what they may need. Oftentimes, this will include kitchen and bathroom items as well.

• Customer support. Administrative assistants may be asked to provide general support to visitors or provide information by answering questions or requests from people over the phone or who walk in. Although this may sound simple, it’s an important consideration to make.

  You’ll need to have a friendly and engaging attitude in this position to put on the best face possible for your company.

• Office maintenance. Administrative assistants are also responsible for ensuring that the office looks, smells, and feels its best.

  This means maintaining a relationship with cleaning services, tidying up when necessary, ensuring all equipment is functioning properly, and giving the office an “extra touch.”

What Skills or Qualifications Are Necessary for an Administrative Assistant?

Now that we understand what types of responsibilities this job might require, we’ll want to understand what types of skills or qualifications are necessary to land this kind of job.

There are a few key skills you’ll want to be sure you can articulate when you interview for an administrative assistant position:

• Great communication. Both written and verbal communication is one of the most important skills you’ll need to possess as an administrative assistant.

  A key responsibility of this role is to ensure you are communicating with various people across departments in an efficient way.

  This could mean taking meeting minutes, crafting company-wide emails, or phone call conversations. Whatever your task, being a clear and efficient communicator is key.

• Super-organized. Administrative assistants might be expected to answer any question about the company or office at the drop of a hat. This means they need to be incredibly organized and know where all things are at any given time or have a way to reference.

  This might mean keeping spreadsheets clean, managing calendars, or knowing where the specialty coffee is in the kitchen.

• Friendly and engaging. Customer service is a key part of any administrative assistant’s role. You may be the first person a client would see, and you’ll want to be sure you are friendly and engaging.

  If you naturally love being around people and helping customers find what they need, that is a wonderful trait to bring to the table as an administrative assistant.

• Confidence. The hard part of being an administrative assistant is that you need to be firm about many things, whether it be a company policy or an office rule. Having the confidence to be authoritative about the responsibilities of your own is important.

  You may need to remind a higher-up executive about proper protocols or a customer about a certain process. Whatever the case, having confidence in yourself and your abilities is important.

• Basic computer and internet knowledge. A computer is a big tool for administrative assistants, whether for email and calendar purposes, creating spreadsheets, or managing a database.

  You’ll want to ensure you have basic computer and internet skills before you apply for this position. Every company will have a specific way of handling their business, but knowing the basics before you walk in will help you succeed faster.

What Experience Requirements Are Necessary for an Administrative Assistant

The requirements for any job will vary based on the organization and specific responsibilities you’ll be expected to maintain. However, the basic requirements are typically very similar. Some essential experience requirements may be as follows:

• Experience. Depending on the company, they may want an administrative assistant with existing experience.

  If you have previously worked as an administrative assistant, virtual assistant, or office administrative assistant, you’ll be eligible for an administrative assistant job that requires previous experience.

  Remember that there may be other jobs where you’ve acquired transferable skills that you can also use as a basis for experience. This can include customer service roles, marketing roles, or sales roles.

• Office knowledge and attention to detail. It’s important to have some experience or knowledge of how office management systems and procedures work.

  It’s ideal for administrative assistants to have worked in an office setting prior to being hired, but not always necessary. You should know how printers, fax machines, and coffee machines work and have a keen eye for detail.

• MS Office or Google Suite knowledge. Knowing MS Office programs like Word, Excel, and PowerPoint is typically a requirement.

  For some companies, having knowledge in Google Suites such as Google Docs, Google Sheets, and Google Slides is equally as important. You should know about both programs as an administrative assistant.

• Time management and organization skills. As an administrative assistant, you’ll be juggling multiple projects, deadlines, lines of communication, and priorities. Having time management skills is essential to keep things moving and getting things done efficiently.

• Communication skills. As mentioned above, communication skills are one of the most important skills you need to have as an administrative assistant. You’ll want to ensure you have communication experience, both written and verbal, either in prior work experiences, internships, or academic experiences.

• High school degree. A college education is not always necessary for administrative assistants, as a high school degree is absolutely enough of a qualification to get hired in this kind of position.

  However, any additional experience you have and can bring to the table will certainly improve your chances of getting hired.

Final Thoughts

Administrative work is widely available and can be a great way to gain office experience. Administrative workers are expected to have a wide variety of skills which may depend on the specific position, but there are some specific skills and duties that most administrative workers will need to be competent with.

Communication and scheduling, clerical work, and office maintenance, among others, are common administrative duties that companies have need of. With their knowledge of the organization’s systems and operations, administrative workers are often the “go-to” people in the company.

How useful was this post?

Click on a star to rate it!

Average rating / 5. Vote count:

No votes so far! Be the first to rate this post.

Never miss an opportunity that’s right for you.

Meaning, Definition, Suggestions . What are administrative duties

• Online translator
• Grammar
• Video lessons
• Textbooks
• Vocabulary
• Professionals
• English for tourists
• Abstracts
• Tests
• Dialogues
• English dictionaries
• Articles
• Biographies
• Feedback
• About the project

Examples

The meaning of the word “ADMINISTRATIVE”

See all meanings of the word ADMINISTRATIVE

The meaning of the word “DUTY”

A certain range of actions assigned to someone. and unconditional to fulfill.

See all meanings of DUTY

Administrative duties

This page provides the definition (meaning) of the phrase / expression “administrative duties”, as well as synonyms, antonyms and sentences, if available in our database.
We strive to make the English-Grammar.Biz explanatory dictionary, including the interpretation of the phrase / expression “administrative duties”, as correct and informative as possible. If you have suggestions or comments about the correctness of the definition of “administrative duties”, please write to us in the “Feedback” section.

7. Administrative staff – functional and contact information

Details

Views: 26157

Lukashenko Natalia Fedorovna

Honored Teacher of the Russian Federation. Awarded: medals “Veteran of Labour”, “300 years of St. Petersburg”, 100 trade unions, badges “For the humanization of the St. Petersburg school”, “For services to the Peterhof” and Certificates of Honor.

Member of the Municipal Council of the Municipal Formation Strelna Settlement

Highest qualification category, higher education

St. Petersburg, Strelna, Theater alley, 19 lit. A

work schedule: from 9 to 16 30,

phone: 421-20-72, e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

1. Manages the institution in accordance with laws and other regulatory legal acts, the charter of the institution.

2. Manages the property of the institution assigned to the institution on the basis of the right of operational management, as well as the property that is the property of the institution.

3. Determines the strategy, goals and objectives of the development of the institution, makes decisions on the program planning of its work, the participation of the institution in various projects, programs, ensures compliance with the requirements for the conditions of the educational process, educational programs, the results of the institution’s activities and the quality of education, continuous improvement of the quality of education in the institution.

4. Provides systematic educational and administrative (production) work of the institution. Ensures the implementation of the federal state educational standard, federal state requirements.

5. Provides conditions for the organization of educational, cultural and sports activities in the institution.

6. Provides timely licensing and state accreditation of the educational activities of the institution, the acquisition, storage and issuance of education documents in accordance with the educational program being implemented.

7. Resolves personnel, administrative, financial, economic, scientific, methodological and other issues in accordance with the charter of the institution.

8. Appoints responsible persons in the institution for compliance with labor protection requirements in classrooms. workshops, in the dining room, in the gym, at training and training complexes, training grounds, autodromes, etc. , in utility rooms.

9. Ensures the maintenance of the necessary electronic databases, the website of the institution, communication with portals in accordance with the legislation of the Russian Federation, St. Petersburg and the requirements of the Committee on Education.

10. Plans, coordinates and controls the work of structural units, pedagogical and other employees of the institution.

11. Takes measures to provide qualified personnel, rational use and development of professional knowledge and experience, ensures the formation of a reserve of personnel in order to fill vacant positions in the institution. Organizes and coordinates the implementation of measures to increase the motivation of employees for quality work, including on the basis of their material incentives, to increase the prestige of work in the institution, rationalize management and strengthen labor disciplines.

12. Forms a contingent of students, ensures the protection of their life and health during the educational process, respect for the rights and freedoms of students and employees of the institution in the manner prescribed by the legislation of the Russian Federation.

13. Manages the activities of the Pedagogical Council of the institution.

work schedule of the institution.

15. Creates conditions for the introduction of innovations, ensures the formation and implementation of initiatives of the institution’s employees aimed at improving the work of the institution and improving the quality of education, maintains a favorable moral and psychological climate in the team.

16. Provides objectivity in assessing the quality of education of students in the institution.

17. creates conditions that ensure the participation of employees in the management of the institution.

18. Manages budgetary funds within the scope of his authority, ensures the effectiveness and efficiency of their use.

19. Within the limits of the established funds, forms the payroll fund with its division into the basic and incentive part.

schedule, employment contracts, taking into account the effective distribution of wages based on the personal achievements of the members of the workforce of the institution.

21. Organizes, in accordance with the procedure established by law, the work of assigning state social security benefits, paying all types of scholarships, preparing documents for pension insurance, as well as documents necessary for assigning pensions and submitting them to the social protection authority.

22. Approves the structure and staffing of the institution.

23. Resolves personnel, administrative, financial, economic and other issues in accordance with the charter of the institution

24. Carries out the selection and placement of personnel. Creates conditions for continuous professional development of employees.

25. Approves job descriptions for employees of the institution.

26. Takes measures to ensure safety and working conditions that meet the requirements of labor protection.

27. Organizes paperwork, accounting, statistical and personnel records in the institution.

28. Adopts local normative acts of the institution containing labor law norms, including on the issues of establishing a labor system, taking into account the opinion of the representative body of employees.

29. Approves the schedule of classes for students, work schedules and workload of teaching staff of the institution.

30. Ensures effective interaction and cooperation with state authorities, local self-government, organizations, the public, parents (substitutes), citizens.

31. Promotes the activities of teachers’ (pedagogical), psychological organizations and methodological associations, public (including children’s and youth) organizations.

32. Ensures the creation in the institution of the necessary conditions for the work of departments of the organization of public catering and healthcare, controls their work in order to protect and improve the health of students and employees of the institution.

33. Together with the Council of the institution, the parent committee takes measures to improve catering, expand the range of food products, create conditions for high-quality cooking in the canteen (buffet) of the institution.

34. Takes measures to improve medical care and health work in the institution. Organizes medical examinations of students in the institution together with the healthcare institution.

35. Provides accounting, safety and replenishment of the educational and material base, compliance with the rules of the sanitary and hygienic regime and labor protection, accounting and storage of documentation, attracting additional sources of financial and material resources for the implementation of activities provided for by the charter of the institution.

36. Ensures the submission to the Education Committee of an annual report on the receipt, expenditure of financial and material resources and a public report on the activities of the educational institution as a whole.

37. Head of civil defense in institution

38. Ensures the safe operation of engineering and technical communications, technological, educational equipment and takes measures to bring them into line with the current standards, rules and regulations for labor protection; timely organizes inspections and repairs of buildings, structures and equipment of the institution.

39. Plans and organizes, in accordance with the established procedure, periodic training of employees of the institution on issues of labor protection, life safety at short-term courses and seminars organized by education and labor protection authorities.

40. Carries out preventive work in the institution to prevent injuries and reduce the incidence of illness among employees and students.

41. Organizes work on the safety of participants in the educational process on the territory of the institution and the land plot related to the institution.

42. Organizes work in the institution to counter extremism, terrorism, prevent interethnic and interreligious hatred, counteract antisocial phenomena, as well as to prevent corruption and other offenses in the institution.

43. Immediately notifies the parents (legal representatives) of the injured student (student) about accidents that occurred in the institution in industrial practice in the conditions of enterprises, institutions, organizations, to the Education Committee. Takes measures to eliminate the causes of the accident. Provides the necessary conditions for a timely and objective investigation of circumstances in accordance with applicable law.

44. Prohibits the educational and production process in the institution in the presence of dangerous and harmful health conditions for students and employees.

45. Complies with the ethical standards of behavior in the institution at home, in public places, corresponding to the title of a teacher.

46. Improves his skills.

47. Carries out other duties stipulated by the employment contract, the charter of the institution and the current legislation.

Borodavkina Marina Vladimirovna

Deputy Director for CPR, Honorary Worker of Primary Vocational Education of the Russian Federation, Veteran of Labor

Highest qualification category, higher education

work schedule: Monday-Friday from 9:00 – 16:30

Phone 421-28-36

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

Ensuring the effective and high-quality implementation in the college of primary, vocational education, vocational training, retraining and advanced training of skilled workers, prepared professions of the proper level in accordance with the Charter, the abilities and professional suitability of students, state educational standards and qualification characteristics.

Creation of conditions for effective production activities of the college, aimed at creating the most favorable opportunities for conducting the educational process in the interests of students and employees of the college, their fuller self-realization, improving their material well-being.

Deputy for UPR to achieve the above goals is entitled to:

Give orders to any employee and students on all issues affecting any aspect of the functioning of the college, its divisions and structures.

Order of the deputy. according to the UPR is mandatory for all employees and students of the Lyceum, if it does not contradict the Constitution or legislation of the Russian Federation, legal acts or regulations of the Government and the Ministry of Education of the Russian Federation, regional state authorities and administrations, local governments, the Charter of the college.

Review and approve the list of qualification verification production works for intermediate qualification and final final qualification attestation of students, assignments for written final attestation work.

Summarize and analyze the results of attestation of students, the state of affairs of the educational process, methodological work, the state of the educational and material base, production work and other aspects of the college’s activities. Based on the results of their analysis, within their competence, adjust the activities of staff to improve the efficiency and quality of the functioning of the college. On issues beyond their competence, make proposals for resolution by the Pedagogical Council and the College Council.

Submit to Principal and College Council:

Offers to encourage students and staff of the college for success in work, study, social activities.

Apply for the imposition of penalties on employees and students for failure to perform or improper performance of their duties, violation of the established procedure, discipline, rules for the operation of machinery and equipment, non-compliance with measures and rules for protecting the life and health of employees and students in the course of the educational process and production activities .

College marketing proposals; for the production of products (services, works, goods) of the college on the basis of marketing research.

Establish rules and measures that increase the safety of production and the educational process, but do not reduce the quality of education.

In urgent cases, suspend students and college staff from work, followed by a report to the director.

Conduct classes and meetings with all employees of the college, its divisions and structures and with their individual groups on the organization, provision and improvement of any aspect of the college

Conduct teaching work in accordance with the established procedure.

Organize and manage the development, discussion, coordination with customers and submission to the College’s Pedagogical Council for approval of educational programs, vocational training programs, retraining and advanced training of citizens, work programs of training courses, disciplines, industrial training; curricula.

Organize, coordinate and control the progress and results of their implementation.

Manage and personally participate in the scheduling of classes and other activities of the college, in the current and future planning of all college activities.

Organize and coordinate the methodological work in the college, the work of the methodological commissions of the vocational cycle, their relationship and interaction with each other and with the general education cycle; the work of pedagogical workers in territorial and regional methodical associations.

Manage the work of identifying, summarizing, studying and mastering by teachers of modern effective pedagogical and production technologies, methods, methods and means of training and education, achievements of science, technology, pedagogical and industrial experience.

Control the progress and quality of the educational process in the college as a whole and in each study group, the implementation of the curriculum, the completeness of the implementation of training programs in accordance with the curriculum and schedule of the educational process, control the objectivity of assessments of current control, intermediate and final attestations of students. Monitor compliance with the study and workload of students and legal rights and freedoms.

Organize and manage the work of attestation and qualification commissions for intermediate attestation of students, final final qualification attestation and attestation commissions for final attestation in theoretical disciplines of the vocational cycle; development of certification materials and documentation.

Manage the production training and production activities of the college, its divisions and structures, ensure their efficiency and cost-effectiveness.

To ensure the smooth functioning and development of the educational and material base of the college, equipping classrooms, laboratories, workshops, etc. modern equipment, technical teaching aids, visual and other aids, educational and technical documentation; replenishment of the library and methodical cabinet
with educational, methodical and technical literature, periodicals, scientific and technical information
.

Monitor the availability and serviceability of equipment and means to protect the life and health of students and college staff, their knowledge and compliance with the rules and regulations for the technical operation of machinery and equipment; labor safety and training; industrial sanitation and hygiene; fire safety. Control
the physical condition of students and staff in the process of training and production activities, compliance with the established overalls and the use of protective equipment.

Study the labor market, its state, changes, trends and prospects; establish relationships with employers, identify potential customers, attract them, form a portfolio of orders for the training of qualified workers; ensure the development and conclusion of contracts with interested individuals and legal entities on the training, retraining and advanced training of personnel. Participate in the work of the selection committee, form a contingent of students, manage the recruitment of training groups. Organize and manage marketing research; determining the possibilities of the College to meet solvent requests;
adjusting the range, parameters and nature of services; goods, college works for the most accurate and complete satisfaction of consumer needs; creating a positive image of the college and its products.

Manage the development of current and long-term plans for educational, industrial and production activities of the college, its divisions and structures. Find and attract additional sources of funding for the maintenance, activities and development of the college.

Organize and manage the work of professional development of teaching staff; conduct instructive-methodical and other necessary classes with them, meetings on improving and increasing the effectiveness of vocational education, on the exchange of work experience. Plan and organize regular advanced training of teaching staff in relevant educational institutions. Organize and personally participate in the certification of teaching and other staff.

Supervise the work of a senior master and teachers of vocational subjects.

Select and present to the director candidates for vacant positions of teaching and administrative staff.

Take care of subordinates, identify and ensure that their needs and requests are met, if possible. Submit materials to the director for the appointment of allowances, additional payments and cash bonuses established in the college to his subordinates. Support and encourage employees who show useful initiative and achieve success in teaching and educating students, as well as in the production and other activities of the college.

Take immediately, with a subsequent report to the director, all necessary measures to restore order and discipline in the college; to prevent and eliminate threats to life and health of people on the territory and in the premises; failure of machinery and equipment; for the prevention and elimination of emergency situations and their consequences.

To ensure and monitor the observance of the legal rights and freedoms of students and employees in the college, respect for their dignity, honor and reputation.

Manage, take personal part in and control the accounting and maintenance of planning, accounting, reporting and other established documentation for all activities of the college, accounting for the movement of the contingent of students. Personally keep the Book of Orders for the contingent of students.

With changes in working conditions, conducts unscheduled and targeted briefings with engineering and teaching staff.

Poltavets Tatyana Nikolaevna

Interim

Deputy Director for Water Management and Social Welfare,

Higher education

work schedule: Monday-Friday from 9:00 – 16:30

Phone 421-28-36

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

Collect, accumulate the necessary information and independently bring it to subordinates.

Give orders to subordinate personnel who are trained in matters within her competence.

Conduct classes, meetings, briefings with teachers, their individual groups on the organization, provision and improvement of educational activities.

Summarize and analyze the course and results of educational and pedagogical activities in groups, with certain categories of students, as well as the level of pedagogical and methodological training of industrial training masters, teachers.

According to the results of this analysis, within their competence, adjust the activities of subordinates to improve the efficiency of their activities.

On issues beyond his official duties, submit proposals for consideration by the administration, the Teachers’ Council, the College Council and other higher bodies and organizations.

Together with other leaders or independently organize testing, psychological and pedagogical research and methodological developments on the problem of education in a college environment.

Deputy director for water resources management and social ensuring to achieve these goals is obliged:

Initiate the process of searching and identifying the most capable, gifted in education, production activities, social work of students. Make proposals for their material and moral encouragement.

Provide active support to creatively working teachers, advising them and creating a bank of pedagogical innovations, a pedagogical piggy bank of the college for educational work.

Recommend for publication methodological manuals prepared by the above employees, send them to full-time postgraduate studies, part-time or job seekers, make proposals for their moral and material encouragement.

Respect the rights and freedoms of all participants in the educational process, apply for the imposition of penalties on employees and students for violation of duties and disciplinary rules fixed in the Charter or local acts.

In emergency situations, suspend students and college staff from work or work with an immediate report to the principal.

Supervise the work of a social educator and social work specialist for the material support of orphans. To have personal control over the education of students from large families, students with disabilities, the poor, in need of additional benefits, students registered with the KDN. Keep the necessary records for these groups of students.

Supervise work with parents or persons replacing them.

Monitor the state of work on the prevention of offenses in the college team, keep records and analyze the causes and conditions that contribute to their growth.

Represent the interests of the college in law enforcement agencies, if necessary, send a petition to these bodies to protect the rights and freedoms of students and employees.

Responsible for the aesthetic state of the visual design of the assembly hall, foyer, museum, etc.

Select and present to the director candidates for vacant positions of subordinate personnel.

Conduct unscheduled and targeted briefings with teaching staff and students during extra-curricular activities, excursions, during breaks.

–

interim

Deputy Director for SD,

Higher education

work schedule: Monday-Friday from 9:00 – 16:30

Phone 421-32-56

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

Manages the organization of the educational process, ensures the full and high-quality implementation of curricula and programs, monitors the results of the work of the teaching staff, the level of knowledge of students.

Organizes the current and long-term planning of the activities of the staff of the educational institution, assists teachers and other teaching staff in the preparation of educational and program documentation, conducting classes and other events.

Takes part in the selection and placement of teaching staff, determining the volume of their educational work (load), draws up a schedule of training sessions.

Provides the creation of the necessary conditions for the highly productive work of teaching staff, improving their qualifications, organizes psychological, pedagogical and methodological studies, certification of teaching staff.

Supervises the work of teachers, other pedagogical workers engaged in the educational process, organizes a system of methodological work aimed at improving the content, forms and methods of teaching, organizes work on the methodological support of the educational process, equipping classrooms and laboratories with educational and educational-methodical literature, modern teaching aids.

Analyzes the results of the educational work of the teaching staff, organizes work on the study of advanced pedagogical experience, promotes its implementation in the educational process, constantly informs teachers about new forms and methods of educational work, new pedagogical technologies.

Organizes work on the preparation and conduct of exams, tests, preparation for participation in competitions and olympiads.

Monitors the workload of students and compliance with the requirements for the organization of the educational process, rules and regulations of labor protection.

Provides the establishment of links on the organization of training and education of students.

Controls the maintenance of educational documentation, ensures the timely preparation of accounting and reporting documentation.

Tkachenko Anna Vladimirovna

Deputy for UMR

Higher education

work schedule: Monday-Friday from 9:00 – 17:45

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

Provides direct supervision:

– work of the pedagogical and methodological councils

– work of educational departments of the college

Organizes work on forecasting the educational services market.

Organizes work on the development and implementation of long-term development plans, a comprehensive plan for educational work for each academic year;

Organizes the development of working curricula and programs implemented by the college. Provides preparation and implementation of plans for the introduction of new areas, specialties and forms of education.

Organizes the necessary work on the acquisition, development, processing of educational and methodological documentation, forms and content of all educational and organizational documentation.

Carries out work on the introduction of innovative technologies in vocational education, assists teachers in the development and development of innovative programs and technologies.

Organizes the selection, training, advanced training and professional skills of the college staff.

Provides training and certification of teachers and other employees of the college.

Organizes and carries out work on the licensing, attestation and accreditation of the college.

Organizes the preparation and holding of external events for the development of vocational training, scientific and methodological work, the exchange of experience, etc.

Carries out work to develop cooperation with educational institutions, other structures and organizes the implementation of agreements concluded with them

Provides timely preparation of the established reporting documentation.

Organizes work on the study of experience and the creation of a quality system for training specialists.

Improves his pedagogical and professional qualifications, at least once every 5 years passes certification to confirm or improve the level of his qualifications and compliance with his position.

________________________________________________

Mikryukov Sergey Grigorievich

Deputy Director for AHS

Higher education

work schedule: Monday-Friday from 9:00 – 16:30

Phone 421-55-49

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

Functions

The main activities of the Deputy Director for the administrative and economic part are:

Organization of economic activity of the college, management and control over the development of this activity.

Enters into business contracts for the smooth operation of the college.

Supervises a team of junior service personnel.

Control over the maintenance and proper condition of the college.

Job Responsibilities

Deputy director for administrative and economic work performs the following duties:

Analyzes:

timeliness, correctness and efficiency of spending financial and material resources allocated for economic needs;

the state of the material and technical base of the college;

the results of the work of subordinate workers.

Predicts:

trends in the situation of financial policy in education to adjust the strategy for the development of the material and technical base of the college;

the consequences of the planned work to improve and develop the material and technical base of the college.

Plans and organizes:

current and long-term planning of the activities of the team of junior service personnel;

development of necessary economic documentation;

systematic monitoring of the quality of work of subordinate workers;

work on preparing premises for examinations and other events held in the college;

landscaping, landscaping and cleaning of the territory;

measures to equip classrooms and other premises of the lyceum with modern equipment, visual aids and technical teaching aids;

work on the observance of fire safety standards in the educational process;

drawing up, on the basis of materials received from a medical institution, lists of junior service personnel subject to periodic medical examinations, indicating the factor by which the need for a periodic medical examination was established;

the work of financially responsible persons for the timely write-off of material resources.

Coordinating:

development of necessary economic documentation;

work of subordinate workers and representatives of third-party organizations performing work on the repair and material and technical equipment of the college;

together with the accounting department timely and correct write-off of material assets.

Manager:

landscaping, landscaping and cleaning of territories;

work of subordinate workers;

implementation of a system to stimulate the work of subordinate workers.

Controls:

quality of work of subordinate workers;

rational use of material resources;

safety of equipment, instruments, technical and visual teaching aids used in the educational process;

quality and timeliness of performance of contractual works on repair, maintenance and material and technical equipment of the college;

together with the accounting department timely and correct write-off of material assets.

Corrects

Progress in the repair, maintenance and equipment of the college.

Develops

normative documentation on fire safety.

Provides:

timely and correct conclusion of the necessary business contracts for maintenance, equipment, repairs;

timely and correct registration of invoices for the purchase of material and technical means and equipment and their receipt;

timely purchase of office supplies, consumables, detergents, etc.

_____________________________________________________________

Guk Vladimir Stepanovich

Security Assistant

Higher education

work schedule: Monday-Friday from 9:00 – 16:30

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

1 . Coordinating the work of the complex security service of the college.

2 . Assistance in teaching the course “Fundamentals of Life Safety”.

3. Implementation of interaction with the municipal anti-terrorist commission and territorial law enforcement agencies.

4. Organization and provision of activities for civil defense and fire safety, anti-terrorist protection, prevention of student offenses, road traffic injuries.

5. Organizes work to ensure security during the educational process, sports and cultural events held at the college.

6. Interacts with the territorial divisions of the internal affairs bodies, the Federal Migration Service, the Civil Defense, the FSB, the military commissariat, and other bodies and organizations located on the territory of the municipality on security and anti-terrorist security issues.

7. Organizes and provides security for the college, access control.

8. Makes proposals for improving the system of security measures and anti-terrorist protection of the college.

9. Participates in the development and implementation of a set of measures to counter the manifestations of extremism among students.

10. Ensures the functioning of the college in case of emergencies .

11. Develops planning and reporting documentation on security issues and anti-terrorist security of the college .

12 . Organizes classes and trainings on fire safety, actions on civil defense signals, and in case of a threat of a terrorist act.

13 . Carries out the development of visual agitation on life safety for students and teachers .

14 . Provides internal investigation of accidents with students and college staff.

15 . Participates in activities for the implementation of administrative and public control on labor protection.

16. Requires compliance with the established rules of labor and internal daily routine .

17 . Develops draft orders and directives of the director of the college for security and anti-terrorist security.

18 . Considers the appeal of students, their parents, the conduct of their admission within their rights and duties .

19 . Eliminates the causes and conditions that contribute to intentional damage, damage to college property, man-made accidents and incidents.

20 . Provides control over the legal and safe use of college premises, repair and construction work to identify the facts of possible preparation of terrorist acts.

21. Ensures the safety of state and other secrets protected by law, non-disclosure of other information that became known to him in connection with the performance of official duties that affect the privacy, honor and dignity of students, their parents, college staff.

22 . Performs other assignments of the head of the college, not included in this job description, but arising in connection with the production need.

Kazakova Elena Nikolaevna

Chief Accountant, Honorary Worker of Primary Vocational Education

Highest qualification category, higher education

work schedule: Monday-Friday from 9:00-16:30

phone: 421-37-74

e-mail: This email address is being protected from spambots. You must have JavaScript enabled to view.

Functional duties:

When appointed to a position, accept cases from the previous Chief Accountant on an act reflecting the state of accounting and ensure the correctness of reporting data. The act must be approved by the director colleges.

Under the direction of the director to organize accounting in the college. Manage and supervise the work of accounting staff. Ensure that accounting records are maintained in accordance with relevant legal acts and regulations.

Compile and timely submit to the director and the College Council a draft of a single annual budget for the expenditure of funds for the maintenance and functioning of the college.

Organize, manage and personally participate in the control of the correct execution of cost estimates and in reporting on it.

Ensure control over the correct, targeted and efficient use of funds in accordance with the limits of budgetary obligations, accepted budgetary obligations, open loans and approved cost estimates, as well as control of cash expenditures. Planiro budgeting and execution of income and expenditure estimates for funds from non-budgetary sources should be carried out according to subject items eco of the economic classification of expenditures of budgets of the Russian Federation.

Provide savings of money, organize, manage it personally, monitor the safety, correct and efficient use of fixed assets, materials, products extrabudgetary sources.

To ensure accounting of operations on income-generating industrial and entrepreneurial activities of the college, its subdivisions and structures; control over targeted and effective use of received income; income and expenses on special funds; accounting transactions for all non-budgetary funds. Organize the identification of sources of losses and unproductive expenses.

Ensure the correct accrual and payment in full and on time of wages, established allowances, additional payments and incentive payments to college employees, as well as scholarships to students; full information to each on the calculation of his wages and other payments.

Participate in the selection of candidates for financially responsible persons . Instruct and supervise financially responsible persons on the accounting and safety of valuables in their responsible custody

Ensure the timeliness and correctness of settlements with organizations, institutions, enterprises and individuals involved in the statutory activities of the college; payments to the budget, contributions to state social insurance, taxes and fees.

Compile on the basis of standards, coordinate with the director and submit a draft to the founder and treasury authorities in a timely manner cost estimates for the budget and extrabudgetary funds, as well as the calculation of justifications for them.

Establish a schedule for submitting documents to the accounting department for accounting departments, structures and employees colleges

Supervise and personally check incoming and outgoing financial and economic activity documents, their correctness and legality operations.

Ensure regular inventory of property and material assets, cash, settlement and other balance sheet items ; timely and correct determination of inventory results and their reflection in accounting, in accordance with Instruction No. 70 dated 26.08.04.

Ensure the preparation and submission of financial statements within the established time limits . Drafting and presenting nee College Board, and then jointly with the director of the founder and the public annual income and expenditure report.

Organize and control the effective use of your timely computer and office equipment in the work of accounting. Reveal, develop, test and introduce new effective forms, methods and means of accounting into the accounting department.

Organize, ensure and control storage accountant accounting documents and registers, machine diagrams, cost estimates and calculations to them, as well as other documents; their timely delivery to the archive.

Organize and monitor the safety of material values ​​ in the places of their storage and operation.

Organize and personally participate in the development and implementation of measures aimed at improving the efficiency of the use of fi cash funds, to improve the efficiency of accounting for financial and economic activities in the college, its subdivisions and structures.

Organize, manage and personally carry out work to improve the qualifications of accounting personnel. Advise the administration of College on economics and finance.

Monitor the use of funds for student nutrition; ; to provide certain categories of students with additional benefits and types of material support provided for by legal and regulatory acts of federal and regional authorities and administration, as well as local self-government bodies , provided with appropriations received from them, with regular informing these categories of students, and also employees about the norms of the required material support and benefits.

Recruit and present to the director candidates for positions in the accounting department. Take care of subordinates by identifying and ensuring that their needs and requests are met, if possible. Support and encourage employees who show business initiative and achieve success in improving the efficiency of the financial and economic activities of the college, its divisions and structures.

Organize and provide financial and material support leasing and assessment of the marketing of the statutory activities of the college and its structures, and also marketing decisions made.

Field of activity and duties of the administrative director

The position of the administrative director is a modern profession in our world and in its essence reflects the solution of issues in the field of administrative and business activities of the company. The specifics of the profession covers all areas of activity and how the work of the administrative director is organized depends on almost all the activities of the company.

Content:

• The basic concepts characterizing the administrative director
• The main directions included in the field of activity of the administrative director
  • Characteristics of the position and its main provisions
  • The functional direction of the administrative director
  • of the administrative director
  • Responsibility of the administrative director

Basic concepts characterizing the administrative director

It is very important for a manager to have a professional with him who would take on the solution of operational and managerial tasks. A specialist of this level, as a rule, has an irregular working day, so he must be in touch around the clock. But it is difficult to find such an assistant; not a single educational institution trains managers of administrative management. The necessary knowledge and experience can only be obtained by attending specialized seminars, conferences, business meetings, where there is an exchange of experience between this category of managers.

Administrative director

Despite all the attractiveness of leadership work, there are some difficulties in the work of an administrative head. This is directly related to the solution of many issues in various fields of activity. The diverse specifics of the work requires the administrative head to always be in the center of events, own a large amount of information, constantly attend meetings, and actively participate in the life of the team.

Often, due to an inefficient company management system, conflict situations arise within the team. To solve their employees directly want to talk to the director, bypassing their immediate supervisor. Such situations violate subordination, slow down the production process, and lead to inefficient use of the director’s working time.

The team is cooling down, the authority of the direct manager is decreasing, which indicates a low level of organization management. The decision of these questions, in particular, lays down on shoulders of the administrative director. This will help move to a new level of company management, allow you to develop efficiently and effectively, optimize both working time and production costs.

The position of the administrative director is visible in the staff list of companies that have an extensive management structure and many branches, and in small or medium-sized businesses this function is assigned to managers and specialists of a narrower specialization (for example, assistant director, head of the AHO, head of the material technical supply, call center manager, case manager).

Due to the fact that this position is not registered in any document, in addition to organizing business activities, the administrative director may be entrusted with solving issues in the field of IT technologies, archives, recruitment and training of personnel.

HR-Portal specialists conducted a number of sociological studies, according to which it can be concluded that the heads of many companies view the scope of duties of an administrative director in different ways. For example, 70% of companies believe that the administrative director manages the clerical service (which includes not only secretaries, but also couriers), the call center service, as well as the company’s logistics.

The requirements that the manager makes for such a position are necessarily an excellent level of English, business ethics and work experience in the field of administration.

Functions of the position

In medium-sized companies (30%), the administrative director performs the duties of the head of personnel management, combining them with the management of administrative and economic activities, whose duties, in addition to the main ones, include organizing internal corporate events (for example, organizing New Year’s events, date of establishment of the company, birthdays of employees, etc.). The requirements for this position are high. Higher education, experience in working with people and the presence of a personal car are required.

Due to the diversity of the area of ​​activity of the administrative director, great attention is paid to the personal qualities of the candidate when applying for this position. These include:

• active life position, ability for self-development, cognition of new areas of knowledge
• responsibility
• sociability
• leadership positions
• resistance to stress

such situations, the resolution of which requires speed and composure.

Since the administrative director is a leader, there are more stringent qualification requirements for the candidate. But the standard instruction of the administrative director will help to plan and organize your working day correctly, to distribute responsibility among subordinates.

The main areas of activity of the administrative director

As mentioned above, each head of the company has certain requirements for a candidate for the position of administrative director based on the specifics of his company. Consider an exemplary job description for an administrative director, which fixes the status and position of an employee in a company.

Description of the position and its main provisions

Negotiations

The administrative director organizes the management of the administrative and economic sphere of the company. Appointed and dismissed by the head of the company in accordance with the Labor Code, and is directly subordinate to the director.

In a period of rapid development of a market economy, a modern manager must understand almost all areas of activity: finance and economics, information technology, the legal sphere, understand the principles of operation of the main departments of the company’s internal business activities. Experience in administration is also required.

A candidate for a position in the field of administrative management must have strategic thinking, organizational skills, the ability to manage a team, the ability to make management decisions and be responsible for them.

In his activities, the administrative director is guided by legal documents, including the laws of the Russian Federation, various instructions, methods, and legal acts. It is obligatory to know the policy and goals of the company, organizational and administrative documents, and it is also necessary to know the ethics of business and speech etiquette, psychology and work organization.

Since the specifics of the activities of the administrative director are diverse and require a quick solution of tasks, the presence of a car for a candidate for the position is a mandatory requirement.

Functional orientation of the administrative director

Powers of the administrative director

Rights of the director

The administrative director within his area of ​​activity is authorized to make decisions, prepare draft documents. He has the right of access to any kind of information and documents that are necessary for the implementation of his activities. Also, the administrative director has the right to independently distribute work among subordinates and ask them to complete it. In case of non-fulfillment of work, he makes proposals for imposing punishment on subordinates.

Responsibility of the Administrative Director

The Administrative Director is responsible for the smooth operation of all the company’s services in terms of administrative support. Since the director has access to various types of information about the company, he is also responsible for its safety and non-disclosure. In some cases, full liability is prescribed in accordance with applicable law.

It must be taken into account that when determining the scope of duties of the administrative director, the requirements of the Professional Standards, the law on the application of which came into force on July 1, 2016, should be taken as a basis. Professional standards are mandatory for employers.

The right to distribute official duties and decide what powers to give the administrative head is granted to the director of the company.