Reference relationship titles: How to Provide References for a Job
How to Provide References for a Job
If you’re looking for how to provide references for a job (or who to list as references for a job), then you’re in the right place.
I’m going to walk you through everything you need to know about giving professional references for a job – on your resume, on applications, after the interview, and when recruiters ask.
I’ll also cover the mistakes you need to avoid if you want to get hired.
Let’s get started…
How Many References Should You Provide?
You should provide three references to each employer in your job search, with at least two being professional references. Or, if the employer asked for a specific amount, then you should follow their instructions when listing references.
For each reference, provide their full name, contact number, the hours they’re available to be contacted, and your relationship. Make sure you’ve spoken to each reference beforehand and confirmed that they’re comfortable giving a positive reference for you, too.
I’ve called references while working as a recruiter and they didn’t even know they had been listed as a job reference. That does not look good for the candidate.
How to List Relationship on References
When listing job references, add a note after each person’s name to indicate whether you have a professional or personal relationship. For professional references, also indicate whether the person was your manager or simply a peer/colleague. Next, indicate whether each professional reference is somebody at your current employer or someone from a former company.
See below for examples of how to list relationship on references:
- Personal reference (basketball coach)
- Personal reference (family friend and mentor)
- Professional reference (current manager)
- Professional reference (current colleague)
- Professional reference (former manager)
- Professional reference (former colleague)
Professional vs.
Personal References
Professional references are people who have seen your work first-hand and have been colleagues, bosses, or supervisors in past jobs. (Or occasionally, someone you’ve supervised). If you’re an entry-level candidate, then your professional references can be professors/teachers.
On the other hand, personal references (also called character references) are people you know personally. This could be a former sports coach, family friend, or any other personal contact who can speak to your character and personality traits (like hard-working, excellent leadership, etc.)
When choosing personal references for a job, pick people who know you well and like you. They’ll be able to speak highly of your character and personality traits, which will help you get hired.
Providing Job References While Still Employed
If you’re currently employed, rounding up great references can be tricky, but here are some ideas to help you:
First, if you’ve held other jobs in the past, you can approach colleagues from those previous positions and ask them to be a reference.
Explain that you’re currently employed and therefore cannot use references from your current job. That way, they’ll understand why you’re contacting them even if it’s been a few years since you worked together.
Employers should understand why you can’t provide references from your current job, too. Any reasonable employer will quickly realize why you’re not able to ask someone you currently work with to be a reference.
However, if you do have a very close relationship with someone at work and trust them enough, you could also ask them to provide a reference. But if you feel this is a risk, or you’re not sure how they’ll react, DON’T risk it!
You can simply follow the advice above and give references from past jobs.
Ask Your Professional References for Permission First
Whoever you decide to ask to be a reference, make sure to talk to them first!
I’ve worked for many years as a recruiter and there’s nothing worse than calling someone’s reference and being told, “Oh, I didn’t know that they had put me down as a reference.
”
It just doesn’t reflect well on you. It doesn’t make you seem upfront, or like someone who communicates well. (And those are traits that employers look for and want to see.)
So always talk to your references and ask if they’re okay with being listed. And also ask if they feel comfortable speaking highly of your work! You don’t want a reference who’s going to say you’re not a great worker.
So you should ask, “Are you willing to be a reference in my current job search?” but then also ask, “And do you feel comfortable speaking about the quality of my work, and recommending me to employers?”
As a final step, make sure you confirm the best phone number for them to receive calls on. You don’t want any mix-ups where someone is expecting a phone call on a different number and misses the call.
How to Send References to an Employer
While traditionally, references were sent on a resume or in a separate document, it’s not acceptable to send your references to an employer directly via email.
This is the best method for sending references to an employer or recruiter unless they specify otherwise.
Professional References Format Example
Once you have your list of names to give employers, you’ll want to format it and get it ready to send.
I recommend putting together your full list in a Word doc or the body of an email. You could also ask the recruiter or employer which format they prefer.
Example of how to format your references:
Name: John Smith
Relationship: Professional reference (current manager)
Email: [email protected]
Phone number: 555-555-5555
Availability: Weekdays from 9 AM – 3 PM Eastern Time
Reference Letters
Employers may ask you for reference letters, too. In this case, you’d ask your references to write a page about why they’d recommend you and what they observed about your work that would make you a great employee.
Reference letters are great because you can send a copy to multiple employers, which could save time in the long run.
However, it’s best to find out what format an employer prefers (phone call vs. reference letter) and provide what they want!
If you follow the steps above, you’ll make a great impression with employers and get more job offers from your interviews… without ever providing a “bad” reference or doing anything that could cost you the job!
“I Don’t Have Any References. What Should I Do?”
If you have no prior work experience or internships, then it’s normal to not have any professional references. You can use personal references. Consider asking professors/teachers for letters of recommendation, asking family friends, former coaches (sports, music, etc.) and anyone else who can vouch for your character and work ethic.
However, if you’ve held a job, it’s expected that you can get at least one or two former coworkers to provide a reference. If not, it’s a serious “red flag” to most employers.
So, I recommend reading this article on who to use as a reference and coming up with a few names you can call and ask to be your reference.
Now that we’ve covered some basics of providing references for a job, let’s talk about the right time to share references, because many employers ask too early and I do not recommend providing references before speaking to the employer.
I’ll explain why below.
Why You Shouldn’t List References Directly on a Resume
I don’t recommend putting references directly on a resume. Ideally, your references will be people you’ve spoken with recently and are willing to speak highly of your work. You don’t want to flood these people with a huge amount of phone calls. You want to “save” them for when an employer is truly interested in you.
This is what the best, most in-demand job seekers do! Imagine you have 20 companies trying to hire you. Are you going to just send them each a list of your references, and have each of your references take 20 phone calls? No way!
So to position yourself as an in-demand candidate and appear modern/up-to-date in your job search, I recommend NOT including professional or personal references on your resume.
I also don’t recommend saying, “references available upon request,” on your resume. This doesn’t need to be said; employers already assume you have references that you can provide. So including this sentence just makes your resume format look outdated.
Don’t Provide References on Job Applications
Since you don’t want to give references too early (as discussed above), you should not provide a list of references on an application form, either.
Instead, put a note indicating that you have multiple personal and professional references that you’re ready to provide, however, you’d like to speak first to ensure that the position is a potential good match.
It’s okay to say that you don’t give references before having an interview.
If you’re worried about losing out on job interviews when you apply for jobs, you could list names and positions, but no contact info. That way, the employer or recruiter sees that you have references ready to go, but understands you’d like to have a real interview first.
Here’s a sample of providing a reference with this approach:
Reference Name: Bethany Jones
Relationship: Professional reference (former colleague at XYZ Company)
Email: Will be provided after job interview
Phone number: Will be provided after job interview
The Job Interview (Or After) is the Right Time to Provide References
The right time to give your list of references to an employer is when you know they’re becoming interested in offering you the position.
It should be a late-stage step, not the beginning of the process. Remember: You don’t want to waste your reference’s time by asking them to talk to countless employers who may or may not even want you on their team!
So it’s best to try to hold off on giving your references until you’ve had at least one or two interviews – for example, a phone interview and then a face-to-face interview with the hiring manager.
That way, you’re not asking too much of your references, and you know that you’re close to the end of the process when you do provide a list of professional references to the company.
One exception: If you were fired or laid off, or a recruiter or employer has some other concerns in a first conversation, they may ask for a reference ahead of time. You can consider providing one great reference if this is the case.
How to Respond to Recruiters Asking for References
Throughout your job search, you may also have a recruiter asking you for references.
When a recruiter asks for references, it’s okay to tell them that you have multiple professional references that you can provide, but you have a policy of not giving out references until you’ve had an interview with the company and made sure the position is a good potential fit.
Explain that you’re happy to give references and you certainly understand that an offer won’t be made without it, but that you aren’t comfortable providing references upfront. Tell them that you’ll provide them directly to the hiring manager when the time comes.
One exception: If you were fired or laid off, a recruiter may want to talk to a reference just to hear someone verify your explanation for why you were fired.
They’re going to invest time/effort into working with you and helping you find a position, so they want to understand your story.
In this case, it might be a good idea to provide one reference upfront to put their mind at ease and get them to buy into helping you. But for everyone else, tell them you need to interview for jobs first, and you’ll provide references at the appropriate time.
For a full explanation of how recruiters work and how to get them to help you, read this article.
Warning: The “Hidden” Reason Recruiters Ask for References
Recruiters from staffing agencies will often ask for a list of professional references in the first conversation as a way to build their network and find even more job seekers to work with.
They’ll call the references and ask a few questions about you, but also try to build a relationship so they can represent that person in their job search next time they’re looking for a change.
So, be aware of this, and don’t let recruiters get your references before you’ve spoken with an employer directly! This is yet another reason to tell them you do not give references before having an interview and knowing if the employer is interested in your background.
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Who To Use As A Reference? 5 References That Should Be on Your List to Land the Job
When you’re applying for jobs, a common request among employers is for you to provide a list of professional references. After your interview, your references could be a key component of whether you receive a job offer from a company.
For each new job opportunity, you should make sure your list of references is the right fit. Think about your relationship with each person. How closely did you work with them? How recently did you work together? How will they explain your qualities to the hiring manager? All these details play a role in who goes on your list. You need to select people who will emphasize your strengths to potential employers.
It’s a good idea to prepare a document listing your references so you can have them ready for employers. Here are five people you can include on your list of professional references if you want to land the job:
1.
Former Employer as a professional reference
A previous employer can provide the best insight into your work ethic. They know what your responsibilities were at your job and how you handled them.
2. Colleague
Someone you worked alongside at a previous job, even if they weren’t your boss, can be an excellent reference. They will be able to speak about things you worked on together and what you achieved as a team. Teamwork is one of the most important soft skills an employer looks for, so having someone to vouch for your teamwork skills is vital.
3. Teacher
A teacher or professor can provide a really strong reference, especially if they taught a course pertinent to your major. They will be able to talk about the skills you picked up during their course, as well as your personal character.
4. Advisor
An academic advisor, depending on the amount of time you spent with them, is another great option for a reference.
If your advisor is someone who got to know you really well during your college career, they can talk about how you’ve grown into the professional you are today.
5. Supervisor
Someone who supervised you, but wasn’t necessarily your boss, could be another excellent reference to include. This could be a supervisor from a volunteer project, an internship or some other extracurricular activity. Any of these people spent enough time working with you to get a sense of your character, and probably your passions. That combination makes for a great reference.
Choose at least three of these people to include on your list of professional references. Always bring a few copies of your list to interviews, in case you’re asked to provide them. Promptly let the people on your list know when a hiring manager asks for your references, so they know to expect a call or email.
Your references could make or break your chances of landing a job, so make sure you select the best people to speak on your behalf.
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Reference of HTTP header fields. List of HTTP header fields. HTTP message headers: requests and responses.
Hello reader of ZametkiNaPolyah.ru blog! Let’s continue to get acquainted with the HTTP protocol in the Servers and protocols section and its HTTP protocol section. In this publication you will find all HTTP header fields, their descriptions and small examples. Perhaps in this section there will be more detailed publications about each of the groups of header fields, while I advise you to refer to the official documentation of the HTTP 1.1 standard.
User Request HTTP Header Fields
Article Content:
- User Request HTTP Header Fields
- Server Response HTTP Header Fields
- General HTTP Header Fields
- HTTP Message Header Object Header Fields
Below are user , these are the fields that can be used in HTTP requests.
Please note that this table summarizes the fields of the HTTP headers of the HTTP body of the request object and the service fields of the HTTP request headers. Also, for convenience, in the reference book, the HTTP request header fields are arranged in alphabetical order. The table will first list the service fields of the request header, and then the fields of the object header.
| HTTP header fields | Description HTTP header fields | Example |
| Accept | The Accept request header field is used to define the type of information that should be contained in the HTTP server response | Accept: text/plain; q=0.5, text/html, text/x-dvi; q=0.8, text/x-c |
| Accept-Charset | The Accept-Charset request header field indicates the encoding that should be in the server’s response. In other words: this field indicates which character sets are acceptable for server responses | Accept-Charset: iso-8859-5, unicode-1-1;q=0. 8 |
| Accept-Encoding | The Accept-Encoding request header field indicates to the server which encodings are acceptable for the response. | Accept-Encoding: compress, gzip |
| Accept-Language | The Accept-Language request header field specifies the acceptable languages for the server (natural languages: Russian, Chinese, English, etc.) | Accept-Language: da, en-gb;q=0.8, en;q=0.7 |
| Authorization | The Authorization request header field is used to send authorization data to the server | Authorization: Basic QWxhZGRpbjpvcGVuIHNlc2FtZQ== |
| Content Disposition | The Content-Disposition request header field is used to store files on the server | Content-Disposition: form-data; name=”MessageTitle” Content-Disposition: form-data; name=”AttachedFile1″; filename=”photo-1.jpg” |
| Expect | The Expect request header field allows the client to specify the behavior of the server, for example, using this field, the client can tell the server that it expects further actions from it. |
Expect: 100-continue |
| From | The From request header field is used to send the client’s email address to the server | From: [email protected] |
| Host | The Host request header field is used to specify the domain name and port of the requested resource. | Host: zametkinapolyah.ru |
| If-Match | The If-Match request header field is used by the client to efficiently update cached information. This field contains a list of entity version tags (HTTP object) | If Match: “xyzzy”
If-Match: “xyzzy”, “r2d2xxxx”, “c3piozzzz” If Match: * |
| If-Modified-Since | The If-Modified-Since request header field indicates that the server should send the object if it has changed since the date specified in the header. | If-Modified-Since: Sat, 29 Oct 1994 19:43:31 GMT |
| If-None-Match | An If-None-Match request header field being executed by a client that has one or more objects previously obtained from a resource can check that none of those objects are current by including a list of their associated object tags in the If-None header field -Match | If-None-Match: “xyzzy”
If-None-Match: W/”xyzzy” If-None-Match: “xyzzy”, “r2d2xxxx”, “c3piozzzz” If-None-Match: W/”xyzzy”, W/”r2d2xxxx”, W/”c3piozzzz” If-None-Match: * |
| If Range | The If-Range request header field is used by a client when it has a partial copy of an object in its cache and wishes to have an up-to-date copy of the entire object | If-Range: “737060cd8c284d8af7ad3082f209582d” |
| If-Unmodified-Since | The If-Unmodified-Since request header field is used by the client if the requested resource has not been modified since the time specified in this field. |
If-Unmodified-Since: Sat, 29 Oct 1994 19:43:31 GMT |
| Max Words | The Max-Words request header field is used by the HTTP TRACE method to limit the number of proxies, otherwise an infinite loop can result. | Max-Forwards: 10 |
| Proxy-Authorization | The Proxy-Authorization request header field contains information for authorization on the proxy server | Proxy-Authorization: Basic QWxhZGRpbjpvcGVuIHNlc2FtZQ== |
| Range | The Range request header field specifies the byte range of the resource fragment that the client needs to avoid pulling the entire resource | Range: bytes=50000-99999,250000-399999,500000- |
| Referer | The Referer request header field contains the URI of the resource (read about URI in HTTP) from which the client moved to this resource | Referer: //zametkinapolyah.ru |
| TE | The TE request header field contains a list of extended encodings supported by the client for transmission. |
TE: deflate
TE: TE: trailers, deflate;q=0.5 |
| User agent | The User-Agent request header field contains complete information about the user’s client, such as a browser. | User-Agent: CERN-LineMode/2.15 libwww/2.17b3 |
| Content-Encoding | The Content-Encoding request header field indicates an additional encoding method for the body of the HTTP object for compression purposes | Content-Encoding: gzip |
| Content-Language | The Content-Language request header field indicates to the server in which language the information (labels and tags in HTTP) is needed in the body of the object. | Content-Language: mi, en |
| Content-Length | The Content-Length request header field indicates the required length of the message body in bytes | Content-Length: 3495 |
| Content Location | The Content-Location request header field is used to identify the original location of the object on the server. |
“Content-Location” “:” (absoluteURI | relativeURI ) |
| Content-MD5 | The Content-MD5 request header field is used to check the integrity of message objects, since the hash is much smaller than the message itself. | Content-MD5 : 8c2d46911f3f5a326455f0ed7a8ed3b3 |
| Content Range | The Content-Range request header field is used when a client requests a fragment of an HTTP message. This field has the value of the byte range of the requested fragment | Content-Range: bytes 88080384-160993791/160993792 |
| Content Type | The Content-Type request header field is used to indicate the media type of the data in the message body. | Content-Type: text/html;charset=utf-8 |
| Content version | The Content-Version request header field contains information about the current version of the HTTP object (not normally implemented) | |
| Derived-From | Derived-From request header field is equivalent to Content-Version (not normally implemented) | |
| Expires | The Expires request header field contains the date and time of the moment when the object’s HTTP information will no longer be up-to-date | Expires: Tue, 31 Jan 2012 15:02:53 GMT |
| Last modified | The Last-Modified request header field contains the date of the last modification of the HTTP object | Last-Modified: Tue, 15 Nov 1994 12:45:26 GMT |
| Link | The Link request header field points to a resource logically related to the entity (generally not implemented) | |
| Title | Request header field Title contains object title |
HTTP Server Response Header Fields
Table below lists HTTP Server Response Header fields.
Server response HTTP header fields are those fields that can be used in the server’s HTTP responses to client requests. Please note that the table contains not only the service header fields of the response, but also the HTTP header fields of the object when the server responds. First, the service fields of the HTTP response header go to the tables, and then the HTTP header fields of the object when the server responds. The HTTP response header field reference is sorted alphabetically.
| HTTP header fields | Description HTTP header fields | Example |
| Accept Ranges | Accept-Ranges response header field. With this field, the server informs the client about the units in which he can request object fragments | Accept-Ranges: bytes Accept-Ranges: none |
| Age | The Age response header field stores the number of seconds since the resource was last modified | |
| Alternates | The Alternates response header field indicates alternative ways of representing the resource and is not normally implemented by servers. |
|
| Content Disposition | The Content-Disposition response header field is used to store files on the server machine | |
| ETag | The ETag response header field identifies the object’s HTTP cache version | ETag: “56d-9989200-1132c580” |
| Location | The Location header field indicates the URI where the requested resource is stored | Location :absoluteURI |
| Proxy-Authenticate | The Proxy-Authenticate response header field contains information about authentication parameters on the proxy server | Proxy-Authenticate :challenge |
| Public | The Public response header field contains a list of available methods (read about methods in HTTP) for the entire HTTP server | Public: OPTIONS, MGET, MHEAD, GET, HEAD |
| Retry-After | The Retry-After response header field is typically used by the server along with a 503 (Server Error Code) status code to indicate how long the resource will be unavailable | Retry-After: Fri, 31 Dec 1999 23:59:59 GMT Retry-After: 120 |
| Server | The Server response header field contains the necessary information about the server to establish an HTTP connection | Server: Apache/2. 2.17 (Win32) PHP/5.3.5 |
| Vary | The Vary response header field indicates to the client that the HTTP object has multiple origins and its content may vary depending on the selected origin specified in URI | Vary: Accept-Language, Accept-Encoding |
| WWW Authenticate | The WWW-Authenticate response header field is used by the server in conjunction with a 401 (client error) status code. This field specifies authentication schemes and required parameters for accessing the resource | WWW-Authenticate = “WWW-Authenticate” “:” 1#challenge |
| Allow | The Allow response header field conveys methods that the client can use | Allow: GET, HEAD, PUT |
| Content-Encoding | The Content-Encoding response header field indicates an additional way to encode the body of an HTTP object for the purpose of compression | Content-Encoding: gzip |
| Content-Language | The Content-Language response header field indicates to the client what language the information in the body of the object is in. |
Content-Language: mi, en |
| Content-Length | The Content-Length response header field indicates the required length of the message body in bytes | Content-Length: 3495 |
| Content Location | The Content-Location response header field is used to identify the original location of the object on the server. | “Content-Location” “:”absoluteURI | relativeURI) |
| Content-MD5 | The Content-MD5 response header field is used to check the integrity of message objects because the hash is much smaller than the message itself. | Content-MD5 : 8c2d46911f3f5a326455f0ed7a8ed3b3 |
| Content Range | The Content-Range response header field is used when a client requests a fragment of an HTTP message. This field is set to the byte range of the requested fragment | Content-Range: bytes 88080384-160993791/160993792 |
| Content Type | The Content-Type response header field is used to indicate the media type of the data in the message body. |
Content-Type: text/html;charset=utf-8 |
| Content-Version | The Content-Version response header field contains information about the current version of the HTTP object (not normally implemented) | |
| Derived-From | Derived-From response header field is equivalent to Content-Version (not normally implemented) | |
| Expires | The Expires response header field contains the date and time of the moment when the object’s HTTP information will no longer be up-to-date | Expires: Tue, 31 Jan 2012 15:02:53 GMT |
| Last modified | The Last-Modified response header field contains the date the HTTP object was last modified | Last-Modified: Tue, 15 Nov 1994 12:45:26 GMT |
| Link | The Link response header field points to a resource logically related to the entity (not normally implemented) | |
| Title | The response header field Title contains the object title |
General fields of HTTP header
Let me remind you that common fields of HTTP header of message can be used both in HTTP requests and in server responses.
Below you will find a table with a brief description and examples of common HTTP header fields. The reference of common HTTP header fields is sorted alphabetically.
| HTTP header fields | Description HTTP header fields | Example |
| Cache-Control | The Cache-Control generic HTTP header field defines cache control directives that all caching mechanisms must follow | Cache-Control: no-cache
Cache-Control: no-store Cache-Control: max-age=3600 Cache-Control: max-stale=0 Cache-Control: min-fresh=0 Cache-Control: no-transform Cache-Control: only-if-cached Cache-Control: cache-extension |
| Connection | The general field of the HTTP Connection header allows you to control the HTTP connection | Connection: close |
| Date | General HTTP header field stores the date and time when the HTTP message was created | Date: Tue, 15 Nov 1994 08:12:31 GMT |
| MIME Version | The general field of the MIME-Version HTTP header contains the version of the MIME protocol that the message was generated from. |
MIME-Version = “MIME-Version” “:” 1*DIGIT “.” 1*DIGIT |
| Pragma | The general HTTP Pragma header field is used to include specific directives that apply to any recipient of an HTTP message. | Pragma: no-cache |
| Trailer | The general field of the Trailer HTTP header contains a list of fields that are related to message encoding and transmission encoding. | Trailer :field-name |
| Transfer-Encoding | The general field of the Transfer-Encoding HTTP header is used to transfer a list of transfer encoding methods | Transfer-Encoding: chunked |
| Upgrade | The common field of the HTTP Upgrade header is used to convey the versions of the HTTP protocol that the client supports. The server responds to a message with a list with a message with one protocol | Upgrade: HTTP/2.0, SHTTP/1.3, IRC/6.9, RTA/x11 |
| Via | The general field of the HTTP header Via is used to display a list of HTTP protocol versions, names and versions of proxy servers through which the message passed. |
Via: 1.0 fred, 1.1 nowhere.com (Apache/1.1) |
HTTP message object header fields
Let me remind you that HTTP message object header fields are used so that the client and server can agree among themselves on how they will exchange useful information for the user and in what form this information will be will be presented. Below in the table you will find the header fields of the HTTP message object. The HTTP message object header field reference is sorted alphabetically.
| HTTP header fields | Description HTTP header fields | Example | Type HTTP messages |
| Allow | The Allow header field conveys methods that the client can use | Allow: GET, HEAD, PUT | Reply |
| Content Disposition | The Content-Disposition header field is used to store files on the server | Request and response | |
| Content-Encoding | The Content-Encoding header field indicates an additional encoding method for the body of an HTTP object for the purpose of compression | Content-Encoding: gzip | Request and response |
| Content-Language | The Content-Language header field tells the client what language the information in the body of the object is in. |
Content-Language: mi, en | Request and response |
| Content-Length | The Content-Length header field indicates the required length of the message body in bytes | Content-Length: 3495 | Request and response |
| Content Location | The Content-Location header field is used to identify the original location of the object on the server. | “Content-Location” “:”absoluteURI | relativeURI) | Request and response |
| Content-MD5 | The Content-MD5 header field is used to check the integrity of message objects because the hash is much smaller than the message itself. | Content-MD5 : 8c2d46911f3f5a326455f0ed7a8ed3b3 | Request and response |
| Content Range | The Content-Range header field is used when a client application requests a fragment of an HTTP message. This field has the value of the byte range of the requested fragment | Content-Range: bytes 88080384-160993791/160993792 | Request and response |
| Content Type | The Content-Type header field is used to indicate the media type of the data in the message body.
|
Content-Type: text/html;charset=utf-8 | Request and response |
| Content-Version | The Content-Version header field contains information about the current version of the HTTP object (not normally implemented) | Request and response | |
| Derived-From | Derived-From header field is equivalent to Content-Version (not normally implemented) | Request and response | |
| Expires | The Expires header field contains the date and time of the moment when the object’s HTTP information will no longer be up-to-date | Expires: Tue, 31 Jan 2012 15:02:53 GMT | Request and response |
| Last modified | The Last-Modified header field contains the last modification date of HTTP object | Last-Modified: Tue, 15 Nov 1994 12:45:26 GMT | Request and response |
| Link | Link header field indicates a resource logically related to the entity (not normally implemented) | Request and response | |
| Title | The title field contains the title of the object | Request and response |
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Rules for organizing the storage, acquisition, accounting and use of documents of the Archival Fund of the Russian Federation and other archival documents in state and municipal archives, museums and libraries, organizations of the Russian Academy of Sciences
— Subsection search —1.1. These Uniform Rules…1.2. Documents of the Archival Fund of the Russian Federation…1.3. Documents on personnel… 1.4. State and municipal museums and libraries, municipal archives are guided by…1.5. Organization of storage, acquisition, accounting and use of documents … 1.6. Forms of accounting and other documents of archives…2.1. Documents in the archive…2.1.1. Varieties of the archival fund … 2.2. According to the degree of value … 2.2.1. All referred to the composition of the Archival Fund of the Russian Federation … 2.2.2. As part of the Archival Fund of the Russian Federation … 2.2.3. As part of especially valuable … 2.2.4. Archival documents of temporary storage…2.
3. By access categories…2.3.1. Open are…2.3.2. To archival documents of limited access…2.3.3. Access is limited…2.4. Funding work…2.4.1. Determination of the fund affiliation of documents … 2.4.2. In case of reorganization or liquidation of the organization…2.4.3. Unified archival fund … 2.5. The United Archival Fund … 2.6. Archival collection…2.7. Archival documents generated…2.8. Depending on the time of formation…2.8.1. In connection with the adoption of the Constitution of the Russian Federation on 1993…2.8.1.1. new archival funds constitute archival documents…2.8.1.2. unified archival funds constitute archival documents … 2.8.2. In connection with the transformation of municipalities … 2.8.3. When reorganizing an organization, new archival funds are created in cases … 2.8.4. It is not a basis for creating a new archival fund…2.8.5. Archival documents of an organization that has terminated its activities … 2.8.6. The chronological boundaries of the archival fund are .
.. 2.9. Within the archival fund, archival documents are organized by storage units … 2.9.one. Scheme of systematization of archival documents in the archival fund…2.10. Non-stock organization of archival documents…2.11. Ensuring the safety of archival documents … 2.11.1. Ensuring regulatory conditions for the storage of archival documents … 2.11.1.1. The requirement for buildings and premises of the archive … 2.11.1.2. Requirements for archives…2.11.2.1. Fire mode…2.11.2.2. Security mode of the archive…2.11.2.3. In the archives of archival documents…2.11.2.4. Light mode…2.11.2.5. Sanitary and hygienic regime … 2.11.3. The archive storage is being equipped…2.11.4. Organization of storage of archival documents in the archives … 2.11.4.1. Archival documents are located in the archive…2.11.4.1.1. Subject to separate storage…2.11.4.1.2. The use fund is placed…2.11.4.1.3. Main and auxiliary accounting documents … 2.11.4.2. All premises of the archive…2.11.4.3. Each primary remedy…2.
11.5. Checking for presence and status …2.11.6.1. Reception and placement in archives…2.11.6.2. Checking the physical-chemical and technical condition … 2.11.7.1. Those in an unsatisfactory physical condition are recognized … 2.11.7.2. Irreparably damaged…2.11.8. Accounting for the physical and technical condition of archival documents … 2.11.9.one. Physico-chemical and technical processing of documents … 2.11.9.2. Works on physical, chemical and technical processing … 2.11.10 Archival documents that have a fund of use … 2.11.10.1 Archival documents are issued … 2.11.10.2. Issuance of archival documents…2.11.10.3. Issue of copies…2.11.10.4. Inventories of cases, documents … 2.11.10.5. Reconciliation of lending books…2.11.11. During transportation…2.11.12. Identification of unique documents…2.11.13. Aggregate of insurance copies…2.11.13.1. The totality of copies of archival documents … 2.11.13.2. All insurance copies…2.11.13.3. Centralized storage of the insurance fund .
.. 2.11.14. Document insurance…2.11.15. To consider the issue … 2.11.16. Emergencies include…3.1. Determination of quantity and composition3.1.1. Documents of the archival fund of the Russian Federation … 3.2. Accounting for archival documents … 3.2.1. The archive is developing an order and a scheme … 3.2.2. Accounting documents…3.2.3. Storage of accounting documents … 3.3. The main accounting units … 3.3.1. For the purposes of these Rules…3.4. The archive maintains the main… 3.4.1. The composition of the main … 3.4.2. As part of the auxiliary … 3.5. Accounting for archival documents of the period up to 1917g…3.5.1. Changes in accounting documents…3.5.2. In the book of receipts … 3.5.3. To the list of funds…3.5.4. Fund sheet…3.5.5. Accounting sheets for audiovisual documents…3.5.6. In the inventory of cases, documents … 3.5.7. According to the register of inventories … 3.5.8. Passport of the archive…3.5.9. The case of the foundation is assigned … 3.6. Accounting databases…3.
7.1. Accounting for receipts … 3.7.2. Disposal accounting…3.7.3. Number of archival documents…3.7.4. Unique documents are subject to…3.7.5. Accounting for especially valuable documents … 3.7.6. Accounting for secret archival documents … 3.7.7. Changes in accounting documents…3.7.8. Accounting for receipts of archival documents of personal origin … 3.7.9. Accounting for documents on personnel … 3.7.10. An archive that stores cases that are in execution … .3.7.11. Accounting for documents of the Archival Fund of the Russian Federation … 3.7.12. Copies of archival documents … 3.7.13. The number of sheets in the file … 3.7.14. The volume of the insurance fund…3.7.14.1. Per storage unit…3.7.14.2. Per accounting unit…3.7.14.3. Storage units/accounting units… 3.7.14.4. Accounting for copies…3.7.15. Accounting for museum items … 3.7.16. Accounting for the library fund … 4.1. Systematic replenishment of the archive with documents from the Archival Fund of the Russian Federation.
..4.2. State bodies and local governments are included in the lists of recruitment sources … 4.2.1. Assignment to the sources of acquisition of the archive … 4.2.2. Lists of acquisition sources are compiled by the archive on the basis of legislation … 4.2.2.1. Projects of lists of sources of acquisition … 4.2.3. The archive conducts observational business…4.3. Archival documents are included in the Archival Fund of the Russian Federation on the basis of … 4.3.1. Solving scientific and methodological issues related to the examination of the value of documents … 4.3.2. Examination of the value of documents in the archive is carried out … 4.4. From archive acquisition sources…4.4.1. Acceptance of documents from the Archival Fund of the Russian Federation…4.4.2. Documents from citizens enter the archive…4.4.3. Audiovisual documents are accepted for storage in the following set…4.4.4. Documents created by the archive as a result of initiative documentation…4.4.5. Acceptance of secret documents from acquisition sources.
..4.5. Acceptance of documents from the Archival Fund of the Russian Federation and other archival documents…4.6. Transfer of archival documents…4.7. The archive can be completed…4.8. Archive together with acquisition sources…4.9. Archive within the powers granted to it…5.1. The archive provides the user with open documents of the Archival Fund of the Russian Federation…5.2. The head of the archive organizes … 5.3. To provide access to archival documents…5.3.1. A complex of interrelated and complementary … 5.4. Description of archival documents…5.4.1. Descriptive article of the archive directory…5.4.1.1. Reference data on the archival fund…5.4.1.2. Historical reference to the fund…5.4.1.3. Annotation about the composition and content of archival documents…5.4.1.4. Conditions for access to archival documents…5.4.1.5. Bibliography to the archival fund…5.4.2. Descriptive article of the archive directory…5.4.2.1. Storage unit header…5.4.2.2. Reference data on a storage unit/accounting unit consists of.
..5.4.2.3. As types of material carrier…5.4.2.4. Access conditions…5.4.3. Descriptive article of the archival directory at the level of the archival document…5.4.3.1. The title of the archived document includes…5.4.3.2. Reference data about the archival document…5.4.3.3. Conditions of access to the archival document…5.5. When creating the NSA, the archive takes into account…5.5.1. Inventory of cases, documents … 5.5.1.1. The archive, if necessary, organizes the improvement and processing of inventories … 5.5.2. Guide (archival guide … 5.5.2.1. The main part of the guide to the archive funds … 5.5.2.2. The main part of the brief guide to the archive funds … 5.5.2.3. The main part of the thematic guide to the archive funds … 5.5. 2.4. To the reference apparatus of the guide … 5.5.3. Catalogs (inter-stock archive directories … 5.5.4. Indexes (archival directories … 5.5.5. Reviews (archival directories … 5.6. Archival directories) can be maintained in archive in automated mode . .. 5.7. The main forms of using archival documents … 5.7.1. Requests received by the archives are divided into … 5.7.2. For the purposes of these Rules, the following concepts are used … 5.8. User request considered and executed by the archive…5.8.1 Thematic request…5.8.2 Genealogical request…5.8.3 Socio-legal request…5.9. Archival certificate and archival extract are compiled … 5.9.1. Text in archived help…5.9.2. In the archival extract, the name of the archival document … 5.9.3. On the back of each sheet of the archival copy…5.10. Archival reference, archival extract, archival copy and responses to requests…5.11. According to written statements with the permission of the head of the archive, rehabilitated persons … 5.12. To serve users in the archives,…5.13. At the request of users, taking into account the technical capabilities of the archive, copies are made … 5.14. Proactive informing…5.15. The archive organizes the preparation and holding of exhibitions of archival documents.
..5.16. When preparing publications of archival documents, the archive is guided by the scientific rules of publication5.17. The archive keeps track of the use of archival documents…6.1. Applications No. 1, 2, 4, 5, 7, 8, 9, 10, 11, 12, 13 (file in MS Word format – 136 kb.) 6.2. Annexes No. 3, 6 (file in MS Word format – 46 kb.)
5.4. 5.4.1. 5.4.1.1. 5.4.1.2. 5.4.1.3. 5.4.1.4. 5.4.1.5. 5.4.2. 5.4.2.1. 5.4.2.2. 5.4.2.3. 5.4.2.4. 5.4.3. 5.4.3.2. 5.4.3.3. 5.5.
5.4.3.1. The title of an archive document includes: name of the type of archive document; author; the addressee or correspondent to whom the document was sent or from whom the document was received; the question or subject, event, fact, person, name of the locality to which the content of the said document refers; event date. In the absence of the necessary information, explanatory information is included in the heading: “the author is not established”, “no date”. If necessary, the title is supplemented with an annotation that reveals the content of this document not reflected in the title.