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Project Manager Job Description: Examples & Template

Project managers can be considered the parents of professional projects. They coordinate with internal and external teams to ensure deliverables are transported on time and under budget. They’re flexible but hold high expectations and aren’t afraid to put their foot down if someone is slacking or falling behind on their assignments.

Project managers are exceptional communicators and multitaskers, constantly assessing risks, establishing budgets and meeting deadlines — all while maintaining the utmost professionalism no matter the inevitable and unexpected hurdles that arise throughout the project lifecycle.

If you’re looking for a parent for your next project — and you wouldn’t be reading this article if you weren’t — let’s cover the basics of what makes for an exceptional project manager job description.

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Table of Contents

• What Does a Project Manager Do?
• Project Manager Skills and Responsibilities
• Project Manager Salary Information
• Project Manager Job Description Template
• Five Project Job Description Examples

What Does a Project Manager Do?

Project managers are responsible for coordinating and executing professional projects. This role generally requires a few years of experience alongside a bachelor’s degree in business, customer success, marketing, English, communications, journalism or technology or the equivalent in professional experience.

Project managers can be found across industries and markets and may be employed for the duration of a project or full-time for ongoing projects. As they advance in their role, project managers may be responsible for onboarding, training and mentoring new hires. The career path of a project manager may lead them into a role as a program director, a senior manager or even the C-suite.

What Is a Project Manager?

A project manager coordinates people and resources to execute and deliver projects within a specified timeline. Their job typically includes communicating both internally and externally, assessing risks and managing a budget.

As an ambassador for your company and team, project managers must maintain the utmost professionalism and transparency throughout the entire project lifecycle to build client relationships and maintain trust.

Project managers typically utilize dedicated technology to stay organized, and while there is an endless supply of project management tools available, there are a few common offerings to be aware of when talking with candidates.

• Asana
• Basecamp
• Citrix
• Confluence
• Google Apps
• Jira
• Scoro
• Trello
• Zoho

Read NextTalent Hunting? To Get the Best, Pay for the Best, No Matter Where They Live.

Project Manager Skills and Responsibilities

As with any role, project managers must possess certain abilities to succeed, and it starts with exceptional communication skills. Because they work with a variety of people both internally and externally, they need to know how to keep everyone informed of deadlines and adjustments. This includes regular check-ins, documenting scope change, sharing updates and tracking progress.

Project managers must also be able to adequately gauge project requirements in order to provide their team with the necessary time and resources. Setting a project’s budget is not easy, so many companies look for experienced candidates to fill project manager positions.

Finally, project managers must be masters of risk assessment. This role is incredibly dynamic, and when issues arise — as they inevitably do with any project — they need the confidence and decisiveness to make adjustments on the fly.

Top Project Manager Skills

• Effective and efficient communication.
• Able to work with a variety of people.
• Can gauge project requirements to budget time and resources.
• Risk assessment.
• Decisiveness and confidence in their decision-making.

Project Manager Salary Information

There’s an essential and often debated topic that needs to be covered — including the salary information on your job description. In the end, it comes down to two options. 

• Option 1: Remain transparent from the get-go and provide salary before you and the candidate invest time and resources into the hiring process.
• Option 2: Wait several weeks or even months until you’ve narrowed down the ideal candidate and offered them the position only to find out that your salary does not align with their expectations.

In the event that you chose option one — the wise and clear choice — we’ve included the average salary information for project managers in six of the top employment markets nationwide. Feel free to further your research by clicking on the links below.

• Boston: $95,633
• Chicago: $95,732
• Colorado: $93,884
• Los Angeles: $102,585
• New York: $97,405
• Seattle: $104,061

Average salary in the United States for a project manager: $93,245.

Further Reading5 Pay Transparency Myths Debunked

Project Manager Job Description Template

There are a range of responsibilities and requirements common among project managers. Here’s a template we’ve created that you can alter as much as you’d like to reflect your specific role and company. Be sure to include a splash of your unique culture and personality to make it stand out from other project manager job descriptions.

Company Bio

Use this section to provide a high-level overview of your company, culture, perks and benefits, career development opportunities and anything else that will get candidates excited about your company.

Responsibilities

• Define project timeline, draft proposals, establish budgets and maintain project documentation throughout project lifecycle.
• Coordinate between internal teams and external resources, communicating guidelines and deadlines clearly, effectively and consistently.
• Assess risk throughout project lifecycle and anticipate internal, external and client needs and readily implement issue resolution with project stakeholders.
• Coordinate among internal teams to delegate and prioritize tasks and conduct status updates and check-ins with individual team members to ensure completion of tasks.
• Provide regular project status check-ins, progress tracking and updates on deliverables with internal teams, external resources, clients and stakeholders.
• Manage client relationship throughout project lifecycle and uphold high standards for individual contributors, holding everyone accountable for their deadlines.
• Partner with internal teams, including Sales, Marketing, Engineering, Customer Success and Consulting teams.
• Support new team members with onboarding, mentoring, planning, budgeting, implementation and consistency with messaging, tone and overall quality control.

Requirements

• Bachelor’s Degree in Business, Marketing, Technology, English, Communications or Journalism or the equivalent in experience.
• X years of project management experience in the [insert industry].
• Experience managing scheduling platform, like [insert platform].
• Strong written, verbal, presentation and overall communication skills.
• Excellent multitasker able to work both independently and on a team.
• Prior experience managing a team.
• Project Management Professional (PMP) or Certified ScrumMaster®(CSM®) certified a plus.

Read More7 Tips for Building an Inclusive Team

Five Project Manager Job Description Examples

Now we’re going to dive a bit deeper with a few real examples of project manager job descriptions that we’ve sourced from our online communities.

You’ll notice that we’ve redacted some information to maintain the privacy of the companies that originally posted them.

1. Project Manager With Software Experience

Are you an experienced Project Manager ready to make a real impact at a fast-moving organization? The role of the Project Manager is to coordinate and execute all aspects of all concurrent projects, from the concept stage to its successful completion. This includes generating project documentation, creating/tracking tasks and workflows, managing priorities and requests, managing risks and impact, providing project support/direction and maintaining a master schedule of all projects and activities.

The Project Manager will also be required to create and maintain clear channels of communication with both internal and external stakeholders. The goal of the Project Manager is to ensure that the project is delivered on time and within budget while maintaining a high level of quality.

What You’ll Do:

• Partner, support and collaborate with management in designing, implementing, evaluating and managing assigned projects.
• Proactively supervise and implement project plan to ensure project is on-schedule and on-budget.
• Coordinate internal and external resources to meet project requirements, as defined by the project scope.
• Define and mitigate overall project risk through conflict and issue resolution with the project team and stakeholders.
• Keep stakeholders informed of project status and deliverables, as well as risk and mitigation strategies.
• Be accountable for project results of staying on-budget, on-schedule, and meet or exceed expectations.
• Convert requirements into tasks and determine task priorities for individual team members and the project as a whole.
• Ability to create and edit project documents, materials, and presentations.

Who You Are:

• BA/BS degree or equivalent practical experience
• 3 – 5+ years of progressively responsible experience in [redacted] or project management
• Experience managing Kanban, Scrum, and other project types
• Experience working with Atlassian’s JIRA, Confluence, and Google Apps
• Ideal candidate is enthusiastic, willing to identify disorganization and bring the right partners together to drive clarity of purpose
• Experience working in business systems such as Salesforce and NetSuite is a plus. [redacted] experience a plus
• You enjoy providing mentorship, learning, and being collaborative in cross-functional teams. You seek perpetual growth

2. Client Relationship Project Manager

[redacted] is seeking an experienced Project Manager familiar with [redacted] to join our growing [redacted] team as a Project Manager in one of our corporate offices. The Project Manager (YOU!) takes the lead in ensuring project success from the point the project starts through to completion.

The Project Manager proactively and professionally manages the client relationship and helps guide the client through their [redacted] projects with the [redacted] team. This is an excellent opportunity for the right candidate to join an exceptional group of professionals dedicated to exceeding customer expectations in the management of complex projects and delivery of effective sales and use tax compliance projects.

Job Duties:

• Responsible for the overall planning, direction, coordination, execution, control and completion of assigned projects.
• Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring that clients’ expectations are in-line with project service scope.
• Develop and deliver to customers a detailed project plan to monitor and track progress.
• Actively monitor client projects and solve problems to keep projects moving forward. Report and escalate issues as needed.
• Leverage strong analytical expertise to fulfill jurisdictional requirements.
• Successfully manage the relationship with the client, [redacted] team, internal and external [redacted] partners, and all stakeholders.
• Create and maintain comprehensive project documentation.
• Work strategically and independently with internal and external groups on multiple simultaneous projects.
• Assist internal team members with developing and enhancing process procedures.
• Support the sales and account management teams in selling [redacted].
• Perform other tasks as assigned.

Qualifications (absolute must haves walking in the door):

• Strong ability to understand and conceptualize [redacted].
• Experience working with clients at all organizational levels with a high degree of professionalism and business acumen.
• Strong ability to articulate process logic and technical concepts including building and delivery of technical presentations.
• Excellent written and oral communication skills are required with a demonstrated ability to work with cross-functional teams.
• Teamwork-oriented with a strong focus on customer satisfaction and business development.
• Ability to think strategically, solve problems effectively and tenaciously follow-through to ensure client success.
• Results-oriented with strong people and time management skills, highly organized, motivated and driven to succeed.

3. Digital Marketing Project Manager

[redacted] is seeking an experienced Project Manager to manage the fulfillment and delivery of holistic digital marketing solutions for [redacted]. This individual should be comfortable managing multiple projects in parallel and ensuring product scope aligns with client objectives. An ideal candidate will be familiar with the various components of [redacted] and understand how each component contributes to [redacted].

Responsibilities:

• Work with a wide range of clients/industries to manage campaigns with project components across multiple teams (Sales, Solution Architects, Digital Marketing Services)
• Collaborate with sales, marketing and strategy teams to define deliverables and effectively manage client expectations
• Guide appropriate team members through onboarding, planning, implementation, quality control and launch phases for each client/project; working with stakeholders to define functional and technical requirements
• Manage client calendars, project budgets, product scope and various work assignments
• Deliver regular status reports to management and clients
• Effectively communicate and manage expectations of internal and external stakeholders throughout the project lifecycle; overseeing all client communication as it applies to the project
• Manage [redacted] Social Media programs
• Fosters a positive working relationship with advertisers, agencies, sales and operations teams
• Develop expertise in CRM, Adit, AX, SharePoint, SAVO, Basecamp and other software or other tools [redacted]

Qualifications:

• BA/BS with a focus in business, marketing, or technology; MBA preferred
• 5+ years of project management experience with a minimum of 1 year managing [redacted]
• PMP and/or CSM certification preferred
• Understanding of native business and content space
• Experience managing medium to large projects [redacted]
• Knowledge of paid social media; experience running paid campaigns is preferred
• Candidate must be highly motivated, proactive, organized and have the ability to manage concurrent projects and interface with external clients in a fast-paced environment with a high level of accuracy
• Candidate must possess excellent leadership, organization, communication and time management skills

4.

Technical Project Manager

Our ideal candidate is a [redacted] with a sense of humor, who can quickly learn new technology and ensure smooth implementation of customizable frameworks. If you’re a hyper organized go-getter with an uncanny ability to ‘talk tech’ with non-technical folks, we’re looking for you!

Responsibilities:

• Work closely with our Engineering team to launch projects on time while exceeding client expectations
• Clearly communicate complex technical concepts with non-technical client contacts
• Stay one step ahead by anticipating clients’ needs, as well as the needs of internal teams
• Manage a multitude of projects at once, ensuring that all details are gathered and clearly communicated
• Review PSD files and ensure details and specs are in place for handoff to internal developers
• QA initial development builds and effectively communicate required changes to engineering team
• Manage timeline for development and communicate any changes proactively to clients to ensure successful project launches

About You:

• You have 2+ years Technical Project Management or related experience
• You have a high-level understanding of how the web works (HTML, CSS, JavaScript, etc. )
• You’re a master at meeting deadlines and thrive when handling multiple projects at once
• You’re upbeat, friendly, and superb at managing clients, particularly in high pressure situations
• You’re incredibly organized, detail-oriented, process driven, and resilient
• You’re self-motivated, enthusiastic, and independent with exceptional problem solving skills
• You’re scrappy, think on your feet, get tech, and communicate effectively

5. Strategic and creative Project Manager

[redacted] team is looking for a [redacted] PM to join us as we expand our role from proposal writers to content creators and Project Managers. You will be responsible for evaluating inbound RFPs to determine whether to bid, helping ensure we are focused on providing exceptional partnership for strategic opportunities. The [redacted] PM will create draft proposals and provide project oversight including establishing timelines, coordinating and delegating assignments, and conducting status updates/check-ins with the response team.

The [redacted] PM is also responsible for contributing to the maintenance and expansion of [redacted], identifying areas for growth and creating new [redacted].

This position offers the opportunity to work in an exciting and dynamic environment, collaborate with a variety of departments, and combine technical knowledge developed on the job with creativity to produce professional materials for internal and external customers.

Responsibilities:

• Perform intake and evaluation of submitted RFPs and Information Security questionnaires; work with cross-functional response teams to make go/no-go bid determination
• Provide end-to-end project management for the response process; maintain clear and effective communication with stakeholders to clarify expectations, communicate roles and responsibilities, and ensure timely delivery of response
• Generate draft proposals in response to customer requirements; work closely with cross-functional subject matter experts to complete all required proposal sections; edit to ensure grammatical and technical accuracy, as well as to ensure consistency of messaging, tone, voice, and brand throughout the proposal
• Create Statements of Work and accompanying quotes for sales of [redacted]
• Contribute to evolution of proposal strategy, including competitive analysis and win theme development
• Develop and maintain a broad understanding of [redacted] complete portfolio of products and services

Job Requirements:

• Bachelor’s Degree or equivalent experience and 2 years of professional experience required; degree in English, Communications, Journalism, Marketing, or related field preferred
• Excellent written and verbal communication skills
• Strong organizational, time management, and project management skills
• Ability to partner well with stakeholders across multiple internal functions, primarily Sales, Sales Engineering, and Consulting teams
• Strong knowledge of MS Office required; experience with Salesforce is preferred
• Ability to work well under pressure and manage multiple concurrent projects and deadlines
• Eagerness and ability to learn

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Project manager job description | pm-notes.

ru

• Published
  27/01/2014
• –
  Ilya Semenov
• V
  Project Management, Project Management Phase Model

This job description was developed and approved on the basis of an employment contract with the Project Manager and in accordance with the provisions of the Labor Code of the Russian Federation and other regulations governing labor relations in the Russian Federation.

I. GENERAL

1. A person with a higher professional education and at least 3 years of work experience in the specialty is appointed to the position of Project Manager.
2. Appointment to the position of Project Manager and dismissal from it is made by order of the General Director.
3. The project manager must know:
   • Personnel management methods,
   • Project management methods,
   • Psychology of client relationships,
   • Guidance and normative materials regulating the methods of developing algorithms and programs and the use of computers in information processing.
   • Basic principles of structured programming.
   • Types of software.
   • Technical and operational characteristics, design features, purpose and operating modes of the computer, rules for its technical operation.
   • Technology of automatic information processing and information coding.
   • Formalized programming languages ​​
   • Current standards, number systems, ciphers and codes.
   • Procedure for registration of technical documentation.
   • Advanced domestic and foreign experience in programming and using computer technology.
   • Fundamentals of economics, organization of production, labor and management.
   • Fundamentals of labor legislation.
   • Internal labor regulations.
   • Rules and norms of labor protection.
4. The project manager must be able to:
   • Plan project activities.
   • Select a suitable project team.
   • Correctly allocate employees to the project.
   • Formulate goals and objectives of the project.
   • Moderate meetings.
   • Manage conflicts.
   • Delegate tasks and powers to employees.
   • Monitor all delegated jobs.
   • Calculate project costs.
   • Look for ways to solve problems.
   • Analyze the project environment.
   • Do a SWOT analysis.
   • Conduct risk analysis.
   • Build a project structure plan.
   • Generate project charter.
   • Manage project milestones.
   • Develop a work schedule.
   • Negotiate with internal and external stakeholders and the highest governing bodies.
   • Set SMART goals and objectives.
   • Manage personnel.
   • Manage information.
   • Manage the quality of the product being developed.
   • Manage costs, project deadlines.
   • Manage a project using agile methodologies.
   • Perform project controlling.
   • Plan work.
   • Develop project documents, reports.
   • Use tools for planning, documentation, controlling, risk management, quality, development.
5. The Project Manager reports directly to the General Director.
6. During the absence of the Project Manager (vacation, illness, etc.), his duties are performed by a duly appointed person. This person acquires the appropriate rights and is responsible for the high-quality and timely performance of the duties assigned to him.

II. JOB RESPONSIBILITIES

Project Manager:

1. Supervises software engineers, test engineers: assigns tasks to teams, controls the completion of tasks on time, organizes meetings.
2. Carries out, together with the team, the choice of a programming language for describing algorithms and data structures.
3. Develops and coordinates with the project manager, project supervisors the concepts, goals and main stages of projects.
4. Implements operational and strategic planning for the implementation of a software development project.
5. Determines the possibility of using off-the-shelf software products.
6. Maintains project documentation.
7. Participates in the management of project cash expenditures in accordance with cash flow budgets.
8. Organizes the implementation of projects in accordance with the work plan.
9. Prepares and conducts project presentations.
10. Prepares and makes changes to projects.
11. Completes projects within the agreed time frame, within the allocated budget, and to the required level of quality.
12. Coordinates the work of project team members.
13. Monitors the quality of project work.
14. Adjusts the schedule and budget of projects and coordinates changes with project sponsors.
15. Initiates meetings and scheduling as projects progress.
16. Forms and approves interim and final project reports with the project manager and submits interim and final reports to project curators.

III. RIGHTS

The project manager has the right:

1. Get acquainted with the draft decisions of the company’s management regarding its activities.
2. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
3. Within the limits of his competence, inform his immediate supervisor of all shortcomings in the activities of the enterprise (its structural divisions) identified in the course of the performance of official duties and make proposals for their elimination.
4. Request personally or on behalf of his/her immediate supervisor from specialists of departments information and documents necessary for the performance of his/her official duties.
5. Involve specialists from all (individual) structural divisions in solving the tasks assigned to him (if this is provided for by the regulations on structural divisions, if not, then with the permission of their heads).
6. Require from his immediate supervisor, the management of the enterprise to assist in the performance of his duties and rights.

IV. LIABILITY

Project manager responsible:

1. For improper performance or non-performance of their official duties provided for by this job description – to the extent determined by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of carrying out their activities – within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage – within the limits determined by the current labor and civil legislation of the Russian Federation.

V. WORKING CONDITIONS

1. The working hours of the Project Manager are determined in accordance with the Internal Labor Regulations established at the enterprise.
2. Due to operational needs, the Project Manager may be sent on business trips (including local ones).

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Job responsibilities of the project manager and his functions

The main task of the project manager is to put into practice the task assigned to him by the customer. In order to avoid misunderstandings or disagreements, all the duties provided for the project manager are clearly spelled out in the job description, which is approved by the head of the organization or enterprise. The project manager confirms agreement with the specified conditions by putting his personal signature.

Project manager – manager or specialist?

In different sources, you can find different approaches to understanding the English term “project manager”. Some identify it with the concept of a leader, others separate the concepts of leader and manager. Consequently, confusion arises as to how the main functions of a project manager and a project manager relate to each other.

Sometimes there is a division of these positions along the line “leading position – specialist” and, accordingly, their different status.

Sometimes it is recognized that both of these positions are managerial, but the manager’s functions are more specific, while the leader of an undertaking is more required to have leadership qualities, the ability to inspire the team to achieve results and correctly set guidelines and priorities. However, the line is quite thin here.

Based on the established practice, we can most likely say that when implementing one specific initiative, the project manager is both a manager and an executor in one person. If we are talking about an extensive system or a portfolio of projects, then it is possible that the general management is carried out by the senior project manager, and specially selected line managers work in the areas. In addition, some large project-oriented companies have a full-time new initiative manager position for managers who lead individual initiatives.

The project manager, in the international sense of the term, is responsible directly to the management of the organization or company for the result of his activities. To complete the task, he is endowed with broad powers, which are sufficient for independent adoption of operational management decisions in the face of risks and restrictions inherent in all projects. He is a center of competence, to which all the threads from direct performers converge, and does not coordinate every step with top management, so you cannot simply call him a specialist.

In any case, the functional responsibilities of the project manager are included in the job description with the most specific wording that does not allow for other interpretations. A clearly defined range of tasks makes it possible to quickly monitor the progress of their implementation and draw a conclusion about the effectiveness of the entire team.

Main duties of a project manager

Let’s take a look at how roughly the job responsibilities of a project manager can be written in a manual, without focusing on the direction of the idea being implemented or the industry in which it is being implemented.

All functions charged to the project manager can be divided into several areas:

• Strategic vision of goals, objectives and ways to achieve them.
• Effective interaction between the organization’s management and performers.
• Elaboration of a system of general management of all interrelated processes.
• Development of a detailed plan for the implementation of the initiative.
• Organizational efforts to complete planned tasks on time.
• Control over the progress of the project, its comprehensive analysis and measures to minimize risks.
• Activities related to closing the initiative due to its end.

In general, if you take the model instruction as a basis, then the project manager performs such duties.

1. Together with the curator, defining the concept, charter, tasks, goals, stages and final result of the initiative, preparing and conducting its presentation to customers.
2. Drawing up a plan for the preparation and implementation of a new undertaking, highlighting control points from the general list of processes:
   • determination of the list and internal content of the work required for the performance, establishment of interrelations between them;
   • estimate the duration of each process separately and the entire initiative as a whole, drawing up a critical path.
3. Determination of the total quantity and cost of all resources required for the implementation of the project, their allocation in the most efficient way.
4. Estimating the total cost of an undertaking, preparing its budget and expected cash flows (revenues and expenses), participating in cost management.
5. Selection of participants and formation of the team:
   • determination of professional knowledge and skills necessary for the members of this team;
   • making a proposal to the company’s management about specific specialists who should be included in the team, negotiating with them and their immediate superiors;
   • bringing employees up to date and training them if necessary;
   • determination of the most optimal and modern methodology for achieving goals, drawing up a chain of relationships between team members, delegating authority to them and setting tasks;
   • making proposals to the management of the company regarding the motivation of employees.
6. Organization of the work of all involved members of the team, holding workshops, settling conflict situations, prompt resolution of emerging problems.
7. Participation in the preparation of a business plan and a calendar plan (schedule) for the implementation of an undertaking, coordination of basic documents with the customer.
8. Control over the progress of drawing up the documentation necessary for the work:
   • operational collection, accumulation, systematization, storage, use of information related to the implementation of the initiative;
   • timely (in due time) transfer to the project participants of the information they need.
9. Continuous monitoring and control of ongoing activities and processes, making adjustments to them if necessary:
   • control over compliance with the deadlines for the preparation and implementation of individual processes;
   • analysis of the implementation of the approved budget and introduction of amendments to it;
   • analysis of compliance with the schedule, clarification of the reasons for the deviation, its adjustment in agreement with the participants involved in the process;
   • analysis of the impact of possible deviations in the course of performing individual work on the expected result as a whole.
10. Negotiating in the interests of the customer, defending his interests in relations with partners.
11. Identification of risks threatening the project, organization of measures to eliminate them or minimize the impact.
12. Preparation of current and final reports (together with the curator) for the management of the organization and the customer.

If necessary, the employer can detail the duties stipulated by the job description, depending on the specifics of the industry in which the initiative is supposed to be implemented. In particular, here you can list the forms, documents and reports that the project manager is obliged to prepare, set the deadlines for their submission, prescribe specific features of the activity (for example, participation in the commissioning of a construction site).

In information technology companies, the role of a project manager does not end with managing a team. In addition to planning, control and communication, the work of a manager is influenced by his personal characteristics.

Basic skills

The first category of specialization ̶ basic skills. This is an essential tool for any project manager:

1. Ability for social organization. The basis of the manager’s work is people management. To successfully complete tasks, a manager, in addition to experience, must have leadership qualities in order to rally strangers into a single system.
2. Versatility, extensive knowledge. Experience in managing time frames, personnel, supplies required. Control over existing contracts, contracts, financing and cost.
3. Versatility. Rapid transition from, for example, the oil industry to the food industry.

The ability to manage the team’s time and solve problems quickly plays a key role in the work of a leader. When difficulties arise, the ability to instantly change tactics.