Employment email: How to Write an Eye-Catching Job Application Email

Опубликовано: July 16, 2023 в 4:33 am

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How to Write an Eye-Catching Job Application Email

There are a variety of ways to apply for a job. While many companies now rely on an applicant tracking system or ATS, others may require that you apply via email. In this article, we’ll go over what you need to apply for a job via email, how to write a standout email, and other tips you can use when applying for jobs in this manner.  

There may be times when a company requires that you submit your job application via email, rather than through a job portal like an ATS. When that happens, they will typically outline how to do so in the job description, noting what materials you should send, the email address you should use, and even potentially what you should note in the subject line. 

What you need to apply to a job via email 

When you apply using email, you will have three major requirements: a clear subject line; the email body in which you explain who you are, your qualifications, and your interest in the role; and attachments.  

There are two options when it comes to the body of your email: 

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What attachments should you include in a job application email? 

It’s important to review the job description and take note of requested attachments and any formatting specifications, such as whether you should submit your materials as PDFs or another file extension. 

Typical email job application attachments: 

  • Resume

  • Cover letter 

  • Portfolio samples 

A job application email differs from a job application follow-up email in which a candidate reaches out via email to a recruiter or hiring manager after first applying for a job elsewhere, usually via an ATS.

As you would with any other job application, take time to review the job description, identifying the experience and skills you have that align directly with the role. These details will inform your email body (cover letter) and will also convey the research you’ve done about the role and company. 

Once you have all the relevant information, it’s time to begin crafting your email. 

1. Write a clear subject line. 

The subject line of your email needs to state your reason for writing. A job description may specify what you should include. If not, craft a clear subject line that states your reason for writing and your name. For example, “Application: Position Title, Your Name” or “Application for Position Title: Your name.”   

2. Include a salutation.

Review the job description to see whether the company wants you to address your email to a specific employee or hiring manager. If not, you may determine who the hiring manager is by researching their title on the company’s LinkedIn page. If that information is not available, keep your salutation generic with a simple “To Whom It May Concern” or “Dear [Department] Hiring Team.” Learn more about how to address a cover letter.   

3. Introduce yourself in the first sentence.

 

Get direct in your first sentence and treat it like a resume objective. State who you are, the amount of experience you have or what you’re currently doing, and that you’re writing to apply for the role. If someone referred you, mention it. 

4. Turn your cover letter into the body of your email. 

The body of your email can either be your full cover letter (if you choose not to attach it) or an abbreviated version of your cover letter (if you choose to attach it). As with a standard cover letter, you’ll want to discuss your experience, your unique fit for the role, and any accomplishments that speak to your larger impact.  

5. Close with details.

As you conclude your email cover letter, reiterate what you want and why you’re interested in this role at this particular company. State the documents you’ve attached and your availability for next steps.  

6. Sign your email. 

Sign your email with your contact information, including your full name, phone number, and email. If you have a website, include the address. 

7. Attach your materials. 

Make sure to attach all required materials, such as your resume, in the appropriate format. 

8. Proofread before you hit “send.” 

Review your email for any typos or grammatical mistakes. As with a formal cover letter, you want to make sure your email is error-free so a recruiter or hiring manager can see your attention to detail.  

Learn more: How to Use Resume Sections to Shape Your Professional Story

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Below, you’ll find two sample job application emails, one from a recent graduate with little experience and another from a mid-career applicant seeking to advance.

Recent graduate 

[Subject line] Application: Junior graphic designer, Kenan Sampson

Dear Creative Hiring Team: 

My name is Kenan Sampson, and I’m writing to apply for the junior graphic designer role on your team at X. I recently graduated with my BFA in graphic design. 

I’ve been especially impressed with X’s B-corp status and its mission to connect volunteers with meaningful and impactful experiences. During my time at XYZ University, I volunteered with a local composting group while completing two separate internships, one at the creative agency ABC Designs and the other at A to Z Corporation. 

During my internships I: 

  • Designed original assets, including logos, landing pages, and templates

  • Retouched work to meet each client’s specifications 

  • Met with clients as part of the graphic design team to receive and implement feedback 

I appreciate the challenge of bringing an idea to life through visual web-based mediums, and I’m interested in applying my experience to your company’s needs. I’m an organized team player with strong attention to detail, traits that will serve me well at X. 

I’ve attached my resume and two samples of work I completed as part of my internships. I’m available to discuss my experience and skills at your convenience. 

Sincerely, 

Kenan Sampson

[email protected]

555-555-5555 

Career advancer 

[Clear subject line] Senior copywriter application: Samantha Dent

Dear Mr. Morley: 

I’m writing to apply for the senior copywriter role at X. My name is Samantha Dent and I have over six years of experience strategizing, creating, and revising compelling copy for an array of e-commerce brands, such as X, Y, and Z. 

Most recently, I’ve been working as a copywriter at ABC, a company dedicated to servicing small businesses in the e-commerce space. I handle copy needs for six different clients, ranging from plant delivery services to cookware. I regularly develop distinctive value-driven language for each digital campaign that drives action, and my clients see results thanks to those efforts. For instance, X experienced a 3% increase in sales and a 12% increase in engagement across their social media platforms after our most recent end-of-the-year campaign. 

I’ve appreciated my time at ABC, but I’m eager to continue growing in my career. I’m now interested in finding a senior copywriter role at a company that prioritizes empathetic, values-first copy. I believe that opportunity is at X, where I can more impactfully manage campaigns and contribute to the team’s strategy and leadership. 

I’ve attached my resume, a more in-depth cover letter, and writing samples. I look forward to discussing this role in more detail. 

Sincerely, 

Samantha Dent 

555-555-5555

[email protected]

sdent.website 

Taking online courses, like University of Colorado Boulder’s Business Writing course, can be a great way to improve your writing skills and get further in your job search. Get access to this and more than 7,000 other courses, guided projects, specializations, and professional certificates with Coursera Plus.   

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Job application email — 6 examples and template

So, you’re looking for a job and you know that a critical part of your success will be your email application.

In this guide, we explain the process for writing an effective email for a job application. We don’t stop at the first application but provide examples of several follow-up emails for job applications after no response here.

Follow the advice, and you’ll stand the best chance of getting the job of your dreams (or something to fill the time until that comes along). 

How to write an email for a job application

The average recruiter receives 250 applications for each post and spends no more than 7 seconds scanning your message (about the same time it takes to tie your shoes).

The key to success is standing out. That doesn’t mean trying to be witty or wacky, but being a pro is the same process you must use through all job application follow-up emails.

What you need to apply to a job via email

Let’s clarify what a job email is. It’s not a cover letter or a CV but a mechanism to deliver them.

Some people don’t bother to spend much time on an application email but get your application email wrong, and the recruiter may not even bother to read your resume or open your application letter.

Why? Because if they’re dealing with 250 responses, they’re actively looking for reasoning to exclude applications – so don’t let that be you!

Each recruiter has their own application process, but there are some pretty standard things that you’ll need to include with every application, including:

  • Cover letter
  • CV/Resume
  • Work samples (optional, but a nice extra!)

Here’s a brief explainer if you don’t know what these are.

1. Cover letter

Your cover letter is a formal part of the application process where you introduce yourself, describe your skills, why you want the job, and what value you can add for the business. 

We’re not going to walk you through how to write a cover letter. However, there are some amazing online resources, so start there. 

You can attach your cover letter as a Word document or PDF. It’s essential to use a file that can be downloaded, printed, and shared – so avoid using Google Docs or cloud software.

2. CV (resume)

Your CV is the story of your working life, a snapshot of your skills, and a chance to highlight your achievements. Again, we’re not going to explain how to create a compelling CV, but we recommend using a simple, easy-to-read, and understandable template.

Again, don’t try to be fancy with formats – create a document that can be downloaded, printed, and shared. 

3. Samples of work (optional)

As the experts say, “show, don’t tell.” You can use your application email to showcase your skills and previous results. You can attach a portfolio, photos, or videos or provide a link to your website or social media in your email.

Some tips from us are to introduce examples and explain the impact. Who cares if you designed a great-looking poster? But if that poster boosted sales by 50%, that’s a different matter.

The second piece of advice is only to include a few examples (3 is a great number). Too many appear desperate.

Thirdly, only share work that’s 100% yours. If you worked as part of a team or an organization, make your role clear. Never claim other people’s work as your own.

Finally, be prepared to answer questions on these examples at your interview – including what you did in the process.

Best job application email tips

We’re all about providing information, advice, and terrific tips to help you get ahead of the competition and secure that essential interview.

Here are 7 job application email tips. (Why 7? Because that’s the world’s favorite number, and we couldn’t think of 10.)

1. Send your application email and CV for review

Tip number 1 is the most critical. After proofreading at least twice (or eight times), send your job application email and CV to a friend, colleague, parent, or mentor – or all of them – and ask for feedback, comments, and suggestions.

Your email will give the first impression, so make sure it’s personal, professional, formal, friendly, and favorable.

2.

Make a convincing pitch in the email body

Remember that hiring managers, executives, and founders are busy and will not often open or read your full CV. So you’ll need to convince them in the email body that it’s worth their time to read further.

Think of your email as an advert for you:

  • A persuasive subject line gets the attention (and may result in opened email)
  • A compelling email body makes the recipient want to learn more (and may result in opened CV)
  • Convincing CV makes the recipient want to contact you (and may result in an interview)

The most important thing is to reflect the language in the job spec. The recruiter has been straightforward about what they want and who they’re looking for. Using their language can help to establish that the person to fit the slot is you!

3. Make it easy to contact you

Even though you might have all the necessary contact information in your CV, please include them in the email. This reduces the steps between clicks and contact.

Here are some of the things you should include in every job application email: Use this 

  • full name
  • phone number
  • social media links (LinkedIn and Twitter)
  • portfolio links (optional)
4. Use a professional email address

Sure, the email address you created when you were 12 or first started college was funny then but is it today? Unfortunately, the chances are it isn’t!

Make sure you have an appropriate email address for a job application. Creating a new email address doesn’t cost anything, and setting up alerts on your phone is simple, so why jeopardize your chances with [email protected]?

(Don’t email this, we don’t know who owns it!)

5. Check the name of your resume file name

We’ve touched on the importance of using the correct formats for cover letters and CVs.

When you create your CV, give the file (Word document, PDF, or whatever) a professional name that can also be identified with you.

You never know where it might end up.

Here’s a formal naming convention: “Name – CV – Position,” for example:

  • Arthur Shelby – CV – Binman at Shelby Company Ltd.
6. Use references if you can

Do you know someone who works or used to work at the company? Or do you know someone who knows someone who works or used to work at the company?

Warm connections are always better than cold emailing (even if it’s unfair). As the saying goes, your network is your net worth, so try to leverage it to your advantage.

7. Include social proof

Have you already done similar work for someone else? Show it!

Social proof is powerful and backs up the statements you may have made in your application email, cover letter, and resume.

Social proof also includes social channels. LinkedIn is used worldwide, so don’t be afraid to drop in a link to your profile. It also creates a connection, so even if you don’t get this job, you’ll be the first to know of the latest opportunities.

Job application email format

Job application emails aren’t the time to get creative or buck the trend. However, there’s an accepted format for all job application emails, which we break down below. 

1. Subject line for job application email

What’s a suitable email title for a job application? You could go crazy and say, “I’m perfect for this job!!!” but that would be silly. Instead, the subject line for your job application email should be simple to read and easy to understand.

The traditional (and still best) approach is to state your name and the job you’re applying for (or a combination of that). Here are a few examples:

Your name – Application for (job name) – Reference

Application for (job name) – (your name) – Reference

Applying for a job probably is the best place to get creative, so stick to a simple subject line for your job application emails. 

2. Email greeting for job application

Your email greeting should be polite and professional. Examples of that include:

  • Dear (an oldie, but a goodie!)
  • Hi
  • Hello

If you know the recruiter’s name, then use it. People always love to receive emails addressed to them. One thing to avoid is the phrase “Dear Sir/Madam” or using formal titles such as Mr, Mrs, or Ms. We’ve got a whole world of possibilities, so it’s time we all moved on from traditional (old-fashioned) titles.

3. How to start a job application email

First up, state the purpose of your email. 

  • I am applying for the post of (job name)

Doing this means the person understands what the message is about – which will save them time. Also, in many cases, the person receiving the email won’t be the recruiter, so they can file it away and share it with the person (or persons) who need to see it. 

After that, you’ll need to explain what you’ve included with the email (your resume, cover letter, and examples). It’s always worth providing at least a few positive sentences on the opportunity. Finally, you’ll need to include any requested information, such as salary expectations. 

4. How to end an email job application

There are conflicting opinions on how to end an email job application. We recommend asking for information on the next steps. Here’s how this can work:

  • Please can you provide me with details on the next steps in the process?

This leaves the recipient in no doubt that you’re serious about your application. If they reply, you’ll be reassured that they’ve received your application. Finally, you’ll know the timescales for decision-making, which removes the need to send a follow-up. 

Always ask for the next steps in the process at the end of every email job application. 

5. Email signature for job application

Sign off with your full name, phone number, and social media links (LinkedIn and Twitter), and attach your CV. Provide all information the recipient will need to contact and connect with you.  

Job application email samples

We’ve talked a lot about the process; now, let’s put it into practice! These job application email samples cover 7 common situations you might experience when searching for a job. You’ll get a simple job application email sample, some application follow-up emails, and even how to withdraw an application if needed. 

Use these job application email examples to start your job search, but edit and update them to suit your specific circumstances.

1. Simple job application email sample

This simple job application email sample can be cut, pasted, edited, and amended for pretty much any opportunity. It’s not exciting or innovative, but it provides a structured way to communicate the critical points you need to. 

Dear (Recipient’s name),

Please find my application for the (job name) post. I’ve attached (a CV, resume, cover letter, etc.)

I’m excited to apply for the position. I’ve reviewed the job specification and researched your company, and I believe I have the skills, experience, and approach to perform in the role.

You can find details of my qualifications and achievements in my CV. If you have any questions, please get in touch with me (insert details).

Please provide me with details on the next steps in the process.

Best,
(Your name)

2. Email introduction for job application sample

The previous email sample covered how to apply for a job, this one is similar, but it’s about introducing yourself to the recruiter. This introduction approach is a great way to make a personal connection and can work well for several situations. 

Hi (Recipient’s name),

Hi, my name is (name), and I would like to introduce myself to you. I am applying for the position of (job name).

I’ve spent time researching your business and am excited about the opportunity. The job description provides a fantastic snapshot of the role and what life would be like at (organization). 

I’ve attached my CV to this email. You can find details of my previous roles, experience, and achievements. I’m particularly proud of (insert information).

I’m excited about this opportunity and would love to know more about the process, including timelines for you to decide on interviews. 

I look forward to hearing from you.

Best regards,
(Your name)

3. Job application status email sample

We’re clear that you should always ask for details on the next steps in the recruitment process, but as we all know, real life doesn’t always follow rigid plans. This job application status email sample is a way to politely push the recruiter to let you know what’s happening in the recruitment process. 

Hi (Recipient’s name),

My name is (name), and I recently applied for the post of (job) on (insert date). 

I am writing to ask about the status of my application and the next steps in the process. I’m hugely excited about the role and would like to know whether I will be considered for the next stage. 

If you have any questions, please don’t hesitate to contact me.  

Kind regards,
(Your name)

4. Withdraw the job application email sample

Yes, there are some occasions when you might need to withdraw a job application, in most cases because you’ve got another job.

You don’t need to explain why you’re removing yourself from a recruitment process, but most people usually do (and we have in this withdraw job application email sample). 

Hi (Recipient’s name),

I recently applied for the (job name) and would like to withdraw my application. 

Since applying for the position, I have (include some information here).

I wish you well in the recruitment process and hope you find a great candidate to fill the role. 

Many thanks,
(Your name)

5. How to email HR for a job application update

When emailing the recruiting managers, you’ll need to be formal as they decide your destiny. On the other hand, HR teams deal with large volumes of applications, so this short message is fine. Here’s how to email HR for a job application update.  

Hi (Recipient’s name),

I recently applied for the (job name). I submitted my application on (date).

I’m excited about the opportunity, and I wanted to understand the next stage of the process.

Please confirm that you have received my application and when I can hear about the next steps in the process.

You can contact me on (insert details).

Many thanks,
(Your name)

6. How to write an email to accept a job offer

Hooray, you’ve been offered a job; now it’s time to say yes. Here’s how to write an email to accept a job offer.

Hi (Recipient’s name),

Thank you for your recent email offering me the position of (job title). I would love to accept it!

Please let me know what the next steps are.

I’m more than happy to chat with you about any information you require or to answer any questions you might have. You can contact me at (insert information).

I can’t wait to start at (company name). 

Best,
(Your name)

Job application email template

Hi (Recipient’s name),

I’m applying for the position of (job name) at (company).  

Enclosed in the email, you can find (the information that you need to provide). 

I’m excited to apply for (job name) because (provide your reasons and explain how you can add value to the organization).

Please outline the next steps in the recruitment process and when I can expect to hear about whether I have successfully secured an interview.

Best wishes,
(Your name)

Flowrite’s email template for job application

There is no 100% right or wrong way to send a job application. But having an effective email template, using proper grammar, and email format will help, as you need to most likely send many, many emails to land your dream job.

This is where Flowrite comes in. Flowrite’s AI-powered smart templates can help you craft better emails.

Our tool turns your words into ready-to-send emails, like this:

Final words on job application emails

In reality, you’ll need to send many job emails, follow-ups, and reminders to get a position.

It’s the way the world of recruitment works, and we know it can be frustrating.

But trust us, by investing some time crafting high-quality job application emails and persuasive follow-ups, you’ll stand the best chance of getting a perfect position.

Wildberry Human Resources Phone

Shopping at Wildberries is a good idea. What if you work at Wildberries? Is it possible to get a job there, and what are the vacancies?

In fact, Wildberry has a huge list of vacancies that require people. Jobs are suitable for both applicants without special education, and with a higher education of a specialist. Such a large and permanent set is due to the fact that the online store is a huge company with a large number of warehouses and offices in different regions that need employees. It also contributes to the high turnover of staff.

In this article, we will look at how to contact the Wildberries HR department by phone, how to find a job in this online store and other questions that may be of interest to job seekers.

Contents

  1. What is the phone number of the Wildberries HR department
  2. How to find a job in Wildberries
  3. How to send an application to Wildberries
  4. It will be useful for you to watch this video about working in Wildberries:

    5. 90 021

    What is the phone number of the personnel department wildberries

    Wildberry Human Resources Phone: +7(495)7755505. This number serves human resources departments in all regions of the country. In some sources, this number is positioned as a phone for inquiries about vacancies.

    But it’s unlikely that a cold call to HR will be effective and get you a job at this company right away. In order for the HR department to have a better idea of ​​who it is dealing with, you should first send your resume, and only then call and find out if they received the resume and what they think about it.

    Resume can be faxed to the same number +7(495)7755505, or emailed to ilya@wildberries. ru. This mail, as well as the telephone, is positioned in many sources as a contact for personnel for all regions. After sending the resume, you can make a warm call or email and let them know that you have sent it and are waiting for the results.

    Don’t call too often. This can create the opposite effect and will only create a negative opinion of you. Contact by phone and e-mail with the Human Resources Department should only be on the merits.

    You may be interested: Wildberries.ru hotline number.

    How to find a job in Wildberries

    But, nevertheless, the best way to find a job in this online store is to turn to a special site that contains all the available vacancies that you can apply for with your resume. Due to the frequent need to recruit employees and due to the large number of open vacancies, Wildberries have developed a website where they post their ads. Also, this service is open to other employers, so sometimes there can be interesting ads from other companies. And the convenience of this service is that you can sort all the vacancies by region and choose exactly what is suitable for geography.

    Let’s see how to use it:

    1. Go to the Wildberries job page.
    2. Scroll down a little and here you will see a list of vacancies. Pay attention to the list at the top left – there you can select a region. There you will find all the regions that have warehouses, offices and Wildberry pickup points that require employees. This will allow you to choose the most convenient option.
    3. Also note the filter on the right. Here you can choose the direction of the specialty of the vacancy.
    4. In order to respond to the vacancy you like, open it and click the “Apply” button. Then you can send your resume to the vacancy. To do this, you must be authorized in your profile, if not, then you will need to register.

    Please also note that this service has another way to contact the HR department – chat at the bottom right. If you have any questions, you can contact there too.

    How to send an applicant’s application to Wildberries

    You can also use an easier way to get a job in Wildberries, except for the phone of the HR department. It will allow you not to search for all available vacancies, but simply to fill out a simple form.

    The procedure is as follows:

    1. Go to the main page of the site vsemrabota.ru and click the “Get Started” button.
    2. Fill out the form – enter your first name, last name and patronymic, specify gender and date of birth, as well as citizenship.
    3. Then click on the “Choose a job” button.
    4. Select a place of work suitable for your residence from the list and click on it. Pay attention to the working conditions indicated there.
    5. The selected location will be displayed on the map. Now it remains to click on the “Get an invitation” button.
    6. On the next page you need to fill in your passport and other data, and then click on the “Get an invitation” button.
    7. Your application will be processed within a few business days and then you will be contacted. You may also try to contact Human Resources using the contact details above to check on the status of your request.

    In addition, you can try to use all the methods described above through the WB Job mobile application. It can be downloaded for Android and iOS. But the most complete functionality can be obtained precisely in the web version of the Wildberry service, through the site.

    It will be useful for you to watch this video about working in Wildberries:

    0092

    What to do if the employer does not call back – SuperJob

    The interview is over, and you have shown your best side: you have demonstrated knowledge about the company, interest in business and professionalism. “We’ll call you!” the recruiter cheerfully promises goodbye. And you go … to wait.

    After a week, tired of glancing at your phone and checking your email every five minutes, you ask yourself a difficult question: what to do if the HR manager does not call back? SuperJob knows the answer to this question.

    To call or not to call?


    The answer is simple: call! Almost half of the recruiters surveyed by our research center believe that in the absence of feedback, the applicant should call the company himself; another 19% believe that the candidate should write an email. “The activity of the applicant is a sure sign of interest in the job,” employers comment.

    True, 32% of the personnel officers we interviewed think that the lack of a response from a recruiter means a refusal and it is useless to cut off corporate phones. “If the employer is interested, he will call”; “You don’t need to stop looking, it’s better to continue actively attending interviews,” they say. But we are still sure: in such a matter as finding a job, it is better to call than not to call. Why? This way you demonstrate your active life position, show that you are not going with the flow, but know how to work for the result and achieve your goal, once again emphasize your interest in work. Your call can make a difference! Just be polite and tactful – don’t forget that the recruiter may be busy with other things as well.

    Finding out the fate by e-mail or messenger


    It happens that it is difficult to get through to the recruiting manager. Then we will use an alternative – an email or a message in a messenger. In some countries, there is generally a tradition after an interview to write a short e-mail to a recruiter expressing gratitude for his time, but these “ceremonies” have not really taken root in our country. But why not ask what are the results of consideration of your candidacy? If the recruiter himself, despite the promise, does not call or write, such an initiative is quite appropriate.

    In such a letter or message, first remind you when and about what vacancy you met, thank you for your attention, confirm that you are interested in this work, and ask if you can expect to continue negotiations. It might look, for example, like this: “Good afternoon, Elena. Last week, we met at an interview regarding your open vacancy for a design engineer. Thank you for your time. Working in your company is very interesting for me, in connection with which I would like to inquire about the results of consideration of my candidacy. Can I expect a follow-up interview with a potential supervisor? Thanks in advance for your reply. Sincerely, …”.

    Why are they silent?


    Believe us, a recruiter is not always silent because the candidate does not meet the requirements of the vacancy. There may be several other reasons for this behavior of the HR manager.

    First, at the time set for feedback, a decision may not have been made yet. The process of choosing between several candidates is not an easy task, especially since several parties are involved in the decision – the human resources manager, the immediate supervisor, and sometimes also the general director or his deputy.