Job description of procurement: Procurement Officer Job Description

Опубликовано: February 22, 2023 в 8:57 am

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Категории: Miscellaneous

Procurement Manager job description template

Procurement Manager responsibilities include:

  • Devising and using fruitful procurement and sourcing strategies

  • Discovering profitable suppliers and initiate procurement partnerships

  • Negotiating with external vendors to secure advantageous terms

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Job brief

We are looking for an experienced Procurement Manager to manage the company’s supply of products and services. Procurement Manager responsibilities include strategizing to find cost-effective deals and suppliers. The Procurement Manager’s duty is to discover the best ways to cut procurement expenses, so that the company can invest in growth and people.

Responsibilities

  • Devise and use fruitful sourcing strategies

  • Discover profitable suppliers and initiate business and organization partnerships

  • Negotiate with external vendors to secure advantageous terms

  • Approve the ordering of necessary goods and services

  • Finalize purchase details of orders and deliveries

  • Examine and test existing contracts

  • Track and report key functional metrics to reduce expenses and improve effectiveness

  • Collaborate with key persons to ensure clarity of the specifications and expectations of the company

  • Foresee alterations in the comparative negotiating ability of suppliers and clients

  • Expect unfavorable events through analysis of data and prepare control strategies

  • Perform risk management for supply contracts and agreements

  • Control spend and build a culture of long-term saving on procurement costs

Requirements and skills

  • Proven working experience as a Procurement Manager, Procurement Officer or Head of Procurement

  • Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market

  • Talent in negotiations and networking

  • Good knowledge of supplier or third party management software

  • Aptitude in decision-making and working with numbers

  • Experience in collecting and analyzing data

  • Strong leadership capabilities

  • BSc degree in supply chain management, logistics or business administration

Procurement Specialist job description template



This 

Procurement Specialist job description template includes the list of most important Procurement Specialist’s duties and responsibilities. It is customizable and ready to post to job boards. Use it to save time, attract qualified candidates and hire the best employees.


Procurement Specialist job profile

Procurement Specialist is someone who is responsible for purchasing goods and services for a company and managing contracts with vendors.

In order to attract a Procurement Specialist that best matches your needs, it is very important to write a clear and precise Procurement Specialist job description.

Procurement Specialist job description

We are looking for a motivated and experienced Procurement Specialist to join our team! As a Procurement Specialist, you will be responsible for assisting with the procurement process, including contract management, contract negotiation and preparation of purchase orders. You will also be responsible for ensuring that our commitments to customers are met.

Procurement Specialist duties and responsibilities

  • Managing the procurement of products and services
  • Managing and maintaining contracts with vendors
  • Negotiating and drafting contract terms and conditions
  • Ensuring compliance with all related laws and regulations
  • Analyzing and evaluating supplier performance
  • Managing daily, monthly and quarterly reports
  • Developing and maintaining supplier relationships
  • Coordinating with other departments

Procurement Specialist requirements and qualifications

  • Minimum of a Bachelor’s Degree in Business Administration or related field
  • Minimum of X years of experience in procurement
  • Strong understanding of business processes
  • Strong math skills
  • Excellent verbal and written communication skills
  • Strong interpersonal skills
  • Strong negotiation skills
  • Strong organizational skills
  • Highly developed attention to detail
  • Strong analytical skills
  • Strong multitasking skills
  • Ability to work in a team environment
  • Ability to work independently
  • Ability to work in a fast-paced environment

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Purchasing manager

assets/images/Purchasing manager job descriptionzip

You can download the job description of a purchasing manager for free . The job responsibilities of the Procurement manager

9000

I approve

_____________________________ (Surname, initials)

(name0003

organizational and legal form) (Director; other person authorized

to approve the job description)

m.p.

           

 

Д ОЛЖНОСТНАЯ ИНСТРУКЦИЯ

МЕНЕДЖЕРА ПО ЗАКУПКАМ

 

————————– —————————————–

(name of institution)

00.00 .201_ №00

I. General provisions

1.1. This job description establishes the rights, responsibilities and duties of the procurement manager ____________________________ (hereinafter referred to as the “enterprise”).

Name of institution

1.2. The Purchasing Manager belongs to the category of specialists.

1.3. Appointment to the position of a procurement manager and dismissal from it is carried out on the basis of the order of the director of the company on the proposal of the head of the procurement department.

1.4. If the procurement manager is absent, then temporarily his duties are performed by a duly appointed person who is responsible for the proper performance of the duties assigned to him.

1.5. In his activities, the procurement manager is guided by the internal regulations of the company, the charter and this job description.

1.6. The purchasing manager should know:

– world fashion trends;

– principles of procurement organization;

– assortment, classification, characteristics and purpose of goods of their groups;

– current forms of accounting and reporting, internal regulations governing the activities of the company;

– manufacturers and suppliers of children’s goods;

– pricing methods, pricing strategy and tactics;

– ethics of business communication.

– a computer at the level of a confident user (MS Word, Excel, Outlook).

1.7. The purchasing manager independently plans his activities and sets priorities, must have the skills of negotiating and reaching agreements.

II. Job duties

Purchasing manager performs the following job duties:

2.1. Ensures the constant availability of goods for which demand is increased, and in order to prevent their shortage, systematically monitors the availability of such goods on sale.

2.2. Makes orders to suppliers, monitors the implementation of these orders.

2.3. Provides planned indicators for the turnover of its product groups, and the availability of goods for them in the required quantity and assortment.

2.4. Conducts a study of proposals from suppliers by studying new editions of their catalogs, additions to catalogs, visiting the websites of suppliers, and after preliminary generalization, brings the information received to the management.

2.5. Provides the departments and services of the company with all the necessary information about the goods, namely:

– timely informs the departments and services of the company about new offers, new arrivals;

– ensures the constant availability of catalogs and promotional materials from suppliers;

– provides the necessary information about the product in the trade accounting system.

2.6. Tracks sales for each product and if there is a deterioration in sales, interacting with the marketing department (MD) develops and takes measures to reduce the inventory balance.

2.7. Determines the types of goods with which it is necessary to supplement the assortment or remove it from the assortment if they are unpromising.

2.8. Ensures the achievement of target indicators for the turnover of goods, during the preparation of orders.

2.9. Determines the minimum stock balance of goods and ensures the availability of the required amount of goods in the company’s warehouse.

III. Rights

Purchasing manager has the right:

3.1. Contact management with suggestions for improving their work.
3.2. Act on behalf of the company within its competence, representing it in other institutions and organizations.

3.3. Request from officials of structural subdivisions documents and other information that he needs to carry out his official duties.

3.4. Adjust your working day to improve work efficiency.

3.5. To provide the organizational and technical conditions necessary for the performance of their functional duties.

3.6. Manage allocated resources within its competence.

IV. Responsibility

The Purchasing Manager is responsible for:

4.1. In case of causing material damage, within the limits determined by the criminal, civil, labor legislation of the Russian Federation.

4.2. In the event of an offense being committed in the course of carrying out its activities, within the limits determined by the criminal, civil, administrative legislation of the Russian Federation.

4.3. In case of non-performance or improper performance of their official duties, which are provided for by this job description, to the extent determined by the labor legislation of the Russian Federation.

4.4. In case of disclosure of confidential information, misuse of funds allocated to him.

Head of the structural unit: _____________ ____________________

(signature) (surname, initials)

00.00.201_g.

Read the instructions,

one copy received: __________________

(signature) (surname, initials)

00.00.20__g.

Purchasing Manager Job Description

you can view or download the Purchasing Manager Instruction

Download instructions

1. General provisions

1.1. The Purchasing Manager belongs to the category of specialists.
1.2. The Purchasing Manager is appointed to the position and dismissed from it by order of the General Director of the company on the proposal of the Purchasing Director.
1.3. The Purchasing Manager reports directly to the Purchasing Director.
1.4. During the absence of the purchasing manager, his rights and obligations are transferred to another official, which is announced in the order for the organization.
1.5. A person who meets the following requirements is appointed to the position of a procurement manager: higher or secondary vocational education and at least one year of similar work experience.
1.6. The purchasing manager should know:
– fundamentals of civil and commercial law;
– standard forms of contracts of sale, supply, requirements for the execution of relevant documentation;
– assortment, classification, characteristics and purpose of goods of their groups;
– pricing methods, pricing strategy and tactics;
– principles of procurement organization;
– current forms of accounting and reporting.
1.7. The procurement manager is guided in his activities by:
– legislative acts of the Russian Federation;
– the Charter of the company, the Internal Labor Regulations, other regulatory acts of the company;
– orders and instructions of the management;
– this job description.

2. Responsibilities of the Purchasing Manager

The Purchasing Manager performs the following job responsibilities:
2.1. Ensures the availability of goods for their product groups in the optimal quantity and assortment.
2.2. Provides planned indicators for the turnover of its product groups.
2.3. Conducts a search for suppliers, studies new proposals from suppliers, prepares reasonable proposals for attracting new suppliers for management.
2.4. Negotiates with suppliers and agrees on the terms of delivery with the immediate supervisor.
2.5. Prepares orders for suppliers.
2.6. Tracks order fulfillment.
2.7. Controls the fulfillment of obligations to suppliers.
2.8. Provides documentation of transactions.
2.9. Tracks sales for each product and, in case of deterioration in sales, together with the marketing department, develops and takes measures to reduce the product balance.
2.10. Determines the types of goods that need to be added to the assortment or removed from the assortment due to the futility.
2.11. Determines the minimum stock balance of goods and ensures the availability of the required amount of goods in the company’s warehouse.
2.12. Ensures the constant availability of high-demand goods, regularly monitors the availability and sales of high-demand goods in order to prevent their shortage.
2.13. Provides departments and services of the company with all the necessary information about the goods.
2.14. Advises sellers, and, if necessary, buyers on their product group.2.15. Performs individual official assignments of his immediate supervisor.

3. Rights of the purchasing manager

Purchasing manager has the right to:
3.1. Act within their competence on behalf of the company and represent it in other institutions and organizations.
3.2. Receive information about the company’s activities necessary for the performance of their functional duties from all departments directly or through the head of the procurement department.
3.3. Disposal of allocated resources within its competence.
3.4. Provide management with suggestions for improving their work and the work of the company.
3.5. Notify your immediate supervisor of all shortcomings identified in the course of your activities and make proposals for their elimination.
3.6. Require management to create normal conditions for the performance of official duties.

4. Responsibility of the purchasing manager

The purchasing manager is responsible for:
4.1. For non-performance and / or untimely, negligent performance of their duties.
4.2. For non-compliance with current instructions, orders and orders for the preservation of trade secrets and confidential information.
4.3. For violation of the internal labor regulations, labor discipline, safety and fire safety rules.

1. The salary of a purchasing manager consists of two parts:

1. 1. 80% – permanent part

1.2. 20% – fulfillment of KPIs consisting of:

1.2.1. Ensuring the availability of goods and materials in the warehouse in the amount regulated by the company’s policy

1.2.2. When working with suppliers-manufacturers – receipt of order confirmation and its approval within 3 working days.

1.2.3. When working with suppliers-non-manufacturers – receipt of order confirmation and its approval within 1 business day.

2. KPI calculation formula:

2.1. % of the provision in the warehouse of the total volume.

2.2. [(number of order confirmations received on time)/(total number of orders)]*100%

The chocolate factory purchaser is trying to achieve the target level of realized savings.

The amount of realized savings achieved by the buyers is confirmed by both the line manager and the top manager, after which the buyer is paid a premium as a % of the fixed part. As a rule, it is 30-40% of the annual salary.

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