Child care enrollment process: Enrollment Process – Infant Toddler

Child Care Enrollment Guide | Smartcare

The child care enrollment process can be a rewarding part of running your program. But this can also be a tricky time for child care programs without an efficient registration process. If families can’t easily complete the process – or have too many questions about what to expect from your center – you risk losing them to your competitors.  

Don’t let your enrollment process prevent success. We created this eBook to assist you in developing a child care enrollment process that runs smoothly for both families and staff. Read on for our tips on streamlining the process, developing child care enrollment policies, simplifying billing and attracting families to your child care center.  

By following this guide, you’ll be better equipped to keep new and current families happy and save time so you can focus on what really matters – caring for children. 

Table of Contents

Streamlining the Enrollment Process in Child Care Centers

• Set Clear Expectations with New and Returning Families
• Move Your Child Care Enrollment Process Online
• Stay Organized – and Meet Regulations – with a Reliable Online Child Care Enrollment System

Creating the Right Enrollment Policy for Child Care

• How Will Your Center Handle Child Care Enrollment?
• Put Together a Child Care Policy Handbook
• Train Staff on Child Care Enrollment Policies

Improve Child Care Billing

• Create Child Care Billing Policies
• Make Your Child Care Billing Process More Convenient
• Offer Flexible Billing Options for Every Type of Family

How to Increase Enrollment in Your Daycare

• Be Everywhere to Attract Parents to Your Child Care Center!
• Offer Incentives to Increase Your Child Care Enrollment
• Keep Track of Prospective Families

The Child Care Enrollment Tools You Need

Streamlining the Enrollment Process in Child Care Centers

Your enrollment process is often one of the first interactions families have with your center. That’s why its so important to streamline the enrollment process in child care centers. A smooth, simple enrollment process is critical in providing a positive experience right away. Additionally, streamlining this process saves staff hours, simplifies reporting and makes sure nothing is missed.  

Set Clear Expectations with New and Returning Families 

Families should know what to expect before and after enrolling their child in your program. For example, families might be wondering…. 

• How soon will I know if my child is accepted? 

• Is there a wait list for enrollment right now? 
• Will I be able to change my child’s care schedule? 
• Will my other children get priority enrollment? 
• If my child was previously enrolled, do I get preferential enrollment? 
• Do you offer discounts or special pricing for multiple children? 

This is by no means the full list – families are bound to have many more questions.  After all, choosing a temporary caregiver for your child isn’t an easy decision.  

Instead of answering these questions a dozen times over the phone, email or in person, add them to your child care handbook and share it with families right away so they know what to expect. (You’ll find more information about building this handbook in the next section.) You can also create an FAQ page on your website or include answers to common questions in a Welcome email.  

Move Your Child Care Enrollment Process Online 

Enrolling a new child often means printing and receiving forms, in-person visits to verify information and a certain amount of back and forth with families. Instead of dealing with that, move the entire process online so parents can take their time and complete the process from home. 

Online enrollment is also a big time-saver for your child care center staff. Moving process online allows your staff to review submitted information right away and approve enrollment quickly.  If you partner with a child care management system that allows you to store documents online as well as print them on demand, you’re guaranteed to comply federal regulations and retention schedules.   

Offering a user-friendly online enrollment process also helps you make a better impression with your families. After all, you don’t want your first few interactions with new parents to be back-and-forth emails about missing fields or messy handwriting!  

Stay Organized – and Meet Regulations – with a Reliable Online Enrollment System 

You can find enrollment software that simply handles the forms, but that’s not enough to make a difference. Streamlining your child care program enrollment means partnering with a system that can handle the entire process, from collecting and saving child information to accepting payment and handling schedules.   

Look for a child care enrollment system that offers custom enrollment forms and manages family records, such as Smartcare. Keeping everything in one place makes it simple to find information when it’s needed, make updates in the future, track attendance, handle billing and more.  

Creating the Right Enrollment Policy for Child Care 
 

Creating enrollment policy for child care programs might sound time consuming, but it is necessary. Take the time to develop strong child care policies that meet parent expectations. Even if you’re a well-established child care professional with years of experience behind you, it’s still a good idea to regularly review your policies. Consider creating and updating policies based on questions you’ve received from parents in the past. For example, if you frequently get questions about wait lists, make sure you have a clear policy for it.  

How Will Your Center Handle Child Care Enrollment? 

Your child care enrollment policy will need to include more than just information about returning registration forms.  Families will also need to know about your center’s… 

• Enrollment fees. 

• Wait list process. 
• Child eligibility for care.  
• Re-enrollment process. 
• Discounts for families with multiple children. 
• Child care availability. 

• Priority enrollment options.  
• Process for withdrawing from care. 

Consider your rates and budget, as well as family retention, when putting this child care enrollment policy together. For example, you could offer to bill by family instead of per child. Or you could offer priority enrollment for families with a child already enrolled in your program.  

Your enrollment policy can affect whether families stick with you or go to a competitor with better options. Don’t miss out on this opportunity to increase enrollment in your child care center. 

Put Together a Child Care Policy Handbook 

Creating a physical and digital handbook of your child care center’s policies is a great idea. You can use this handbook to set clear expectations about how your center operates and what families can expect while their child is in your care.  

Your child care handbook should include your center’s policies as well as information about your mission and program.  Here is a list of items you should include in your child care policy handbook: 

• Your mission and values. 
• Child care schedules and facility hours. 
• A child care enrollment policy.  

• Your center’s drop off and pick up policy.  
• A child care sick child policy that establishes guidelines for families to follow when their child is sick or becomes sick under your care.    
• A detailed billing policy. 
• A daily schedule, so parents know what their child will be doing at any given time. 
• Behavior management and codes of conduct for children and staff.  

• Communication expectations.  
• Health and safety procedures to comply with state and federal regulations. 
• Child care certifications.  

Depending on what your child care center offers, you can also include meal and nutrition offerings and field trip policies. 

Train Staff on Child Care Enrollment Policies 

Staff members who understand your center’s policies can answer enrollment questions and correct misunderstandings for both current and prospective families. You can get in front of any misinformation or missed opportunity by making sure staff are well-versed on your center’s enrollment policies.  

Reserve time during regular staff meetings to go over policies, especially if you have a new or recently updated one. This is the time to discuss questions parents might have, how to apply certain policies or recommend updates to existing policies.   

Improving Child Care Billing 

 Handling billing is a fundamental aspect of managing a child care center. It is also one of your more tedious, time-consuming tasks. By establishing clear policies and taking the time to set expectations with enrolling families, you can cut back on hours spent tracking down payments.   

Create Clear Child Care Billing Policies 

As a child care professional, you know billing is never straightforward. Families considering enrollment at your daycare center will want to know the typical billing information, such as frequency and rates. (For more guidance on setting your child care rates, check out this article here.) 

But families will also want to know how your center handles: 

• Refunds. 
• Late drop off or pickups. 

• Rate changes year-to-year. 
• Changes to family schedules.  
• Discounts. 
• Families eligible for subsidized child care.  

Make sure your center decides how to assess and track late pick-up fees, whether to provide discounts for families with multiple children and issue refunds. And, of course, make sure you’re using a billing system that makes it easy to apply those fees or discounts to invoices.  

When you’re clear and up-front about your billing policies, families will feel comfortable knowing there won’t be any unexpected fees or price changes after enrolling. Plus, you’ll be able to stand out from competitors who don’t offer their pricing ahead of time, which can help increase enrollment in your child care center.   

Make Your Child Care Billing Process More Convenient  

Paying for child care should be as easy as paying any other bill.  Make the process simple for your parents by accepting multiple payment options, including cash, checks, credit and debit cards.  

Allow families to pay online for enrollment fees, program materials, snacks, field trips and anything else. When it’s convenient for parents to pay, collecting fees on time is much easier. 

Make sure you’re partnering with a child care enrollment system that can process payments (and discounts) as well as track child care subsidies. It’s also a good idea to offer autopay, so families won’t need to think about manually paying bills each week, month, quarter or year.  

Offer Flexible Billing Options for Every Type of Family 

Every family is different, which means many families will need to make payments in different ways. Make sure you offer flexible options for parents splitting payments or switching payment frequency and for families receiving subsidies from other organizations. Don’t make it more difficult to set these payment options up, or you risk alienating families and causing issues between staff and families.   

Here are a few recommendations for handling these unique situations: 

• Have separate child care billing agreements for each parent so you can track payments separately. 
• Provide separate tax statements to each family member responsible for tuition to file for the Child Care and Dependent Care tax credit at the end of the year.   

• Offer families the option to choose how they split payment.  

Setting up a flexible billing process will make enrollment so much smoother. Families will be able to sail through the enrollment process without needing to contact staff about specific payment needs.  Some child care management systems can help manage unique billing situations as well as assisting with tracking payments, automating reminders and creating tax statements.  

How to Increase Enrollment in Your Daycare 

Many child care centers struggle with the question, “How do I attract parents to my daycare?” The problem is, marketing your center can feel like a full-time job on top of caring for your children. But don’t worry, we’ve provided a few tips that explain how to increase enrollment in daycare.  

Be Everywhere to Attract Parents to Your daycare! 

Families won’t know about your daycare if they’ve never heard about it. You will need to create a daycare advertising plan to increase enrollment. Use multiple communication channels to connect with families, including social media, flyers and newspaper ads.  

Reach out to school districts in your community as well. Some schools might let you share flyers with daycare teachers and parents, or even advertise on their website. Schools with before and after school care likely know families with children too young to participate yet, making them great candidates for your center.  

Offer Incentives to Increase Your Child Care Enrollment 

Make your program more competitive and attractive by offering financial incentives to families. Depending on what you can afford, offer special pricing, discounts or even gift cards. Consider offering a year at a lower rate or waiving the registration fee. You can also offer families special pricing for enrolling multiple children.  

As much as you want to attract new parents to your daycare, you also need to keep current families happy. Here are a few ideas for making sure families return year after year: 

• Offer a free month of daycare or a discount at the time of re-enrollment. 
• Give a discount for families with multiple children enrolled.   
• Offer priority enrollment for your families with additional children who will be eligible to enroll in the future.  

Keep Track of Prospective Families  

Do you know how your enrolling families found out about your center? Are you keeping track of where you’re attracting families from? Understanding which outreach efforts are most effective will allow you to prioritize your time. If most families hear about your daycare from open houses and community events, focus your marketing efforts (and dollars) in those areas.  

Make sure you’re regularly reaching out to prospective families. When a family is about to welcome a new child and is looking for a daycare for the future, make sure they don’t forget about you. Don’t let any of these prospective families fall off your radar!  

Doing all of this manually is a lot of work, though. Instead, use child care software with lead management to keep track of these families. Find a system that allows you to keep notes and add statuses to families so you can clearly see where they’re at in the decision process.  

Get the Child Care Enrollment Tools You Need!

Building a child care enrollment process that is fast, easy and stress-free can feel like a monumental task. But it’s one worth undertaking. Having a great process gives enrolling families a positive experience from day one, which is important in developing a long-term relationship with them.   

By following our guidance, your child care center will be set up for success. You’ll be ready to set clear expectations from the start, provide detailed policies to keep families in the know, offer flexible billing options to include everyone and attract parents to your child care center.  

To further streamline your child care enrollment process, partner with a child care management software that can take much of this administrative work off your hands.   

Vanco’s Smartcare is a child care administration software designed to simplify the process of managing your program. Smartcare allows you to move enrollment online, securely store data, automate billing, accept payments and communicate with parents – all from one comprehensive platform.  

Request a demo today to see how Smartcare can transform your child care center and allow you to become an enrollment master. 

Child Enrollment Procedures & Tips

As a child care provider, there are countless steps running your facility and providing a valuable, healthy learning environment for the children in your care. One of the very process-intensive areas of owning a childcare facility is child care enrollment.

Before you waste any more time trying to remember each step of the child care enrollment procedures, read through your comprehensive guide below in order to create your facility’s own child enrollment standard operating procedure (SOP).

1.

Check Availability

When you’re first approached with a potential family interested in child care enrollment, the first step you should execute is determining whether you have a space available at your facility. You know your capacity best, based on what you’re legally allowed to offer and the number of children that you’re comfortable with having in your care.

Here’s what you should consider in regards to availability throughout your child enrollment procedures:

• Application for enrollment of children will be considered without regard to race, color, religion, sex, or national origin;
• Check to see which openings are available based on days and times they require care and the age of the child.
• If there are no openings available, add your name to the waiting list that you have created.

2. Interview and Tour

Once you’ve determined your child care facility’s availability for the new child, the next step is to offer your prospective child care family a tour of the facility in addition to an interview to determine if the family and child are the right fit for your child care facility.

First, schedule an interview so you can:

• Discuss the child’s specific needs
• Review important information about the program
• Address all of your questions and all the family’s questions
• Allow the child to meet the other children and see what fun things there are to do

During this stage of the process, we recommend preparing to present the following as a child care enrollment packet if the family prompts:

• Child Care Credentials
• Daily Schedule
• Parent Handbook
• any other documents you find important

You may want to prepare these documents as a child care enrollment packet and send it through to prospective clients. Then they can review all the documents prior to the interview, making the interview that much more productive and ensuring that none of those documents affect the parent’s interest in their child’s child care enrollment.

3. Require Enrollment Forms

What you ask on enrollment forms is highly important to the entire child care enrollment process, as it allows you to gain a better understanding of what will be required on both sides – you as a child care provider and the parent(s) and family of the child.

As you develop your child enrollment procedures, create a child care enrollment packet that includes a form that the family must fill out. For the best success, make this step in the child care enrollment process mandatory and communicate to families the importance of this step in providing quality care.

Your child care enrollment forms should include fields that cover:

Questions About The Child’s Emotions

• How does the child express frustration?
• How do they calm down?

Questions About A Child’s Family Background

• What is the status of the child’s parents and/or guardians?
• Do they have siblings?
• Are there custody concerns to be aware of?

Questions About Pick-up And Drop-off

• Will the child be walking home? Or picked up by a babysitter?
• What would the child’s general arrival and departure times at the facility be?

Acknowledgments For Key Dates And Procedures

• Holiday closures
• Pick-up on a half-day

Acknowledgement Of The Form And Importance Of Accuracy

• Parents and guardians can indicate on enrollment forms that they have received, fill out and signed the document
• This section can also include confirmation that the family has returned any important materials such as facility handbooks and legal forms or releases that you require back

You may want to also include additional space for parents to communicate additional information that they feel is pertinent to their child’s enrollment in your child care facility.

​Licensing Violations Revealed

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Thanks to our partnerships with state agencies we’ve compiled a list of the most common licensing violations.

Download this FREE checklist today!

4. Submit an Enrollment Application

This step of the process is the easiest.

Once parents have received and filled out the child care enrollment form(s) that you have created, simply wait for the parents to hand in the paperwork and be attentive should they have any questions along the way. (A good tip is to record every question that you’re asked and create an FAQ in a prospective parent portal or online forum that you provide to parents, saving you time answering the same questions over and over)

At this point in the process, the enrollment application must be completed by both parents and submitted along with the enrollment fee and the first week’s tuition. Then, Enrollment Acceptance will be completed and sent to parents along with the current Parent Handbook and information about the required enrollment forms.

Enrollment is considered to begin on the date listed on the Enrollment Acceptance form and a place reserved for your child beginning on that date, as long as all fees and forms are received on time.

5. Complete Your Enrollment

When you find yourself nearing the end of the child care enrollment procedures for each family, here’s what you need to confirm has been completed:

• Enrollment application
• Parent/Provider Contract
• Child Health Report
• Health History and Emergency Care Plan
• Daycare Immunization Record
• Intake for under 2 years or Intake for over 2 years
• Additional Intake Information
• Privacy & Confidentiality Policy
• CACFP Child Enrollment Form
• Transportation Permission
• Alternate Arrival/Departure Agreement

While you can rely on your memory or a standard list, the best way to keep track of what you have and haven’t received for each child’s enrollment is to have one single platform to manage all the information and all your SOPs.

Final Thoughts on Child Care Enrollment Procedures

As a child care provider, doing your job well means providing a clear and stress-free experience for the families that are looking to enroll their child. After all, they are trusting you with the person they care about the most! When you are developing your child care enrollment procedures, keep the parents’ perspectives in mind and try to answer their questions before they ask them.

Are you looking for more child care management information? Check out our Ultimate Guide to Child Care Management.

Our child care management system makes running your child care program simple and efficient. Get back to what’s most important. You shouldn’t have to spend more time on the administrative tasks than you do with children and staff. 

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Or schedule a demo with us to learn more about how our child care management system, Alliance Core, can streamline your administrative processes.

Header image courtesy of Pixabay.

Enrollment – Child Care Enrollment

“We highly recommend Amy & Kids Co. to parents who are looking for a safe environment where their child can excel and learn new skills.”
~ Melissa

Admission to Amy & Kids Co. is open to all children aged two weeks to twelve years, regardless of race, gender, color, religion, political persuasion, national origin, handicap, ancestry, or sexual orientation.

Child Care Enrollment Step 1: Check Availability

If you are interested in enrolling your child in my program, please check to see which openings are available. Due to a small group size I do not experience the high turnover of group centers so I can’t guarantee there will be openings.

If there are no openings available, please add your name to the waiting list; I will contact you as soon as an opening becomes available.

Child Care Enrollment Step 2: Interview and Tour

I strongly recommend that parents visit any child care center they are considering prior to enrolling. It’s almost impossible to tell if a program is right for your child without seeing it in person.

Schedule an interview so we can discuss your child’s specific needs, review important information about the program, and tour the premises. Feel free to bring your child with you so he or she can meet the other children and see what fun things there are to do here. Be sure to allow 30-45 minutes so we have adequate time to discuss your child’s specific needs, program policies, and to address all of your questions.

During the interview you will receive a copy of my Credentials, our Daily Schedule, and other materials to help you choose the program that is right for you. You may request a copy of the Parent Handbook beforehand so you can bring any questions with you to the interview.

Generally all interested families are interviewed before a decision is made, however in certain circumstances the opening may be filled before all of the scheduled interviews are completed.

Child Care Enrollment Step 3: Submit an Enrollment Application

Let me know that you intend to enroll your child within 24 hours of the interview and tour.

In order to reserve your child’s space in the program, an Enrollment Application must by completed by both parents and submitted, along with the $25 enrollment fee and the first week’s tuition, to:

The enrollment fee and first week’s tuition are non-refundable and will be forfeited if the child does not come for care.

After your 24 hour window has passed other prospective families will be offered the opening. At this point the opening will be filled on a “first come, first served” basis, depending on which family submits the enrollment items first.

As confirmation of the child’s enrollment, an “Enrollment Acceptance” will be completed and sent to parents along with the current Parent Handbook, “Your Guide to Licensed Child Care” brochure, and information about required enrollment forms. Enrollment is considered to begin on the date listed on the Enrollment Acceptance form and a place reserved for your child beginning on that date, as long as all fees and forms are received on time.

Child Care Enrollment Step 4: Complete Your Enrollment

Complete your child’s enrollment by submitting the proper enrollment forms. These have varying due dates; please complete, sign and submit each by the date listed on the form. In order to make sure each child’s file is complete and accurate, no child can be accepted for care without the proper forms on file and payment of the first week’s tuition. If a parent is under age 18 a cosigner must sign the contract to act as guarantor to the contract, and agree to be bound by all financial terms.

Finally, be sure to take time to read through and become familiar with the program policies contained in the Parent Handbook before your child’s first day of attendance.

Child Care Unenrollment

At some point it will be time for your child to graduate from Amy & Kids Co. The Parent/Provider Contract may be terminated by either Amy & Kids Co. or by the parent. When notice of termination is given all outstanding bills must be paid in full, regardless of which party terminates child care services.

Parents wishing to withdraw their child from care must submit a written notice at least two weeks prior to the child’s last day of care. The final payment covers the child’s last two weeks of care, whether the child is brought for care or not. Payment of tuition is due for care up to the last two weeks.

Amy & Kids Co. may terminate a child’s enrollment at will, effective immediately, for any reason deemed necessary. Reasons for termination may include, but are not limited to:

• Failure to pay tuition and/or fees on time.
• Failure to sign in/out.
• Lack of parental cooperation.
• Inability to meet the needs of the child.
• Repeated late pick ups.
• Failure to complete and return required forms.
• Verbal or physical abuse or threat by a parent or person transporting a child.
• A child’s behavior which threatens the well-being of anyone at the center.
• Possession or use of weapons on the premises.
• Any other reason as deemed necessary.

If the provider terminates the contract effective immediately, any prepaid tuition, including the Final Payment, will be forfeited.

Child Care Enrollment – Next Steps

Now that your child is enrolled and you’re familiar with the Parent Handbook, take some time to check out what your child will be doing every day at Amy & Kids Co.!

Visit the Parent Corner for the most recent Amy & Kids Co. happenings, take a peek at the fun learning activities your child will enjoy every day, or see what’s for lunch today.

How to Prepare for Success with Child Care Enrollment Forms

This post is part of our series that covers all the basics you need to create or update your program’s administrative paperwork. Read more at 7 Child Care Forms You Need To Run A Better Business.

Providing parents and guardians with child care enrollment forms is a necessary part of running your business. But going beyond collecting basic information on your child care forms can help keep your day-to-day operations running smoothly. Attentive questions about a child and their well-being will build parents’ confidence in your program.

Enrollment forms can provide rich information that will inform your staff and help you plan for your next group of children. This will give you and your staff time to plan before new children arrive.

What to ask on enrollment forms and how

Your child care enrollment forms should provide you with the information you need to finalize preparations for your next enrollment period. Craft your enrollment forms so they give you a picture of what to expect when children arrive. This means thinking carefully about what questions to ask parents in your enrollment forms.

Basic information to collect includes the child’s name, the days they will be attending, and parent or guardian contact information. You also need to include child care emergency forms to gather emergency contacts and medical info. Be sure to check any regulations for your state on what must be included on enrollment forms –– for example, the state of Wisconsin outlines particulars for children under the age of two. The example forms provided by states are a good starting point when developing your own enrollment forms.

However, enrollment forms can ask for more than basic information. Consider including other factors that affect how you run your childcare center and prepare for your children. These might include:

• Questions about a child’s emotions: How does the child express frustration? How do they feel about being away from their parent(s)? Does the child have any fears that might interrupt their time in childcare (e.g., dogs, sirens)? How do they calm down? Have there been any big changes recently that might cause a shift in behavior (e.g., a move, a new sibling, etc.)?
• Questions about a child’s family background: What is the status of the child’s parents: married, divorced, widowed, etc. ? Do they have siblings?
• Questions about pick-up and drop-off: Will the child be walking home, picked up by a babysitter, family member, etc.?
• Acknowledgments for key dates and procedures: You can give parents and guardians key dates, like holiday closures, and key procedures, like pick-up on a half-day, in your enrollment packet. Asking them to sign an acknowledgment of this information can help ensure they read through it promptly.
• Acknowledgment of receipt: Parents and guardians can indicate on enrollment forms that they have received, signed, and/or returned important materials such as facility handbooks and legal forms or releases.
• Additional space: Provide blank space for parents to communicate additional information about their child without a specific prompt.

Decide what to include based on what makes the most sense for your staff and your child care center’s needs and procedures. For example, if you have a mandatory parent meeting about key dates, you may not need to require a signature for key dates on your enrollment forms. 

To make child care enrollment forms easy to fill out, consider using a multiple-choice format where possible. Additionally, allow parents of enrolled siblings to fill out just one set of forms to reduce redundancies, and ask for updates of previous forms if a child stays enrolled from one session to the next, rather than asking for parents to fill out an additional set of forms.

Prepare better with enrollment information

You’ve received the completed forms, and now it’s time to dig into the information provided. Not only will the information on the child care enrollment forms clarify the challenges a new group of children may bring, but the information on the child care enrollment forms can also set you up for success with your next group of children.

Because the wisdom is (literally) in the details, it’s easy to feel overwhelmed. An efficient way to use the data on the enrollment forms to better prepare for your next group of children is to preemptively organize that information, so it’s easy for staff to reference and you have a full picture of the day-to-day ahead.

For example, an app like brightwheel can be a convenient way for staff to easily group and manage information that is likely to come up regularly. Which children have severe allergies or which children will sometimes be picked up by someone other than their parent or guardian can be managed from the app’s home screen. If you need physical or digital copies of a list, you can easily run a report in brightwheel, say, to see which students have allergies or which students take medication.

Whether you use an administrative software or not, organizing the information on your enrollment forms so it’s easy to find when you need it is quality preparation for your upcoming group of children.

Be proactive and follow up

In the course of going over your enrollment form data, you may find that there are questions that keep bubbling up beyond what you have asked. If you frequently want to follow up with several of the same sorts of questions, consider adding them to your enrollment form in the future.

But don’t wait if you think you need the information sooner. Following up with parents within the first week or so of child care will emphasize that you want to set their child up for success and will help you to do so. If you need to ask the same question of multiple people, sending out a short email survey can be a quick and easy way to gather additional information. Or, easily request additional information from parents with an app like brightwheel, for example, with a digital drop-off form they fill out when bringing their child to childcare.

Keeping the information you receive in enrollment forms can make the re-enrollment process easier for parents as well. If children are continuously enrolled, requiring a simple signature after a parent has reviewed and updated their information can be all you need.

Lastly, you can also be proactive about your enrollment forms. If there were questions on the form that didn’t provide any information you used either day-to-day or administratively, take them off.

Use every form to your advantage

There is no single be-all-end-all to enrollment forms. After you have basic enrollment information (name, age, etc.), you’ll need to compile your own set of questions that works to your advantage. Tailor your forms to help build relationships with parents without overloading them with a stack of paperwork.

Additionally, your staff will benefit from having the exact information they need to start off right. More than just names and number of children, enrollment forms can provide staff with a wealth of background knowledge that will help as they are getting to know the new faces in your program. 

Take a critical eye to your enrollment forms at least once a year to tweak them. Communicate early with parents and don’t be afraid to follow up. And look at the information parents give you closely to build a more complete picture of your incoming children.

Further reading:

• How to Manage Parent Communications
• Top 5 Tools for Preschool Directors
• Childcare Emergency Forms – and When to Use Them

Interested in learning more about how brightwheel can help delight your parents and manage your center? Download it today or book a demo with us!

Providers

We are pleased to announce updated information regarding financial relief that will positively impact child care providers and families. A Spanish translation of the letter is also available.

Ongoing Health and Safety Training for 2022

Child care providers have a requirement to complete ongoing health and safety training annually through MiRegistry. The Michigan Ongoing Health and Safety Training Refresher 2022 is now available online. Details related to this training requirement are also provided in the CDC Handbook.

DON’T DELAY! Register for the Michigan Ongoing Health and Safety Refresher 2022 now.

As you are navigating the online trainings, please note, to receive credit you must reach the final slide and click on the green “CONCLUDE THIS COURSE” bar.

If you have questions about this required training, contact the CDC office at 866-990-3227.

If you need assistance with MiRegistry, email MiRegistry Support.

Child Care Call Center Hours: Beginning Monday August 16, 2021, CDC will have new call center hours. Our Hours will be 9:00 am -12:00 pm and 1:30 – 4:00 pm Monday through Friday. Please call 866-990-3227 for questions. 

Upcoming: Level 2 Training Changes

IMPORTANT: New information regarding level 2 training  for License Exempt-Related and License Exempt-Unrelated subsidy providers.

Beginning January 1, 2022, all Level 2 training must be taken through MiRegistry. 

Certificates for trainings completed outside of MiRegistry dated on or after January 1, 2022, will not count toward the 10 hours of training needed to meet the Level 2 requirement.

You may find approved Level 2 trainings at MiRegistry Statewide Training Calendar.

General Level 2 Information:

License Exempt Related and License Exempt-Unrelated subsidy providers have the option to complete 10 hours of approved training per year to receive a higher hourly rate.

• A provider may begin taking training to count towards Level 2 after completing the Great Start to Quality Orientation (GSTQ Level 1).
• All training on the MiRegistry training calendar, including the annual Michigan Ongoing Health and Safety Training Refresher, counts toward Level 2, except for GSQO (level 1).

See the CDC Handbook  for more Level 2 training requirements and information.

Information and Resources – If you are a licensed child care provider, or wish to become one, we encourage you to take advantage of our information and resources to help you provide quality care.

If you provide care for a child receiving child care assistance from the State, use these resources to help you through the billing and payment process.

License exempt Child Care Providers are adults, age 18 or older, who are enrolled to provide child care for up to six children at a time.  License exempt providers can provide care in their own home or the child’s home if they are related by blood, marriage or adoption as a:

• (Great) Grandparent
• (Great) Aunt or Uncle
• Sibling (only if the provider and the child do not live together).

License exempt Child Care Providers who are not related to the child can only provide care in the child’s home. You must meet requirements and apply to become a license exempt provider in order to receive assistance payments for a child that you care for. Go to the License Exempt Provider Application to begin the process.

FREQUENTLY ASKED QUESTIONS

Q: How do I become a licensed provider?

A: If you wish to be licensed as a child care center, group child care home or family child care home, call the Child Care Licensing Bureau  (CCLB) toll free at 1-866-685-0006 or visit: www. michigan.gov/michildcare

Q: As a licensed provider, how do I accept CDC subsidy-eligible children?

A: If you are currently a licensed provider and wish to accept a CDC subsidy-eligible child(ren) into your program, you and the parent will need to complete the DHS-4025, Provider Verification form, selecting you as their provider. The parent will submit the form to MDHHS. All staff that have contact with children will also have to complete a comprehensive background check.

For reimbursement, please go to the Provider Resources section and review the I-Billing instructions and Billing help information.

Q: How do I apply to become a license exempt provider?

A: You must meet eligibility requirements to become a license exempt provider in order to receive assistance payments for a child that you care for. To begin, complete a CDC License Exempt Provider Application, which can also be found below or call 1-866-990-3227.

Q: Who do I contact for questions about Great Start to Quality (GSQ) Orientation or the Quality Rating Process?

A:  For more information about GSQ Orientation or the Quality Rating process, please call 877-614-7328 or visit Great Start to Quality and click “Providers and Educators”.  For Orientation, select “Learn about Orientation”. For the Quality Rating Process, select “Learn about Participating”.

Q: How much does a fingerprint background check cost?

A: The fingerprint background check costs $64.25. The provider or applicant is responsible for this cost. The fingerprint background check is not required for license exempt – related providers.

Q: How should I bill as a child care provider?

A: To be paid, you must submit billing information to the Department using I-Billing (Internet Billing). You will need to know:

• Your provider ID number.
• Your personal identification number (PIN).
• The pay period number (see Payment Schedule).
• The number of hours the child(ren) were in care while the parent attended his or her authorized activity (using your time and attendance records).

Q: How will I be reimbursed?

A: Payments are based on the parent’s eligibility and the child’s attendance. Providers submit their billing to the Department every two weeks and are paid every two weeks. The estimated check mailing date and Electronic Funds Transfer (EFT) deposit dates are listed on the CDC Payment Schedule. Provider billing information submitted after the deadline, but within seven days of the deadline, will be paid the following week.

Q: What is the FBI fingerprint appeal process?  

A: For additional details about the FBI fingerprint process, see the License Exempt Provider FBI Fingerprint Process.

Q: What if I am found ineligible prior to fingerprinting?

A: If you are found ineligible to be a license exempt provider before your fingerprint and background check is complete, you will receive a letter from the Child Development and Care office explaining the reason for the denial. After reviewing the letter, if you have questions, you may contact 866-990-3227 for assistance.

Q: What if I am found ineligible after fingerprinting?

A: If you are found ineligible to be a license exempt provider, you will be notified by the Child Care Background Check unit within the Department of Licensing and Regulatory Affairs (LARA).  The notice will include the reason for your ineligibility.  LARA will send you a form that tells you how to request a re-determination, in the event that this determination was made based upon inaccurate information or records. If you have questions about your fingerprint denial you may contact LARA for assistance at 844-765-2247.

Provider Forms & Publications

How to Apply for Child Care Assistance

The Division of Child Care offers child care assistance for:

• Low-income working families
• Teen parents enrolled in high school, GED, ESOL, or remedial education programs
• Residents of homeless or domestic violence shelters
• Individuals who are unable to care for their children due to a physical, mental or emotional condition
• Individuals who are unavailable to care for their children due to participation in court-ordered community service or participation in a drug treatment program
• Individuals who are currently receiving full-time DES child care assistance who enroll in a full-time education or employment training program, and submit a work requirement waiver to DES

Child care assistance is also available for grandparents and guardians:

• When the parent of the child is not living in the same home
• When the grandparent or guardian is engaged in an eligible activity
• Note: Only income received on behalf of the child is considered.

Child care assistance is available without regard to income for the following:

• DES Cash Assistance recipients
  • Grant Diversion program for job search
  • TANF recipients who are employed
• Referrals from a DES Jobs Program
• Referrals from the Arizona Department of Child Safety or Tribal Child Welfare program

Documents Center for Families – search for reports, forms, policies and pamphlets and posters with information about child care programs and services.

Apply for Child Care Assistance

Submit the following to a local office:

• A completed Application for Child Care Assistance
• Proof of identity for the applicant
• Proof of U.S. Citizenship or Qualified Immigrant Status for all children needing care
• Selected a DES Contracted Child Care Provider 
  • As part of the application process, please select a DES-approved child care provider by calling 1-800-308-9000 or by visiting azccrr. com

Submit the following verification of eligible activity documents (as applicable) to a local office:

• If employed:
  • the most recent paycheck stub, or
  • if newly hired, an Employment and Wage Verification Statement, or
  • if self-employed, monthly self-employment records or previous year income tax return
• If unable or unavailable to care, a completed Verification of Unable/Unavailable Status form
• If residing in a shelter, a completed Verification of Shelter Case Plan
• If a teen parent, proof of school attendance

Submit the following additional verification documents (as applicable) to a local office:

• Proof of unearned income, such as Social Security Income (SSI), Child Support, loans, etc.
• Proof of relationship or guardianship when the applicant is not the parent of the children needing care.

Effective July 1, 2022, individuals who are currently receiving full-time Child Care Assistance may submit documentation to waive work requirements while participating in a full-time education or employment training program. Eligible individuals can contact their local DES Office or Child Care Eligibility Specialist for additional information.

When an Application for Child Care Assistance is not required:

• Referrals from a DES Jobs Program
• Referrals from the Arizona Department of Child Safety or Tribal Child Welfare program

Find a local DES Office

After The Application

Please note that applications for child care can take up to 30 days to process and complete.

• Submit your completed application to your local DES Child Care office:
  • Via fax, email, in person, or by U.S. mail
  • Find your local DES Child Care office 
• Once your application is received:
  • An Eligibility Specialist will contact you for an interview.
  • The Eligibility Specialist will let you know if additional information is needed. 
    • Please do not disregard correspondence from the DES Division of Child Care, as this may delay services.
• Your assigned Eligibility Specialist will:
  • Review your application
  • Let you know if additional information or verification is needed
  • Determine whether you qualify for child care assistance and what your copay would be
• Be available to discuss any other relevant information
• If you do not agree with the determination of your application, you may submit a Fair Hearing Request to your assigned Eligibility Specialist in person, by email or fax. After the request is received, the DES Fair Hearing Unit will complete the review process.

For more information, contact your local DES office to speak with a Child Care Eligibility Specialist.

Documents Center for Families – search for reports, forms, policies and pamphlets and posters with information about child care programs and services.

Join the queue for kindergarten at the MFC. How to check the queue for kindergarten

How to enroll a child in kindergarten through the MFC?

The procedure for enrolling a child in a public kindergarten has always been difficult and nervous: due to queues, constant lack of places. They are distributed by an expert commission, giving priority places to beneficiaries and people with a residence permit. Since 2010, the process has become more transparent and accessible: registries have been opened, and the procedure has been greatly simplified. Consider how to enroll a child in a kindergarten through the MFC, what documents are needed, how to track the queue via the Internet, and assert your rights in disputable situations. It is worth noting that multifunctional centers have made it impossible to use corruption schemes – so another stress factor has been removed.

Why they can refuse admission to the kindergarten

It will not be difficult for parents to sign up for a queue at a preschool education institution if they follow the correct algorithm in actions and collection of documentation. At the same time, cases of refusal by institutions are also possible.

Applicants may be denied if places are not available. In this case, the department must notify in writing of the decision and offer options for resolving the problem – enroll the child in a kindergarten assigned to another district, or save a place for him during the next enrollment.

They cannot refuse because of the lack of a mark of permanent registration in the region, but in this case, children with such a “mark” will have an advantage in the distribution of places.

It is illegal to refuse due to lack of a vaccination card. Since 2000, the employees of the centers have been obliged to add them to the list of those in need and admit them to kindergartens, regardless of the fact that the child has been vaccinated.

In the event of an illegal and unjustified refusal to provide a place in a preschool education institution, parents have the right to defend their interests. To do this, a written complaint is submitted to the management of the kindergarten, the next instances are the prosecutor’s office and the court.

Registering for kindergarten by contacting the MFC is a convenient service aimed at saving young parents time. In addition, there are cases that require the intervention of the center’s staff. As a rule, they touch upon issues of privileges for families belonging to the category of beneficiaries.

How to check the queue for kindergarten

After submitting the documents, the child is included in the waiting list. From this moment, parents control the change in the current status of the application in the queue. To do this, you can use one of the proposed options:

• Personal visit to the MFC. In order to find out the status change, you can visit the center where the documents were accepted and ask a specialist about changes in the queue. Personal appeal is not always convenient and requires the expenditure of personal time.
• By phone MFC. If there is no time to visit the center, you can simply call the hotline number. Also, the registration receipt will contain the telephone number of the commission for the distribution of the queue in the kindergarten, you can call here.
• Through the State Services portal. In most regions, it is possible to see the status of the application if the papers were submitted through the portal. If the application is submitted through “My Documents”, the online service will not give a response about the change in the queue.
• Through your local education department.
• On the site of the local administration.

Electronic queue for kindergarten – open state register. Parents whose children have not reached the age of 7 and need the services of preschool educational institutions can become registered.

Applying through the MFC

It is much more convenient to apply to the MFC than to the local administration. Multifunctional centers work according to a convenient schedule and are happy to help clients.

In order to apply, you must do the following:

1. Come to the MFC in your place of residence. You should have the entire list of required documents with you:
   An application for registration can be filled out in advance or at the center. It must indicate 3 preschool institutions in which you would like to enroll a child. In addition, it is necessary to indicate the date from which the child will start going to the garden;
2. Applicant’s passport or other identification document. If you are registered in another area, then you need to confirm your residence;
3. If the applicant is not a parent, then you must have a document confirming the right to represent the interests of the child;
4. Presentation of benefits, if any;
5. Child’s birth certificate;
6. Documents on the conclusion of the psychological, medical and pedagogical commission (if any) for enrollment in special groups.
7. Get an electronic queue ticket. Select in terminal. You can make an appointment in advance through the website of the multifunctional center.
8. After the call, approach the employee with documents for verification. The center specialist will issue you a receipt.
9. Within 3-10 working days, go to the multifunctional center and get a certificate of enrollment in kindergarten.

You can check your turn by calling the Administration at the place of residence. If the application was submitted through the State Services, then you can see the queue on the official portal. To do this, you must log in to your personal account.

Before your child’s planned enrollment date, you will receive a letter from the administration stating which kindergarten your child is enrolled in. After that, you need to contact this children’s institution and collect documents:

1. Medical certificate of the child’s health.
2. If the child is sent to a combined or compensatory group, the conclusion of the commission must be submitted.

If you do not show up, the queue may be transferred to another child.

Make changes to the application

When planning to send a child to a kindergarten, parents should take the choice of a preschool institution seriously. After queuing, they need to constantly monitor their status. In case of any changes in the documentation, they should immediately inform the authorized persons in order to correct the data in the submitted application.

Terms of service

After receiving the application and documents, employees of the Department of Education will study them (Federal Law of 29.12.2012 N 273-FZ). Legislation allocates only 10 working days to confirm the application and register the child.

Forms of receipt

Notification of the decision will be sent to the applicant by e-mail. If the application was submitted in paper form, then parents need to contact the department of education to create an account and then track the dynamics of the queue.

The result of the service

The director of the kindergarten can form a list of vacancies during the selection period or during the academic year. As soon as the exact number of vacancies is known, notifications will be sent to parents who are at the forefront of the queue.

How to check the queue for kindergarten through the MFC?

After queuing, it is necessary to periodically monitor the movement of the queue.

To check the queue through the MFC, do the following:

1. Go to the official website of the multifunctional center.
2. Select RF.
3. Open the portal of the MFC in your region and check the queue for kindergarten.

It is not possible to check the queue through the MFC in all regions. If this service is not available, then you can call the MFC and clarify your turn.

If you are on the queue through the MFC, then you cannot check the queue on the State Services portal. Only those who queued through this service can get information about the queue at the State Services. The only exception is the Rostov region.

If you submitted documents at an institution, you can find out the queue only by phone or by visiting the center in person.

How to know the queue and track the results?

You can track the sequence as follows:

1. By phone.
2. During a personal visit to the MFC.
3. On the State Services portal.
4. On the official website of the nearest MFC.

To keep track of the queue faster and easier, it is recommended not to lose your ticket number.

If it is more convenient for you to watch the sequence on the Internet, then you need to register on the State Services portal. The resource has a special tab where you can find out your queue position. To do this, a track number is entered in a special window.

IMPORTANT

If there is still no place available at the time of enrollment in kindergarten, compensation payments can be made for not providing a place in preschool. You should find out about the conditions in the social security authorities.

Kindergarten queue: how to get into it

Parents (or legal representatives) of a child of preschool age have the right to enroll a child in the kindergarten queue. You can enroll your child in a kindergarten in different ways:

1. submit an application and the necessary documents to the Department of Administration (Government) at the place of residence;
2. through the State Services portal www. gosuslugi.ru by submitting an electronic application;
3. apply through multifunctional .

Please note: some categories of citizens have priority (benefits) when applying for kindergarten. These categories are listed below (click to enlarge).

By application number

Important! On this portal, it is currently not possible to track the movement of the queue by the application number. There was such an opportunity earlier, but the site developers canceled it due to anonymity.
Parents can fill out a paper application form and submit it to the preschool management. In this case, to track the queue, you will have to personally come to the kindergarten and ask questions of interest.

1

Applications for admission to preschool educational institutions can be found at .

How to enroll your child in a kindergarten in Moscow or St. Petersburg

If you live in Moscow, you can enroll your child in a preschool through the mos. ru website (services – education – preschool – enrollment in kindergarten).

Once the child has been assigned a queue number, you can find out about the place in the application queue on the same page, and if necessary, make changes to the application.

General phone number of the Public Services Centers in Moscow.

If you live in St. Petersburg, you can sign up for a queue for enrolling your child in a kindergarten using the link.

Surname

On the portal https://www.mos.ru/, registered users can use wide functionality. They have an option that allows them to keep track of their number in the queue for kindergarten. To get information you need:

• go to the official website of the service;
• after authorization, the user enters the personal account;
• in the page that opens, selects the option “view the queue”;
• follows the suggested link;
• a form is displayed on the monitor screen in which personal data must be entered;
• after confirmation of the application, the system displays the collected information.

The uslugi.mosreg.ru portal was specially developed for residents of the Moscow region, thanks to which parents can track the status of the queue number for preschool institutions.

Why a child may be denied admission to a kindergarten

It seems that enrolling in a kindergarten is a relatively easy task. Unfortunately, during the recording process, a number of unforeseen difficulties sometimes arise. Often children are generally refused to be admitted to kindergarten. Rejections happen for a variety of reasons, and most of them are illegal.

In fact, there is only one common legal reason for refusal – a child may not be taken to kindergarten if there are simply no free places. Any kindergarten has documents that determine the maximum allowable number of children in groups. Admission to the group of an additional child means bringing to administrative responsibility. However, even in such a situation, you will either be recommended another kindergarten, or offered to wait until next year.

Consider a number of issues that arise in connection with refusals of admission.

How the queue is formed and moves

Having registered for kindergarten through the MFC, it is important to understand that the queue consists of two groups – people with benefits and ordinary citizens. Half of the available seats belong to the out-of-turn and first-out, and the other half to citizens without privileges.

The distribution of places in preschool educational institutions is carried out in accordance with Federal Law No. 273 of 2012.

Out of turn are:

• disabled children;
• children of persons affected by the Chernobyl accident;
• orphans;
• children of prosecutors, judges, representatives of law enforcement agencies and military departments.

First-priorities are a broader group, including:

• kids from large families;
• low-income;
• with disabled parents;
• refugees;
• children of firefighters, customs officers, policemen.

You can apply for the queue to three kindergartens at once. One option will be the main one, the other two will be the spare ones. The speed of advancement in the queue is affected by the availability of places, the number of beneficiaries, the age of the baby, the date of application, and the presence of registration in the region. If you notice that you have moved down the queue, it means that applications from privileged categories of citizens were submitted to this garden.

What documents are needed for kindergarten

On the day of application, one of the parents goes to the multifunctional center by appointment or on a live queue by coupon, he must have with him:

• Original of the child’s birth certificate
• Your passport
• An application that you filled out earlier, although it is not necessary to fill it out on the spot.
• If a child receives benefits, then original supporting documents are required, and one copy for each (they can be made directly at the MFC), for large families, the original certificate of family composition.

List of required information

For registration, you must provide a package of documents: Documentation confirming the grace status (if any) copies 5 Certificate of registration (residence) of the child Original 6 CONTARALLY CONTARED OF PRODUM copy 7 Documentation that is the basis for enrolling a child in a health or compensatory group (if necessary) original

All requested documentation must be scanned if parents apply through the official website of the State Service. After completing the electronic application form, they must download all copies and submit.

Queue application

The application can be completed either manually or on a computer.

The form consists of six parts:

1. General information. Information about the applicant is indicated. Who is the child, his full name, contacts and passport details.
2. Address of the child’s place of residence. Specifies the full address, including postal code. Below is the number of the document confirming the registration of the child.
3. Place of residence of the child. To be filled in if it does not match the registration address.
4. Information about the child. His full name, SNILS and date of birth.
5. Identification documents of the child. The details of the birth certificate and passport are filled in (for foreign citizens).
6. Information about the educational institution. The year of the intended visit, the addresses of the desired organizations, the mode of stay and the scope of the direction, bias are indicated.

At the end of the application, the date, signature and its decoding are put. Documents confirming the right to a preferential queue, if any, are attached to the form. Applications for placing a child in a kindergarten through the MFC can be found here.

If the sixth paragraph indicates a special focus on health improvement, then the applicant must attach a document confirming the need for a kindergarten with this slope.

Preparing and submitting the application

In order to shorten the application process, you can download, fill out and print the child registration form in advance, if you have any difficulties filling out a sample form, you can receive and enter information directly at the office MFC, in consultation with a specialist.

How to correctly fill out an application for kindergarten

After you have downloaded the sample, you need to fill it out, there are two options: enter the information on your computer in Microsoft Word and then print it out, or immediately print it out and fill it out by hand.

Sample application for kindergarten contains six disagreements, consider how to fill each in order

1. General information information about you (the one who applies)

2. Address of registration of the child – place of permanent registration (registration) of your baby

3. Place of residence of the child if it matches the place of registration, you can put dashes, if not, then fill it out.

4. Information about the child

5. Birth certificate of the child, passport of the child who is a foreign citizen

if not, leave dashes.

6. Information about the educational organization

– the last and most important section in which you need to indicate the area in which the kindergarten is located, three preferred kindergartens to choose from, choose the mode of stay of the child (underline as necessary), focus on the group of children.

In the penultimate line, we must indicate whether you have any preferential documents confirming the extraordinary admission of the child, a scanned copy of them must be attached to the application.

If you have chosen the orientation of the group to be health-improving or combined, in the last line you must indicate the name, number and date of the document issued by the psychologist-medical-pedagogical commission at the place of residence, and attach a copy of it.

As soon as you fill out the application, at the end you need to give consent to the processing of personal data, indicating your full name, date and signature.

What difficulties may arise in processing the application?

If the data specified in the electronic application (information about the benefit, registration address) is not confirmed during interdepartmental processing, you will receive a notification about the need to confirm them through your personal account. To confirm the information specified in the application, you must attach a scanned copy or photo of documents confirming the child’s registration address in the city of Moscow and information about the benefit.

I have some questions.

Where to apply?

The Department of Education and Science of the city of Moscow operates a Center for informing the public about the provision of educational services.

The Center’s specialists provide consultations on enrolling a child in a kindergarten, transferring a child from one educational organization to another, making changes to an electronic application, recruiting preschool groups of educational organizations, and others.

• sources
• https://mfc-oficialnyj-sajt.ru/kak-vstat-v-ochered-v-detskij-sad-cherez-mfc
• https://MFC-spravka.ru/zapis-v-detskij-sad-cherez-mfc.html
• https://mfcgos.ru/instrukcii/kak-zapisat-rebenka-v-ochered-v-detskij -sad-cherez-mfc
• https://mfcrus.ru/detskij-sad
• https://gosuslugi365.ru/mfc/vstat-na-ochered-v-detskij-sad-v-mfc.html
• https://mfc-list.info/kak-zapisat-rebenka-v-detskij-sad-vstat-v-ochered-cherez-mfc.html
• https://mfc-consultant.ru/semejnye-uslugi/ochered -v-detskij-sad-cherez-mfc/
• https://www. mos.ru/otvet-obrazovanie/kak-zapisat-rebenka-v-doshkolnuyu-gruppu-detskiy-sad/

Enrolling a child in a kindergarten, how to join the electronic queue through the State Services

According to the legislation of the Russian Federation, every child over the age of three has the full right to preschool education in a kindergarten. It should be borne in mind that the procedure for setting up a preschool educational institution and registration in an electronic queue raises a huge number of questions from the parents of the baby. Therefore, every mom and dad should know all the features and nuances of writing an application and choosing a children’s institution. In the article we will tell you how to enroll a child in kindergarten, take a place in the online queue through the public services website.

Contents of the article

How is the formation of the queue in the kindergarten

To begin with, you should understand the theoretical issue, everyone should imagine how the lists are formed and the distribution of kids in preschool institutions. According to the standard, the procedure for enrolling and admitting children to kindergarten looks like this:

1. At the beginning, parents must prepare an application to the authorized department and attach all the necessary documents to it. It is advisable not to delay this procedure, the sooner you submit a request, the more chances the baby has to get a referral.
2. After that, you will be entered into the general card index for admission. As soon as you turn three years old, you should be called to the selected kindergarten or the administration of the settlement, where they will give you a ticket for enrollment. This situation is possible only if there are vacancies. If there are no vacancies in the preschool indicated in the application, then parents should be offered other suitable places.
3. At the end, you need to personally go to the kindergarten and conclude an agreement and contract for the provision of services with the head.

In practice, it does not always happen that the child is admitted to the institution indicated in the request. After registering the application in the authorized department, your ward will be registered in the general queue. The system automatically distributes candidates according to the established regulations and parameters – the current position of the child on the list, the availability of benefits and age characteristics.

Please note that there are categories of children who receive priority places in the waiting list. These include children with benefits under the federal or municipal program.

The last parameter that affects successful admission to a preschool educational institution is the availability of vacancies, if there are none, then another institution will have to be considered.

Preparing Required Documents

Parents must collect all required documentation before submitting a request for review and placing in the waiting list. The list includes the following papers:

1. Passport from one of the parents who writes the application.
2. If there are no parents, then you will need to provide a document confirming the rights to official custody of the child.
3. Baby’s birth certificate.
4. Please specify SNILS in your request.
5. Application completed according to the established standard. If you use the public services website and write a request in electronic format, then you need to write down your personal information in the questionnaire.
6. If you belong to the category of beneficiaries, you will have to attach documents that confirm this fact.

Download an application for admission of a child to kindergarten

You can submit an application and documents to join the queue for kindergarten at the following authorities:

1. Visit the Department of Education, it is located in the administration of the locality. Pass all the necessary papers to the employee for consideration and registration in the queue.
2. You can contact any branch of the MFC. Employees of the service center will accept your application, check it for correct filling and send it to the administration for further registration.
3. Use the Government Services Portal. The service allows citizens to cooperate with all government structures and federal services. To take a place in the electronic list for enrollment in kindergarten, it is enough to write a request online using any mobile phone or computer with access to the world wide web.

On the day of the visit to the office, you will need to provide original documents from which a copy will be taken. If you are sending an electronic application to a kindergarten, you can upload scanned copies to the site and send them along with a request for verification.

How to enroll a child in a kindergarten through the State Services: instructions

Please note that only registered users will be able to use the electronic service. To create an account, you must fill out a form, provide personal information and contact information. After that, you can go to the site, but with limited rights. To gain access to all portal services, you will need to fill in the details of your passport and SNILS, and then visit any service center or MFC with a passport, where you will activate your profile. Now you can start enrolling your child in kindergarten through the State Services. You do not need to register your child on the portal.

Step 1. Authorization and search for the service

To enroll your child in kindergarten and get a place in the queue, you will need to do the following:

1. Log in to the official website of public services, enter your phone number or SNILS and a security password from the system.
2. Go to the catalog of available services, the link is on the top panel of the page.
3. Click on the family and children section.
4. Select an entry to kindergarten.
5. After that, you will see a detailed description of the offer, the procedure for obtaining the service and writing an application. Check the box below to submit your request electronically.
6. Now click on the link to write an application.

Step 2. Completing the electronic application

Now let’s look at how to apply. A standard form will appear in front of you. In the first paragraphs, it is necessary to prescribe personal information about the applicant – the legal representative of the child, parent. The system will automatically fill in all empty fields using the information that is stored in the site’s personal account. You need to carefully inspect each item for errors or inaccuracies. Be sure to check your passport details, the slightest typo can lead to unpleasant consequences.

Indicate who you are for the baby, from whom the application is being submitted – a parent or legal guardian, in the second case, you will have to provide a supporting document.

Step 3. Personal data of the child

Now you need to fill in information about the child himself. Indicate his last name, first name and patronymic, date of birth and gender. If SNILS is available, then write its unique number.

Write down the information from the baby’s first document, the data from the birth certificate – its number, series, who issued it and when. If you have a form of a different sample or another country, please provide the relevant details.

Step 4. Determine the exact place of placement of the child

Many parents are wondering if their child needs to be registered in order to enroll in a kindergarten through public services. This task is not mandatory, but may be useful in the future. According to the standard regulations, a child can choose any preschool institution of a preschool educational institution, regardless of his permanent residence permit. In the seventh paragraph, indicate the exact address where the baby lives. If it matches yours, just check the corresponding box. Otherwise, you must enter the full address.

Step 5. Select a suitable kindergarten on the map

On the screen of your mobile device you will see a virtual map showing all existing preschool institutions in the locality. The task of the parent is to choose the three most suitable kindergartens according to their personal criteria (this may be a convenient location or the presence of a nursery).

Be sure to set priority on one preschool. To do this, check the box next to its name. It should be recalled that before choosing a kindergarten, carefully check the reviews of visitors on the Internet and the condition of the institution. So that you don’t regret it in the future.

In order for the system to automatically select another institution for you, if there are no places in the specified three places, check the corresponding box.

Please enter your child’s basic criteria for enrollment, estimated year of enrollment, and the category your child belongs to. If there are benefits, check the box and write down what benefits you have.

Step 6. Upload the electronic version of the documents

The last step is to provide documents to confirm the enrollment eligibility. Upload your birth certificate and your passport, namely scanned copies. At the same time, consider the recommendations regarding the format and size of photographs. If necessary, upload additional papers confirming the availability of benefits.

Finally, give your consent to the consideration of your request and personal data. Submit your application for review and review.

How to track your turn

After submitting an application and appearing in the general queue, you can check the current position of your baby in the list at any time. The procedure can be performed directly on the public services website, to do this, follow the steps:

1. Perform initialization on the portal.
2. Go to the section of available offers in the main menu.
3. Select the appropriate category for family matters.
4. In the next window, specify the kindergarten enrollment service.
5. You will see an item to check the current position in the queue. Click on it.
6. Then read the restrictions and description of the function. Click on the service activation button.
7. The requested information appears. The status of your request and the number in the general queue.

In addition, you can contact the administration, provide the application number and request the necessary information.

Who is eligible for priority priority

The law strictly regulates the process of enrolling in kindergartens. The set of rules says that there are a number of persons who can count on enrollment without a queue, or have priority over ordinary citizens.

Immediate enrollment is received by:

1. Orphans.
2. Children whose parents or relatives liquidated the Chernobyl disaster died from radiation sickness and exposure to radiation.
3. Children of government officials, namely employees of the judiciary, the investigative committee and the prosecutor’s office.

Priority in the queue are:

1. A child who is brought up in a large family.
2. Disabled, or one of the parents is not legally capable.
3. Children of law enforcement officers or military personnel, preschool educational institutions.
4. If the candidate’s brother or sister is already enrolled in kindergarten.

All of the listed categories of children receive an advantage compared to the usual ones, only after them the place will go to the baby without benefits, when placed in the queue.

The article described how the child is placed in the queue for kindergarten. The procedure is as simple as possible if you use the public services portal. Try to complete all necessary procedures as early as possible. After registration, you should periodically check the position of your baby in the general list.

How to enroll a child in a kindergarten in Novosibirsk through the State Services: instructions with pictures

03/23/2022 at 14:12

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Electronic enrollment in kindergartens has started in Novosibirsk. The application can be submitted on the portal “Gosuslugi”. The procedure consists of 5 steps and takes only a few minutes.

Photo: pixabay.com

In Novosibirsk, an electronic system for registering for kindergarten began to work on March 4, in Berdsk it is planned to launch it on April 1.

This year, the process of enrolling a child in a kindergarten at the State Services has become much more convenient and faster. This is due to the recent refinement and modernization of the regional system “Electronic Kindergarten”.

To enroll a child in a kindergarten, you need to fill in the place of residence, data about the child, indicate the desired address of the kindergarten. At the same time, the instructions note that kindergartens in Novosibirsk are now accepting children aged 2 months to 8 years.

The first two steps are filled in automatically, according to the data from the personal account, the applicant enters the rest of the data on his own.

Screenshot from the Gosuslugi portal

Recall that from April 1, Russia will begin accepting applications for a new allowance for children from 8 to 16 years old.

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how and where to get on the waiting list

According to the legal framework of the Russian Federation, any child who is of preschool age and lives in the country can count on getting a place in a kindergarten. The registration procedure is notable for its complexities and nuances, so you need to take care of collecting all the necessary documents in advance. The same rule applies to the ordinal queue. Today there is a shortage of free places in preschool institutions, which is why parents apply for some time in advance.

Table of contents

• When to queue for kindergarten
• What documents do you need to enroll your child in kindergarten
• How to enroll a child in kindergarten: methods and instructions
  • How to apply at the local education department of residence
  • How to queue for kindergarten through the MFC
  • Enrolling a child in kindergarten through State Services
• Who is entitled to kindergarten benefits
• How to check the queue for kindergarten
• Reasons for refusing to place a child on the queue for kindergarten
• What to do if there are no places in kindergarten
• Is there compensation for not providing a place for a child in kindergarten
• Useful video

When to queue for kindergarten

Experts recommend to queue immediately after receiving a child’s birth certificate. Both mother and father can write the application. At the same time, parents have the right to independently choose the age of sending to kindergarten, they indicate all the information in the application. It is best to register from 6 months after the birth of a child. It is also possible to submit an application in the year of admission to kindergarten. However, this does not give a sure guarantee that there will be free places for a particular family.

According to the legislation of the country, children are taken to kindergarten from the age of 3 in regular groups. At a younger age, kids are accepted into those preschool organizations where there are nursery groups. The maximum age for kindergarten enrollment is 7 years. Child psychologists do not advise giving offspring to such institutions at an early age, when they are not able to contact their peers in any way.

Help. The optimal age for entering kindergarten is between 3 and 5 years of age.

What documents are needed to put a child on the waiting list for kindergarten

To join the waiting list, you will need to prepare a list of documents suitable for the procedure:

1. Original passport of the mother or father of a small child.
2. Copies of parents’ passports with registration page.
3. Birth certificate of the offspring.
4. Copy of birth certificate.
5. Documents confirming the provision of benefits to a particular family.
6. Application for registration. It is written in the name of the head of the administration of the district or district where the family lives.

All collected documents are submitted personally when visiting the administration or sent in electronic format. When a child is admitted to a kindergarten, a medical card with all the examinations passed will be required.

How to enroll a child in kindergarten: methods and instructions

Due to various violations of preschool workers, the process of obtaining a place in preschool institutions is not always carried out quickly and in accordance with all legal regulations. Because of this , a special commission was created by the authorities, responsible for the distribution of children in kindergartens and monitoring the timely receipt of places . This approach greatly facilitated the registration process. Today, parents can track the queue online and be aware of the latest changes.

If earlier the issue of admitting a child to a kindergarten was decided directly with the director of the institution, today registration and acceptance of applications are handled in special institutions or centers. However, such measures still do not give an exact guarantee that the place is circled at the right time. Therefore, employees of city administrations recommend enrolling in kindergartens immediately after the birth of the offspring. You can register in several ways:

1. in the educational departments of your city;
2. at the MFC;
3. through online portals.

Before contacting the relevant authorities, one of the parents will need to complete an application. It must include information about the child’s health, possible family benefits, and also leave your own contact information. In addition, the application contains the passport details of the mother or father and preschool institutions where the parents would like to send the child.

Help. According to the laws of the Russian Federation, you can choose 3 kindergartens for registration. You will also need to indicate the approximate date when the child will be able to start attending preschool.

How to apply at the education department in your area

One of the most common methods of applying is to apply in person to the district administration or educational authorities. Today, not all parents have had time to try out electronic possibilities, so many prefer to regulate all problems during a personal visit. This method has a significant drawback in the form of large queues and wasted time. What to do when applying to the administrative authorities:

1. Make an appointment with the relevant organization.
2. Come at the appointed time and take a form from the administration worker to fill in the data. Any parent can do this. The application contains a list of required data, contact information, numbers or names of the selected preschool institutions.
3. Give the completed document to the administrative worker and get your serial number, by which you can track the status of the application.
4. Show your passport and its copy, as well as the child’s birth certificate.

Help. In some cases, proof of family composition may be required. This will help speed up the process of obtaining a place in kindergarten. After that, you should remember your serial number and wait for a message from the administrative authorities. Periodically, you can call and clarify the information of interest.

How to queue for kindergarten through the MFC

Getting in line at the Multifunctional Center is a less stressful and busy process. There is a more free work schedule for all specialists, so parents can avoid long queues. It should be borne in mind that not all MFCs have such a service, because of this it is recommended to call the organization in advance and clarify all questions. How the registration procedure looks like:

1. First of all, you need to prepare all the necessary documents, as well as fill out a special application. Forms can be obtained from an employee of the multifunctional center. They indicate all the information about the child, the contact details of the parents, the names of the preschool institutions of interest. If the family has social benefits, it is worth preparing the relevant documents for applying.
2. When all the data is ready, you need to give them to the MFC specialist.
3. Obtain the required receipt and serial number of the submitted application.
4. In a few days, come to the Multifunctional Center and receive a certificate of the child’s registration with the preschool educational institution. It is worth checking that the document contains the date of issue and the serial number of the queue.

Important! If you have any difficulties in filling out the form, you should contact the MFC employee with a request for help. This will help avoid further errors and queue delays.

How to queue for kindergarten through the MFC, you will learn from this video:

Enrolling a child in kindergarten through State Services

State Services is an electronic portal that helps to solve many social issues online. This recording method has a number of advantages:

• Time saving, no long queues.
• Ability to send all the data without leaving home.
• Possibility of tracking the result in electronic format.

The procedure for registering in a kindergarten through the State Services website is as follows:

1. The first step is to go to the official source of the institution.
2. To get a serial number in the queue, you need to register on the site. This process may take some time, as the parent will need to enter passport details, email, contact details.
3. When the registration procedure is completed, you need to enter your personal profile.
4. In the side menu, you will need to select the “Education” button.
5. Here find the line “Enroll in kindergarten” and click on it.
6. Click on the entry line and enter the required data.
7. Now you need to fill out an application for a place in a kindergarten. You can do this on the “Fill in the application” tab. In the form that opens, you will need to enter all the data, as well as indicate the degree of relationship with the child who is sent to preschool.
8. Open the interactive map and select the 3 institutions that interest you the most. Put them on the application.
9. Write the approximate date of the child’s first visit to kindergarten.
10. If there are benefits, attach the relevant document to the submission form.
11. Carefully check all entered data for errors or typos. This will help avoid future problems.
12. Click on the checkmark to confirm the possibility of processing the entered data.

Now you can send an application. Review usually takes 1-2 days. The decision is announced by phone of one of the parents or at the specified e-mail address.

This video explains in detail how to enroll a child in a kindergarten through the State Services:

Who is eligible for kindergarten benefits

The period for enrolling children in preschool depends on the availability of social benefits for the family. The state has provided special programs for some preschool children, allowing them to get a place in a kindergarten in a simplified manner. The following children have priority for admission to kindergartens:

1. Living in a large family where 3 children were born. To do this, you must provide a birth certificate for all offspring.
2. Having military parents. Benefits are provided with appropriate confirmation from the military unit.
3. Living in a family where one of the parents was seriously injured or died during military service.
4. Persons with a disability or living with a disabled family.

Preferential right to enter kindergartens appears for the following categories of citizens:

1. Single mothers. As confirmation, the offspring’s birth certificate with a dash to the line of paternity is provided.
2. Employees of preschool institutions. At the same time, organizations must belong to the DL system of a particular locality.
3. Siblings of children who are already registered in a particular kindergarten. In this case, the state of health of the child must be normal.

Some children are enrolled in preschool without standing in line. This happens when their parents have a certain status:

1. Orphans. As confirmation, an extract from the relevant authorities will be required.
2. Citizens who suffered injuries during the explosion of the Chernobyl nuclear power plant.
3. Parents in high positions in the judiciary.

Important! Children from disadvantaged families and adopted children can also count on benefit programs.

How to check the queue for kindergarten

Queue status is checked in several ways:

• during a personal visit to administrative bodies;
• with the help of Internet resources.

The last option is considered the most convenient way to track, as it does not require much time and long queues. All the necessary information can be found in your personal account on the State Services portal. If the site is undergoing technical work, you can call the hotline.

When contacting the administrative authorities, you will need to make an appointment in advance in order to find out information about the order of the queue. During the visit, you must have the serial number that was assigned when submitting the application.

This video shows how to find out the queue for kindergarten on the State Services website:

Reasons for not placing a child on the queue for kindergarten

Sometimes parents may be denied an application. Reasons for refusal are the following factors:

1. Unsuitable age of the child. Similar situations arise when parents want to send their child to kindergarten before 2 months or after 7 years.
2. Missing some documents. Refusals occur if parents provide an incomplete or outdated list of certificates.
3. False information. The family is denied registration when filling in false data about themselves and the child.
4. Serious health problems in a child.
5. Late application to government agencies after the application was submitted. Most often, the refusal occurs if the parents submitted documents, but did not appear for the consultation on time.

It is worth noting that in case of serious illness or disability, the child also has the opportunity to attend kindergarten. To do this, he must be assigned to a special group or specialized institution for working with special children.

Sometimes an application may be rejected if the child does not have the necessary vaccinations . Such practices are considered illegal. In such cases, parents have the right to appeal the decision and refer to the Constitution of the Russian Federation, which indicates the possibility of independently choosing a decision on vaccinations.

What to do if there are no places in the kindergarten

If the queue has come up, but the child has not been given a place in the selected preschool, parents can take the following measures:

1. Gather all the necessary documents for appeal. This includes identification documents, medical certificates, benefit data.
2. Fill out a complaint against the authority that did not provide a free place in the kindergarten. Here you will need to fully state the problem and describe the entire procedure for registering. At the end of the complaint, it is mandatory to put the date and personal signature. Experts recommend writing a document in several copies.
3. File a complaint with the relevant authorities. This could be the city government, the Ministry of Education, or the judiciary.

When contacting the administration, the time for considering a complaint reaches 1 month. The same deadlines are observed when applying to the Ministry of Education. If, after the elapsed time, the parents again received a refusal or did not find any solution at all, it is worth contacting the judicial authorities.

Important! The decision must be appealed no later than 3 months after the refusal.

Experts note that in such cases it is not worth contacting the law enforcement agency of the Russian Federation, since this action will not bring any result. Most likely, employees of the authorities will not accept the application and send the parents to the appropriate authorities.

What to do if not given or no places in kindergarten, you will learn from this video:

Is there compensation for not providing a place to a child in kindergarten

The issue of compensation is regulated by state authorities. Many factors influence such a decision. If the refusal was due to the fault of the parents, you should not count on material support. When proving that the child was not taken to preschool as a result of poor-quality work of employees of state structures, the family is entitled to monetary compensation. To obtain it, you need to collect a package of required certificates and contact social protection workers in your locality.

Important! Money is paid if the child is under 6 years of age. In other cases, compensation is denied.

Applying for kindergarten is a complex process that comes with additional challenges. Due to the incompetent work of state bodies or employees of preschool educational institutions, many parents are faced with refusals. Therefore, for a positive result, it is recommended to take a queue for kindergarten in advance, as well as regularly monitor its status. This will help to avoid trouble and rejection.

Whether compensation is due if the child is not accepted and not registered in kindergarten, you will find out from this video: