Job description of legal secretary: Legal Secretary Job Description Template

Legal Secretary Job Description Template

Legal Secretary

[Intro Paragraph] Begin your legal secretary job description with a concise paragraph or list of bulleted items designed to make the case that your law office is a great place to work. Whether you’re hiring a legal secretary for a large firm or the legal department at a large corporation, you might emphasize the wide range of opportunities and perks your organization provides. If you are a smaller firm, you might emphasize your commitment to your clients and your community, or your investments in employee development and dedication to work-life balance.

Legal Secretary Job Responsibilities:

• Assists and supports lawyers and paralegals with their work as needed.
• Enhances attorney effectiveness by providing information-management support and representing the attorney to clients and others.
• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
• Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating preparation of charts, graphs, and other courtroom visuals.
• Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; and anticipating changes in litigation or transaction preparation requirements.
• Represents attorney by communicating on their behalf and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to attorney.
• Maintains client confidence by keeping client/attorney information confidential.
• Develops and maintains filing and retrieval systems, as well as digital archive systems.
• Records and documents meeting discussions, maintains transcripts, documents, and maintains evidence.
• Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.

[Work Hours & Benefits] In this section of your legal secretary job description you’ll want to sell the position to potential applicants in a similar way as your first paragraph made an argument on behalf of your workplace by emphasizing your generous salary and benefits. To ensure that the salary range you mention in your job post is in line with similar salaries in your region, you can use a salary tool that allows you to input job title and location. You can also mention perks, such as tuition reimbursement, paid time off, and 401(k).

Legal Secretary Skills and Qualifications:

• Documentation skills
• Time management and organizational skills
• Meeting planning
• Supply management
• Telephone skills
• Office experience
• Verbal and written communication skills
• Internal communications
• Client relationships
• Integrity and discretion
• Computer skills, including case management software

Education, Experience, & Licensing Requirements:

• High school diploma required; Associate’s degree preferred.
• Notary certification a plus.
• Previous legal experience a plus.

[Call to Action] Your legal secretary job description should finish strong with a call to action that urges applicants to send a resume and cover letter or fill out an online application.

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Legal Secretary Job Descriptions, Salary, and Interview Questions

Home » Job Descriptions » Legal Secretary

What Does a Legal Secretary Do?

A legal secretary fills a unique role in the world of law firms and legal departments — something of a hybrid position between that of a traditional secretary and a legal assistant or paralegal. 

Legal secretaries perform essential secretarial and administrative duties, like arranging meetings and conferences, taking phone calls, and maintaining office inventory. They also possess a substantial amount of legal know-how so they can complete legal-specific tasks to assist with cases and litigation.  

A legal secretary can do everything from preparing legal papers, correspondence, and reports to helping assemble trial and presentation materials, and transcribing legal dictation. They also assist with legal research. A legal secretary is a versatile and crucial member of a legal team.  

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National Average Salary

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Legal Secretary salary data

The average U.S. salary for a Legal Secretary is:

$62,580

Legal Secretary Job Descriptions

It’s important to include the right content in your job description when hiring a legal secretary. The following examples can serve as templates for attracting the best available talent for your team.

Example 1

To be successful in this role, you should possess an in-depth knowledge of legal procedures and terminology.

Responsibilities

• Provide secretarial support to one or more lawyers at the firm
• Edit and proofread all legal documents
• Maintain attorney calendar by scheduling conferences, depositions, and meetings
• Welcome clients and conduct initial screenings of new clients
• Go to court proceedings and type minutes
• Organize all legal documents and ensure they are updated
• Ensure all court documents are in order and filed before deadlines
• Answer emails and phone calls, and when necessary, redirect calls, etc.
• Research and authenticate important case information
• Prepare different legal documents including appeals, motions, and petitions

Requirements

• High school diploma or equivalent qualification required
• Associate degree in legal studies or related field
• A minimum of 5 years experience in a similar role
• In-depth knowledge of legal documents and terminology
• Skilled with MS Office
• Excellent time-management and organizational skills
• Good written and verbal communication skills
• (State) and (State) experience preferred

Example 2

The Legal Secretary will perform a variety of secretarial duties for attorneys to whom assigned according to established policies and procedures. The Legal Secretary is assigned to assist several attorneys in a specific practice group and will support 5-9 attorneys. This position will be responsible for preparing practice-specific forms, updating electronic and paper files, preparing and filing court documents and e-filings, updating attorney calendars as needed and delegating work to appropriate departments, and completing other tasks as assigned in a timely and accurate manner.

Duties

• Delegate attorney work to appropriate departments
• Prepare practice-specific documents, paper court filings and e-filings, and update electronic pleading/correspondence/closing folders
• Screen telephone calls and take messages for attorneys when requested. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney-client relationship
• Read, sort, and date incoming mail when requested. Ensure that outgoing mail is delivered timely and specify types of delivery
• Schedule and calendar meetings and deadlines for attorneys

Knowledge, skills and abilities required

• Excellent spelling and proofreading skills. Typing (45+ wpm)
• Effective delegation skills
• Knowledge of court filing procedures, including electronic filing
• Ability to organize, prioritize, and produce quality work
• Self-motivated and flexible in order to complete assignments in a timely manner

Knowledge, skills and abilities desired

• MS Excel
• Intapp Flow
• iManage 10/FileSite
• Chrome River
• PDF conversions and manipulations

Education and experience

• High school diploma or equivalent required
• 3-5 years of experience in similar field required. Previous law firm experience preferred

Example 3

Responsibilities

• Update schedule with client interactions
• Provide support for several attorneys
• Transfer legal correspondence to clients
• Handle assigned files and deliver legal services under attorney supervision
• Conduct administrative tasks as necessary
• Maintain and improve calendars and billing sheets
• Strong communication skills are essential to communicate with clients in an effective and efficient manner
• Utilize comprehensive knowledge of legal procedures
• Provide assistance to attorneys in the effective and efficient resolution of files

Requirements

• Excellent communication and organizational skills
• Knowledgeable in local jurisdictional and federal court rules and procedures
• Able to manage time well
• Possessing an understanding of word processing and spreadsheets is desired
• Knowledgeable about and experienced with legal correspondence and court filing procedures is a plus
• Proficiency in database management
• Practical knowledge of travel arrangements
• Well-founded grasp of conference room setup and cleanup
• General familiarity with travel arrangements
• Command of Draft Pleadings
• Comprehensive knowledge of Draft Legal Documents
• Foundational knowledge in Schedule Appointments
• Proficiency in Draft Letters
• Proven knowledge of billing software for attorneys
• Schedule Depositions experience
• 3+ years of prior relevant experience

Sample Interview Questions

• It is key as a legal secretary that you be organized. On a scale from 1 through 10 how do you rate yourself?
• How do you decide which tasks to prioritize?
• Do you have the ability to multitask?
• How do you handle situations when a client is difficult?
• What do you do to ensure your work is accurate?
• What steps do you take to make sure you are protecting your client’s confidentiality?
• What do you do when you have multiple deadlines on the same day?
• Has there ever been a time when you had technical difficulties at an inconvenient time? How did you handle that situation?
• What’s your experience with subpoenas? 
• What form of communication do you prefer: email, phone, or in person? Why?
• What experience do you have working with attorneys and judges?
• What is your time management like?
• What area of law interests you the most?

Legal services :: Job description of the secretary

Job description of the secretary

I APPROVE
General director
Surname I. O. ________________
“_______”______ ____

1. General provisions

1.1. The secretary belongs to the category of technical performers.
1.2. The secretary is appointed to the position and dismissed from it by order of the general director of the company.
1.3. The secretary reports directly to the general director / head of the structural division of the company.
1.4. During the absence of the secretary, his rights and duties are transferred to another official, which is announced in the order for the organization.
1.5. A person who meets the following requirements is appointed to the position of secretary: education – higher, incomplete higher or secondary specialized, experience of similar work from six months, knowledge of office equipment (fax, copier, scanner, printer), Microsoft Office programs (Word, Excel).
1.6. The Secretary is guided in his activities by:
– legislative acts of the Russian Federation;
– the Charter of the company, the Internal Labor Regulations, other regulatory acts of the company;
– orders and instructions of the management;
– this job description.

2. Official duties of the Secretary

The Secretary performs the following duties:
2.1. Carries out work on the organizational and technical support of the administrative and administrative activities of the head.
2.2. Accepts incoming correspondence for consideration by the head, transfers it in accordance with the decision made to structural divisions or a specific contractor for use in the process of work or preparation of answers.
2.3. Accepts documents and personal statements for the signature of the head.
2.4. Answers telephone calls, records and transmits official information to the head, organizes telephone conversations of the head.
2.5. On behalf of the head, he draws up letters, requests, and other documents.
2.6. Carries out work on the preparation of meetings and meetings held by the head (collecting the necessary materials, notifying participants of the time and place of the meeting, agenda, their registration), maintains and draws up minutes of meetings and meetings.
2.7. Carries out control over the execution by the employees of the enterprise of issued orders and orders, as well as compliance with the deadlines for the implementation of instructions and instructions of the head taken under control.
2.8. Provides the workplace of the head with the necessary means of organizational technology, stationery, creates conditions conducive to the effective work of the head.
2.9. Organizes the reception of visitors, contributes to the prompt consideration of requests and proposals of employees.
2.10. Forms cases in accordance with the approved nomenclature, ensures their safety and submits them to the archive in due time.
2.11. Organizes business trips of the head: orders air and railway tickets, books hotels.
2.12. Performs individual official assignments of his immediate supervisor.

3. Rights of the secretary

The secretary has the right to:
3.1. Receive information, including confidential information, to the extent necessary to solve the assigned tasks.
3.2. Provide management with suggestions for improving their work and the work of the company.
3.3. Request personally or on behalf of the head from the divisions of the enterprise and other specialists information and documents necessary for the performance of his duties.
3.4. Require management to create normal conditions for the performance of official duties and the safety of all documents resulting from the activities of the company.
3.5. Make decisions within your competence.

4. Responsibilities of the Secretary

The Secretary is responsible for:
4.1. For non-performance and / or untimely, negligent performance of their duties.
4.2. For non-compliance with current instructions, orders and orders for the preservation of trade secrets and confidential information.
4.3. For violation of the internal labor regulations, labor discipline, safety and fire safety rules.

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Lawyer of the legal department

assets/images/Job description of a lawyer in the legal departmentzip

You can download the job description of a lawyer of the legal department for free . Job responsibilities lawyer of the legal department

I approve

_____________________________ (Name, initials)

(name of organization, its

organizational and legal form) (Director; another person authorized

to approve the job description)

00.00.20 1_y.

m.p.

JOB INSTRUCTION

LAWYER LEGAL DEPARTMENT

——————————- ——————————

(name of institution)

00.00.201_ No. 00

1. General provisions

1.1. This job description defines the rights, duties and responsibilities and lawyer Legal Department _____________________ (hereinafter referred to as the “company”). Name of the institution

1.2. A person with a higher legal education is accepted for the position of a lawyer.

1.3. A lawyer is a full-time employee, appointed to a position and dismissed from it on the recommendation of the head of the legal department.

1.4. A lawyer must know:

– legislative acts that regulate the financial and economic activities of an enterprise;

– regulatory and methodological materials on legal activities;

– normative legal documents;

– labor, civil, administrative and financial law;

– tax legislation;

– rules for keeping records and drawing up reports on the economic and financial activities of an enterprise;

– rules for concluding and formalizing business contracts;

– basics of labor organization and economics;

– means of computer technology, communications and communications;

– norms and rules of labor protection.

2. Responsibilities

A lawyer must:

2.1.Prepare substantiated responses when rejecting third party claims.

2.2. Participate in the development and implementation of measures to strengthen contractual, labor and financial discipline, as well as to ensure the safety of the company’s property.

2.3. Develop or participate in the development of legal documents.

2.4. Provide legal assistance to structural units in the preparation and execution of various legal documents.

2.5. To study, analyze and summarize the results of the consideration of claims, arbitration and court cases, the practice of concluding and executing economic contracts in order to develop proposals for eliminating the identified shortcomings, as well as improving the economic and financial activities of the enterprise.

2.6. Prepare materials on bringing employees to material and disciplinary liability.

2.7. Participate in the work on the conclusion of business contracts, their legal examination, in consideration of issues of accounts payable and receivable.

2.8. Monitor the timeliness of submission by structural units of calculations, certificates, explanations and other materials for the preparation of responses to claims, statements, reviews, statements of claim, petitions, letters, etc.

2.9. Together with other divisions of the enterprise, prepare proposals for changing existing or cancellation of orders and other internal regulatory documents that have become invalid.

2.10. Inform employees of the enterprise about the current legislation and changes in it.

2.11. To acquaint officials of the enterprise with regulatory legal acts that relate to their activities.

2.12. Provide employees with advice on organizational, legal and other legal issues.

2.13. Prepare opinions, assist in the preparation of documents and acts of a property-legal nature.

2.14. To carry out the preparation of opinions on legal issues that arise in the activities of the enterprise.

3. Rights

A lawyer has the right to:

3.1. Involve specialists from structural divisions to perform their functions, execute orders and instructions with the consent of the heads of the relevant structural divisions.

3.2. Require management and employees of structural subdivisions of the enterprise to submit documents that are necessary for work, provided that the received original documents are kept safe and returned in a timely manner, within the time period established by the head of the relevant structural subdivision of the enterprise.

4. Responsibility

The lawyer is responsible:

4.1. For legal violations committed in the course of carrying out their activities within certain criminal, administrative and civil legislation of Ukraine.

4.