Follow up sample email after interview: Follow-Up Email after an Interview: 10 Samples & Templates

Follow-Up Email after an Interview: 10 Samples & Templates

You’ve just finished a job interview for your dream position and now here you are, listening to crickets. And guess what? So is the interviewer.

They’d love to give you a shot, but you just didn’t seem too interested. And so they move on to the next candidate. Because you never followed up. Thankfully, this is just a hypothetical scenario. Because you will follow up after the interview, and it will make the employer want to hire you.

This guide will show you:

• How to write a follow-up email after an interview better than 9 out of 10 others.
• What to write in your interview follow-up email depending on the scenario (first interview, second interview, phone interview, or after no response).
• Sample follow-up emails you can copy, adjust, and use today to make hiring you a no-brainer.

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Still waiting for that interview call-in? Maybe it’s the right time to follow up on your resume and cover letter.

Find out how to follow up with a recruiter from our comprehensive guide: Following Up on a Job Application: How-To Guide & Examples

Let’s get started then.

Here’s how write a follow-up email after an interview in 4 different scenarios:

1

Follow-Up Email Right after the Interview

First of all, it’s a matter of good manners.

More importantly, though, it’s what hiring managers want:

This report shows that 91% of employers like to receive follow-up thank you notes. And yet, according to another study—57% of candidates don’t send them.

Easy math, isn’t it? Following up on your interview with a thank you email gets you ahead of more than half of the competition.

When to follow up after an interview?

The sooner the better—the same day as the interview or the next, but definitely no later than 24 hours after the interview.

What’s the best interview follow-up email subject line?

One that’s short and makes it clear what the message is about. Have a look at these examples.

Sample Subject Lines for a Follow-Up Email after an Interview

• Thank you, [Interviewer’s Name]!
• Thanks for your time today!
• Thank you for the opportunity!
• Appreciate your time and advice.
• I enjoyed learning more about [Company Name]. Thank you!

And how to write the message itself? Have a look at this template for a follow-up email right after the interview.

How to follow up after an interview?

1. Open with a formal salutation and address the hiring manager by name.
2. If you interviewed with several people, send a separate follow-up note to every one of them.
3. Express your appreciation and reinforce your interest in the position.
4. In the follow-up, refer to specific company plans that you discussed during the interview.
5. Suggest how your experience and skills can help with their challenges.
6. Say that you’re willing to provide the hiring manager with any additional information if necessary, and confirm when a final decision is to be made.

And here’s an interview follow-up email sample you can adjust and use for your thank you message:

Sample Follow-Up Email After an Interview

Subject line: Pleasure to learn more about [Company Name]

Dear [Hiring Manager’s Name],

Thank you so much for taking the time to talk to me about the position of [the position you’re applying for] with [Company Name] this morning. It was a pleasure to learn more about your [innovative strategy / upcoming challenges / core values / industry insights].

The details you provided me with about the position convinced me that this is a job I would enjoy and one where I could make a valuable contribution with my skills and experience [refer to your specific area of expertise and how it can benefit your employer].

I was also thinking about what you said regarding [specific issue discussed during the interview]. In my last role as [your current or most recent position] I found that [data-backed explanation of how you would tackle the issue in question].

Finally, attached you will find the details of some of my projects we talked about. Please feel free to contact me if you find you need any more information. I look forward to our call next week as discussed.

Thank you once again, [Hiring Manager’s Name].

Best regards,

[Your sign-off]

Out of all the stages of following up after an interview, this one’s the most crucial. That’s why we’ve put together a handy guide that explains how to make the most of it in full detail: Thank You Email After an Interview: How to Write One That Gets You the Job

2

Phone Interview Follow-Up Email: Is It Any Different?

That depends on what sort of a phone interview you had.

A regular phone interview after submitting an application? The rules for a standard interview follow-up email apply.

But—

What if you’ve been screened during a sourcing process? That is—what if it’s the employer that found you, and not the other way around?

If you’re interested—clearly reiterate that. Sourcers often interview multiple people on the same day. Their job is to engage candidates and weed out those that aren’t genuinely keen on the offer. Show them your engagement.

How to write a follow up email after phone interview?

1. Thank them for their time and interest.
2. Emphasize your interest. Be as specific as possible: say what parts of the job excite you and why.
3. Enclose your resume and a cover letter to explain your motivation and outline your key selling points.
4. Keep it short.

Let’s take a look at this sample.

Sample Follow-Up Email After Phone Interview

Subject line: Thank you for the opportunity, [Hiring Manager’s Name]!

Dear [Hiring Manager’s Name],

Thank you for talking with me today. I really appreciated learning more about [Company Name]. It was great to learn that you share my approach to [industry / business]. I particularly liked the way you [specific detail about the company you learned during the interview].

I’m looking forward to meeting with you in person and discussing our cooperation further. Please find attached my resume and cover letter with detailed work experience.

Best,

[Your sign-off]

Pro Tip: Not interested in the job after the interview? Send a thank you follow-up email anyways. Thank them for their time and consideration, explain why the position isn’t a good match for your skills and experience and let them know you’d like to stay in touch if they have suitable openings. Never burn bridges on the job market.

Some time after your initial interview, your phone rings again.

“We’re happy to inform you that you’ve been selected for a second interview…”

Congratulations. But guess what? After the second interview, you need to send a second follow-up email.

3

How to Follow Up after a Second Interview?

The biggest difference between the first and second interview follow-up emails is: the deeper your run in the recruitment process, the more detailed you should be in your messages.

You’ve probably discussed particular plans and challenges or the details of the position. After a second interview, in your follow-up letter, provide information on how you would tackle them.

Pro Tip: Just like with the follow-up email after the first interview: if you interviewed with several people, send separate, personalized notes to each of them.

Here’s another sample.

Follow-Up Email after a Second Interview Example

Subject line: It was a pleasure to talk about [the name of the position] with [Company Name]

Dear [Interviewer’s Name],

Thank you for the opportunity to come and chat for the second time. Now I am even more certain that working with [the team name] would be a dream come true for me.

I started to think about the [project] that we discussed—I have some ideas on how we could make it successful. I describe them briefly in the attached presentation. Please, let me know what you think. I’d be happy to explain the details and hope to get the chance to discuss them with you later.

Thank you again for your time and advice. Looking forward to hearing from you.

Best,

[Your sign-off]

Right.

So you’ve learned how to write a follow-up email after an interview. You crafted your perfect follow-up letter and sent it right after the talk. And then—

Weeks go by. And there’s no call-back.

Don’t lose hope. You might still be very much in the running. And, with another follow-up email, you might become the top seed.

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4

How to Send a Follow-Up Email After No Response?

A follow-up letter after an interview when there’s been no response might feel difficult to write.

All in all, you’re trying to check in asking a seemingly annoying question, “When are you finally going to make up your mind?”

You need to ask about the interview result politely and professionally enough so that you don’t come across as a pest.

Is it a good idea to send one, then?

Yes. But only when done right.

When to send a job interview follow-up email after no response?

Only after the established deadline has passed. Unless—

You got another offer.

In such case, if you’re planning to accept it, let all other companies know.

If, on the other hand, you would rather work with this, not that company, tell them about the competitive offer—if they’re interested in you, it’s very likely they’ll be eager to speed up the decision-making process.

And what to write in your second follow-up email?

Most importantly: not much.

1. Remind them of the passed deadline.
2. State that you’re still interested.
3. Ask if they’d like you to provide any additional information.

Have a look at this sample.

Sample Second Follow-Up Email after Interview

Subject line: Following up on an interview for [the name of the position]

Dear [Hiring Manager’s Name],

I thought I’d check in as, during our last interview, you mentioned that you’d be making the final recruitment decision for the [the name of your position] by [the established deadline].

Please, let me know if you have an update and if there are any additional details I could provide you with to facilitate the hiring process.

Best,

[Your sign-off]

And here’s another example of a follow-up email after a job interview in case you were offered another position.

Sample Second Follow-Up Email—Competitive Job Offer

Subject line: Following up on an interview for [the name of the position]

Dear [Hiring Manager’s Name],

I would like to let you know that I have been offered a position with [Company Name]. My deadline for accepting or rejecting it passes on [the established deadline].

However, I’d be happy to turn down that offer if you decided to choose me as your new [the name of the position]. Please, let me know if you’re likely to reach a hiring decision before the deadline I established with [Company Name].

If you need any additional information from me, please let me know.

Best,

[Your sign-off]

Simple as that.

Now, for the final dilemma you might be facing at this point:

Following up on a job interview—email or phone call?

Let’s look at some data.

This study has shown that 46% of recruiters and hiring managers prefer to be contacted by email. Only two out of five were open to phone calls. If you’re not positive that your hiring manager would be okay with your calling them—stick to the battle-tested follow-up email.

Pro Tip: And what if you don’t get that job? Just get over it, accept your lost opportunity, and move on, right? Wrong. Even if things didn’t work out, use this as a networking opportunity. Connect with the hiring manager on LinkedIn and keep the conversation going: maybe send some articles that might be relevant to them, congratulate on their accomplishments. You never know what connections might prove useful in the future.

Speaking of networking—you might be wondering “what’s in it for me anyways?” Get inspired and learn how to network from Elle Torres: a girl who networked her way into a 6-figure job in her 20s, before finishing her degree, without any prior connections: How to Network Your Way Intro a $100,000 Job: Real-Life Story

And, whatever stage of your job search you’re on right now, make sure you know how to use one of the most powerful tools you’ve got at hand: LinkedIn. How to Use LinkedIn Right in 2022: Expert Tips for Your Profile and Job Search

Plus, a great cover letter that matches your resume will give you an advantage over other candidates. You can write it in our cover letter builder here. Here’s what it may look like:

See more cover letter templates and start writing.

Key Takeaway

Here’s how to write a perfect follow-up email after an interview:

1. Write the first interview follow-up email within 24 hours after the interview.
2. Send a separate, personalized email to everyone you interviewed with.
3. Be specific (especially when following-up on a second interview). Suggest how you can help the company with their challenges.
4. Write a second follow-up email to ask for an update If you get no response after the established deadline.
5. Follow-up even sooner if you’ve received another offer, whether or not you’re planning to accept it.
6. Stay in touch with the company—even if you don’t get the job. Nowadays, networking is more important than ever!

So there you have it. All you need to know about following up on a job interview.

Do you have any additional questions on what to say when following up on an interview? Want to learn more about writing a perfect interview follow-up email? Drop me a line in the comments and I’ll get back to you right away. Let’s chat!

Follow-up Email After an Interview: 6 Standout Templates

Many people overlook this important step, but it can make or break your reputation as a job candidate. With your top tips and examples on how to write a follow-up email after an interview, you’re sure to be putting your best foot forward.

When to follow up after an interview

Following up with hiring managers the same day of the interview is an excellent way to show interest and professionalism. Job candidates should send a follow-up email within 24 hours of the interview thanking the interviewers.

Studies show that 91% of employers like to receive follow-up thank you notes but 57% of candidates don’t send them. Candidates should do this over email as opposed to a phone call, as 46% of recruiters and hiring managers prefer to be contacted via email. If you get no response after a week from the interview, you can follow up with another email.

Table of Contents

To help you build out your follow-up email, the following steps include the essential components you will want to include in your email to the interviewers.

1. Open with a formal greeting and include the hiring manager’s name

• Ex: Dear [hiring manager’s name],

2. Express your gratitude and reiterate your interest in the position

• Ex: Thank you for taking the time to speak with me about the [position name] role at [company name].

3. Suggest how you will be an asset to the company with your skills and how you will help the company achieve its goals

• Ex: After learning more about the role, I am positive that my skill set and experience would be valuable in helping [company name] achieve [company goal].

4. Mention that you are willing to provide additional information

• Ex: If you require any additional documentation of my credentials, please do not hesitate to reach out.

5. Include an email signature that shows your professionalism

• Ex: Thank you for your time and consideration,

Follow-up email subject line

Your subject line is just as important as the email itself. Kyle MacDonald, Director of Operations at Force by Mojio, says, “The first thing you want to do is make the subject line very clear: include both your name and an indication that it’s an interview follow-up — this allows the employer to know who the email is from and what it contains.”

Recruiters and hiring managers receive a multitude of emails on a daily basis, so a straightforward and simple subject line will catch their attention and give them the information they need. Below are ten example subject lines you can use when sending your follow-up emails.

• Thank you for your time today
• [Job position] interview on [date]
• Great speaking with you today
• Follow-up regarding [job position]
• Thank you for your time, [interviewer name]
• [Job position] interview
• [Job position] interview follow-up for [candidate name] on [date]
• Following up regarding job interview
• Interview status follow-up

Whether you’re sending the first follow-up email after the interview or you’re simply hoping to keep in touch, check out the following templates to inspire your next follow-up email.

First follow-up email after interview

Subject line: Thank you for your time, [interviewer name]

Hi [name],

Thank you so much for taking the time to speak with me about the [job position] role at [company name]. It was a pleasure meeting you [date/today/yesterday] and learning about your background and experience.

I especially enjoyed discussing [topic discussed in interview] and wanted to highlight my experience in [topic] in my previous role at [company name].

After learning more about the role, I am positive that my skill set and experience would be valuable in helping [company name] achieve [company goal].

If you require any additional documentation of my credentials, please do not hesitate to reach out.

Looking forward to hearing from you,

[Your name]

[Email address]

[Phone number]

Follow-up email checking interview status

Subject line: [Job title + position] Follow-up

Hi [name],

I hope this message finds you well! I am checking in on the [job position] role.

It was an absolute pleasure to meet you and the team at [company name].

With the information provided about the position, I am positive that I would excel in the role and make a valuable contribution to [company name].

Should you move forward with my candidacy for the role, please let me know.

Kind regards,

[Your name]

[Email address]

[Phone number]

Follow-up email after a phone interview

Subject line: Thanks for your time, [name]!

Dear [name],

Thank you for speaking with me today. I appreciated the opportunity to learn more about [company name]. I was happy to hear that you share my background in [industry] and look forward to discussing the [job title] role with you in more detail!

Please find my resume and cover letter attached to this email and if you require any additional documents, please don’t hesitate to reach out.

Sincerely,

[Your name]

[Email address]

[Phone number]

Follow-up email after a second interview

Subject line: [Job position] interview on [date]: Great speaking with you today

Dear [name],

Thank you once again for the opportunity to chat regarding the [job title] position at [company name]. This further solidified my interest in the role and I would be honored to be considered for the position.

I thoroughly enjoyed discussing [project or topic] during our time and I wanted to send along some projects I’ve worked on that mirror [company name]’s efforts in [industry]. Please let me know what you think and I hope to talk with you soon about what I can contribute to [company name].

Thanks again for your time and I look forward to hearing from you,

[Your name]

[Email address]

[Phone number]

Follow-up email after receiving another offer

Subject line: Following up regarding [job title] interview on [date]

Dear [name],

I hope you’re doing well. I’m writing to notify you of a competing job offer with a decision deadline of [date].

I would be delighted to accept an offer from [company name] as a [job title] instead of the current offer, so please let me know if you are able to reach a hiring decision before the above date.

If there is any additional information you need, please let me know!

Sincerely,

[Your name]

[Email address]

[Phone number]

Follow-up email to keep in touch

Subject line: Let’s keep in touch, [interviewer name]

Hi [name],

Hope you are doing well! I wanted to reach out and thank you once again for your time and consideration for the [job position] role at [company name].

I thoroughly enjoyed our conversation and the opportunity to learn about your career path. I would appreciate the opportunity to keep in touch and learn how you have developed and applied your [industry] expertise.

Please let me know if you have some time in the next few weeks to chat!

Thanks again,

[Your name]

[Email address]

[Phone number]

No matter what stage of the job interview process you are in, certain practices should be done for each follow-up email you send.

For a follow-up email that shows your communication skills and professionalism, we included these top tips to implement as you type up your message.

1. Say anything you may have not mentioned in the interview. If there is anything you forgot to mention in the interview, like a relevant project you worked on, your follow-up email is the right place to include it.

2. Keep your follow-up email as brief as possible. “I would encourage job applicants to be concise and direct in their correspondence with recruiters,” says professional recruiter and PeopleFinderFree co-founder Eden Cheng. “This ensures that your exchange remains targeted and productive.”

3. Show respect and gratitude for their time. Hiring managers interview several candidates each day, so thanking them for their time and showing respect through all digital communication is paramount.

4. Follow up within 24 hours of the first interview. The first follow-up email should be sent within 24 hours of the initial interview. After four to seven business days, you can send another follow-up email if you haven’t heard back about the job yet.

5. Have a positive tone and attitude. It’s important to note that your language should still be warm and inviting. “Don’t be blunt about it by making it seem like you are demanding something from them,” Cheng says. “We often receive so many ‘empty’ messages from people always wanting something, so if you want to stand out, the best way to go about it is to be considerate.”

6. Proofread your email before sending. As with any digital correspondence, make sure to proofread all emails to interviewers as you’re still making your first impression. Showing employers your professionalism begins in the earliest stages.

7. Include your name, the position you interviewed for, and the date or time of the interview. Recruiters get many emails on a daily basis, so reminding them of who you are can set you apart from the rest. Managing partner at Summit Search Group Matt Erhard advises candidates to remind interviewers who you are. “They’ve probably interviewed a lot of people in the last day or two, so make sure you include your name, the position you interviewed for, and the date or time of the interview,” Erhard says. “Then follow it up by thanking them for their time and saying how much you enjoyed interviewing with them. ”

Why should you follow up after an interview?

Following up shows employers that you are a good communicator through each stage in the hiring process. It also shows that you are excited about the position and grateful for the opportunity. It can even increase your chances of getting a second interview or receiving an offer. Soft skills like communication, active listening, and showing respect are skills that employers look for and also make you a memorable job candidate.

FAQs

How soon after the interview should you send a thank you follow-up email?

Candidates should send a follow-up thank you email to their hiring manager or interviewer within 24 hours of the initial interview —but not too soon after the interview, because this may make employers think that you’re just checking an item off your to-do list.

Should you send thank you emails to each of the interviewers?

Yes! You should email each interviewer personally with a unique message to show your professionalism and individual connection with that interviewer.

What happens if the interviewer doesn’t respond to your thank you email?

Jobseekers can send another follow-up email a week after the initial interview.

Wrapping up: the impact of following up

Sending a follow-up email can greatly influence your likelihood of getting the job you want. The first email should serve as a thank you to the interviewers for their time and a reiteration of your interest in the role. If you don’t receive a response, don’t fret: You can send another email four to seven business days after the initial interview to reiterate your interest in the position. Regardless of whether or not you receive an offer, you’re putting your best foot forward and building a network that will aid you throughout your career. To find your next move, check out all the open positions on AngelList.

Best Job Interview Thank You Letter Sample (4 Examples)

If you are looking for how to write a professional thank you letter or post job interview note, you have come to the right place.

I’m going to tell you exactly what to do (and what NOT to do) when I thank the employer, based on my experience as a recruiter. And I will give you many examples of thank you letters that you can use for inspiration too!

Because the truth is that sending a follow-up message to thank the interviewer is a great idea, but if you don’t send the right type of message, it could do more harm than good. So what you say matters!

Let’s get started…

Do you need to send a thank you letter after your interview?

It is recommended that you send a thank you note by email after each interview you attend. This will show the employer that you value their time and, just as importantly, that you are still interested in the position. After the interview, the employer isn’t sure if you still want the job (just like you’re not sure the interview went well and they want to hire you).

So it’s important to write a thank you message and confirm your interest in the position and tell them what you want to hear about the next steps. If you don’t say it, they won’t know!

How to Write a Thank You Letter / Interview Note

1. Begin with a professional or formal greeting (such as “Hi Susan” or “Dear Susan”).
2. Thank the interviewer and tell him that you appreciate the time spent on the interview.
3. Mention something specific that you talked to them about during the interview that you enjoyed learning about, so they know the interview was written specifically for them.
4. Confirm your interest in the position and tell the reader that you are looking forward to learning about the next steps in the hiring process.
5. Tell the interviewer that they are free to contact you if they need more information or have further questions in the meantime.
6. Optional: include something to show you are confident you can do the role well and explain why
7. If you’ve interviewed several people in one day and want to thank them all, send each individual thank you letter for a more personal touch.

Please note that step #6 does not have to be 100% included in the thank you letter or thank you letter after the interview, but it can be added.

You will see these steps in the thank you/interview letter examples below, so don’t worry if you still don’t know what to write!

As a final piece of advice, before we continue, I recommend that you ask each person to show their business card after the face-to-face interview so that you save their email address and name!

If you went for a video or phone interview, you can ask for their contact details at the end of the call. Just explain that this is for the purpose of tracking and sending a thank you message.

Top 4 Sample Thank You Letters After an Interview

Below are four good sample thank you letters. They can also be sent as typed or handwritten notes if you prefer.

Later in the article, I will talk about the pros and cons of sending this letter via email rather than a handwritten thank you letter/note. So, if you are not sure what to send, be sure to read to the end.

For now, just know that you can use these sample thank you letters in both cases.

Sample Interview Thank You Letter/Note #1:

Hello ,

Thank you for taking the time to interview me . I enjoyed our conversation about the and it was great to hear about the position in general.

This sounds like a great opportunity and a role that I could excel and excel in. I look forward to any news you can share and feel free to contact me if you have any questions or concerns.

Best regards,

This is a short everyday email that is best suited for modern industries such as technology, e-commerce, digital marketing, etc.

This type of short message is also the perfect thank you email for a recruiter or HR employee after a phone interview or other first round interview. At this point, you don’t need to forward many details in the thank you note; you just want to thank and confirm your interest.

And today’s companies don’t want to see a formal ten-paragraph thank you letter that takes ten minutes to read. In fact, it may cause them to hire you less because they will question whether you are a good fit for their company’s culture. That’s why I recommend keeping your message short and sincere, as in the example above.

Even if this is a second or third round interview, this type of very short and concise thank you letter can still be effective. Here is an example of the type of message I would personally send if I was currently looking for a job:

Example of an Interview Thank You Letter #2:

Hi Daniel,

Thank you for your time yesterday. I enjoyed the interview and it was interesting to hear about how the team is expanding and the new types of clients you are trying to attract.

I’m confident that I can take what I’ve learned from , step into your position and be successful, so I’d love to hear your feedback when you get the chance.

Feel free to contact me in the meantime if you have any questions or concerns.

Sincerely,
Byron Clark

However, if you work in a more traditional or formal industry, or want to send a thank you note by mail rather than email, one of the following two examples of thank you letters might work better.

Sample Thank You Letter / Interview Letter #3:

Hello ,

Thank you for taking the time to talk to me about the position at . It was a pleasure talking to you and I enjoyed learning more about this opportunity.

The information you shared about seemed particularly interesting.

I am confident that my skills will enable me to succeed in this position and I would be happy to take this position.

I look forward to hearing from you about the next steps, and please feel free to contact me if you need more information in the meantime.

Thanks again.

Best regards,

This example above is a bit longer and more formal. You can send this as a handwritten thank you letter after the interview or via email.

Note that at the end of the third paragraph, you can also add details about WHY you are sure you will succeed in this role. This will make your thank you letter more persuasive to hiring managers .

Try to remind them of something you shared during the interview, such as past experiences or skills you have, that will prove to them that you can come in and succeed in their role.

Sample Thank You Letter / Letter #4 Interview:

Dear ,

Thank you for taking the time to meet with me >. I am very excited about the opportunity to work for .

The role sounds exciting and I am confident that I will excel in this position due to my previous experience in .

I look forward to feedback as soon as you have any updates and would like to continue discussing the possibility with you at this stage.

Please do not hesitate to contact me if you need any further information. Thanks again, .

Best regards,

This is the most formal of the three thank-you notes we reviewed.

Even the greeting is formal… “Dear” instead of “Hi”.

Of course you can customize the tone/greeting in any of these thank you letter examples.

You can also take parts from each example and combine them or add more customization.

So if you like one of them but feel it’s not formal enough, you can make changes. However, in most modern industries, you have to be careful not to sound too harsh/formal. Your note should sound sincere.

What would you say if you stood there and thanked them in person? Writing a thank you note is no different! Most people spell differently than they speak, and this is usually a mistake when applying for a job because you end up speaking in a very timid and unnatural way.

Thank you letter length: how long should your message be?

Some of the patterns above are more formal, while others are more casual. However, you will notice that they are all relatively short. In my experience as a recruiter, it’s best to write a short thank you letter after the interview. On average, I recommend between 85 and 150 words.

And this is true whether you’re writing a thank you note after a phone interview, a Zoom/video interview, or a second/third in-person interview.

This is also true when you write to thank a recruiter, HR, hiring manager, or anyone else who spent time interviewing you!

Your message can be up to 200 words if you are very advanced in the hiring process and have spent several hours interviewing people from the company, but I will still strive to be short and concise rather than submitting a full page.

Use common sense, however. You know your industry and potential employer, so consider what message they would appreciate. The advice above is simply what works best on average for the most people.

How soon to send a thank you letter after the interview

Try to send a thank you letter after the interview the day after the interview, between 12:00 pm and 3:00 pm. If your interview was on a Friday, send an email that same day in the evening instead of waiting all day. (This is necessary to avoid sending e-mail on weekends).

Always make sure that the email is sent within 24 hours of the interview so that your conversation is still fresh in the interviewer’s memory.

If you choose to mail the thank you letter, you should still send it within one or two business days of your interview. They won’t get it right away because the thank you letter needs to be delivered, but it’s best to send it shortly after the interview so the employer gets your letter relatively quickly.

The Crucial Step: Add Personality to Your Interview with Thank You Letters

Whenever you send a thank you letter or post-interview email, be sure to mention the specific topic you discussed with the interviewer and why you enjoyed discussing it with them.

This is the best way to immediately show them that your post-interview thank-you letter is written specifically for them, and not a quick cut from a generic template.

Customization is the key to success! Even the best thank you letter templates or examples won’t take much effort (and will NOT impress the interviewer) unless you customize them and show that you actually wrote it for of them .

So what are the things you can mention? Here are some ideas…

First, you can mention something interesting you learned about the job or company from them. What caught your attention and seemed exciting about this position? If something sounds good in this role, say so!

Or you can refer to one or two of their interview questions and answer them. For example, if the interviewer asked an interesting question that you enjoyed talking about, you could say:

“I really enjoyed your question about ___ and the discussion it led to. It was also great to know how company XYZ does ___.”

Or you can mention something personal that they discussed with you! Maybe the interviewer told you that they will be watching their son at a big basketball tournament that evening.

You could say:

“By the way, I hope your son’s team did well at the basketball tournament. How did everything turn out? »

As another example, you may have mentioned that you love coffee and the interviewer said, “Oh, then you MUST try Corner House Coffee around the corner. The best coffee in town.

You could write:

“By the way, I tried the Corner House Coffee latte on my way home, and you were absolutely right. It was the best coffee I’ve had in a long time. ”

The bottom line is that the more you customize your email after the interview, the more hiring managers will appreciate it. You’ll notice that there’s room for customization in each of the sample emails above, and here’s why.

Is it best to send a thank you note or note/letter?

I am often asked, “How do you feel about sending a thank you letter compared to sending a thank you letter after an interview?”

For most people, I recommend email. There are three reasons for this:

1. You can be sure that it will be delivered at the time you need
2. It’s easier and takes less time
3. It’s more modern and easier for the company

However, in certain cases, you can mail a thank-you note after the interview.

A paper note/letter of thanks may be better if you work in a very traditional field (eg wedding planning). Or if you’re interviewing for a very senior position (like CFO, Head of Operations, etc. ).

But for most applicants, I recommend sending a letter of thanks.

Another option that is worth to consider: you can write a personalized thank you card and then digitally send a picture of it in a LinkedIn message or email. This is a good way to stand out and give a digital message a more personal touch.

Align ALL before sending

Email templates are only as good as you try to fill and subtract them.

Consider every detail and make sure it really fits your situation. Otherwise, sending this thank you note will do more harm than good.

Example. The third sample email, earlier in this article, says, “Thank you for taking the time to meet with me.”

If you had a phone interview, you should say, “Thank you for taking the time to talk to me on the phone.”

Correct?

Otherwise it will sound a little weird and they might suspect that you just cut and pasted from a template. Shit!

So be careful, take your time with these sample letters and make sure every word makes sense.

Mistakes to avoid when sending interview thank you letters

Now you know the basics of how to send a big thank you email after your interview. But let’s look at a few mistakes to avoid.

Some of these will be revised if you read all of the above, but I want to make sure you’re not doing anything that could cost you your job!

First error: waiting too long for sending. Do you really want to send it within 24 hours of the interview.

Next, never copy and paste the same email to send to multiple people. They will compare and it looks sloppy/lazy. This greatly reduces the impact of your thank you letter.

Never list more than one person in the “To” field in an email. You must send one email to one recipient at a time.

Otherwise it looks lazy/hurried.

And another big mistake: you think you don’t need to send a thank you letter to an interview because the person you met was not a formal hiring manager.

I would recommend sending it in every time you have had a personal interview with someone. (Or even a video interview.)

Everyone’s opinion matters, and the hiring manager can ask everyone what they think of you. Don’t choose who “deserves” a thank you note. Send it to everyone you meet face to face and don’t risk it!

Another small mistake: not asking for business cards after meeting each person during the interview day.

Getting business cards from every person you meet during your interview is the easiest way to keep track of names and email addresses so you can thank them by email later.

So get into the habit of asking for it after every conversation!

Interview Thank You Letter Subject

Use any of the following subject lines when sending a professional thank you letter to a recruiter, hiring manager, or other company representative.

• Thank you for your time
• Thank you for your time
• Thank you for your time
• Continuing our conversation
• Continued (and a quick thank you!)
• Thank you for meeting me!
• I liked our meeting

If you follow the advice above, you’ll have a great thank you letter that will help you stand out and get the job!

Best Sample Thank You Letter After Interview Update 2022 : Current School News

Filed in Teaching
by TMLT Editions
on January 27, 2022

– Best Sample Thank You Letter –

After an interview, whether by phone, video chat or in person, you should always send the interviewer a thank you note. Yes, it is very important, but not necessary. I’ll tell you why this score is important. Keep reading!

Best Thank You Letter Sample 2022

Why Writing a Thank You Letter is So Important

When you write a Thank You Note after an interview, you have another opportunity to influence your potential employer’s decision.

If you write a thank you letter, you can your interest and qualifications for the position.

While you can send a thank you note to your interviewer , it is best to send an email within 24 hours of the interview .

When you e-mail , you can contact the hiring team much faster and influence their decision before they complete the hiring process.

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900 thanks

1. Create a clear subject line

No puns, no jokes, straight to the point. It’s the only way to make sure you’re grateful e-mail opens.

Sample Thank You Letters:

• Thank you, [Interviewer’s name]!

• Thank you for your time and advice

• Thank you for yesterday’s interview

• I enjoyed learning more about [Company Name]

• Thank you!

2. Begin with a personal greeting

• Address the hiring manager directly by name.

• If you have interviewed more than one person, send each of them a personal thank you note.

3. Express your gratitude

• Since this is a “thank you letter” that opens with “thank you!”

• Be sincere and sincere when expressing gratitude or appreciation.

• Show that you care about the time the interviewers spent with you by describing your position in detail.

4. Confirm that you are interested in the job.

• During the interview, your prospective employer wants to make sure you are a good fit for the company. But…

• They also want to know that you really want to join. Don’t forget to mention this in thanks e-mail .

• If the interview made you realize that this job is not for you, make it clear in your thank you letter.

• The hiring manager will appreciate your honesty and you will save them time.

5. State something specific that you discussed during the interview and make an offer.

• Identify what interests you most about this position and explain why.

• This way you will make your email after the interview more personalized.

• Share your skills and experience and show how you are going to use them to help your future employer get what they want.

6. Remind them of the due date.

How to end a thank you note after an interview?

Golden Rule: Be concise and polite. A paragraph similar to the following would work: