Follow up interview email examples: How To Write A Follow-Up Email After An Interview

How To Write A Follow-Up Email After An Interview

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Interview Follow-Up Email Template Download

Download this follow-up email template in MS Word format and start using it straight away.

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Dear Mr./Ms. [Name],

Thank you for taking the time to interview me [state when the interview took place], it was a pleasure speaking with you and learning more about the [insert the title of the job you applied for] position.

I was very interested to learn about [mention an insight or something you learned about the company or role during the interview that impressed you]. I am very excited about the prospect of [describe how you would add value to the company or how your experience and interests align with the position and company].

Please advise on the next steps and whether there is anything you need from me in the meantime. I look forward to hearing from you.

Best regards,

[Your name]

[Your contact information]

Sending a follow-up email after an interview is often expected and can benefit your application in several ways. For one, it gives you the opportunity to reaffirm your interest in a position and to underline the value you would add to the company you are interviewing with. Moreover, it helps you to make a good impression on the hiring manager, showing that you are thoughtful and appreciative.

Use our step-by-step guide to write a clear, simple follow-up email after an interview.

Key points to keep in mind:

• Be short and clear.
• Keep it professional.
• Proofread and spell-check before sending.

The first follow-up email after an interview should be sent within 24 hours, expressing thanks and inquiring as to the next steps.

If you have not received any feedback in over a week after your first follow-up email, you can send a second follow-up email as a gentle reminder that you are waiting on feedback. This should be just as friendly, enthusiastic, and professional as the first follow up email, but shorter.

1. Subject line.

Rather than composing a new message with a different subject line, continue with the existing email thread that contains your first follow-up email.

2. Salutation.

Use the same salutation as you did in the first follow-up email.

3. Body.

The structure of the body should be shorter and more concise than in your first follow-up email but maintain the same degree of friendliness, enthusiasm, and professionalism. State that you are just following up on the interview, reaffirm that you are still very interested in the position, and ask for an update.

4. Sign off.

Use the same formal or semi-formal tone used in your first email.

Second Follow-Up Email Template Download

Download this template of a second follow-up email after an interview in MS Word format.

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Dear Mr./Ms. [Name],

I trust you are well. I was just following up on the [position for which you interviewed] position. I enjoyed meeting with you [indicate when the interview took place] and learning more about [company name] and [the position]. I am still very interested in the position and will gladly provide any additional information you may still require of me.

If you could provide me with an update regarding the process that would be much appreciated. I look forward to hearing back from you.

Thank you,

[Your name]

[Your contact information]

Follow-up Email After an Interview: 10 Templates & Examples

After a job interview, it’s a good idea to send a thank-you email. It’s an opportunity to make your job application stand out from other job seekers, reinforce why you’re a good fit for the position, and provide any critical additional information to the potential employer.

This article shows you:

• How to write a follow-up email after an interview
• What to write in your follow-up email based on your specific situation
• Provide templates and sample follow-up emails you can use to make your job search easier.

The importance of sending a follow-up email

It’s essential to send a follow-up email because it reinforces why you’re a good fit, allows you to answer any additional questions they have, and will enable you to stand out from job candidates who don’t send a follow-up.

Following up with your interviewer during each stage of the hiring process shows that you’re grateful for the interviewer’s time and excited about the position.

If you include anecdotes from your interview, it shows you were actively listening and have strong soft skills. Soft skills are difficult to teach in a work environment, so they are highly sought after by employers.

How to write a follow-up email

In general, there are three types of follow-up emails you send after an interview:

1. Immediately after the interview
2. A follow-up email if you haven’t heard back
3. A check-in email to stay in touch for networking purposes’

Ideally, you’ll only need to send one email – the thank-you note after your interview that expresses your enthusiasm for the job and thank the interviewer for their time. However, you may need to send a second follow-up email if you don’t get a response from a potential employer.

Below is a step-by-step guide that’ll help you write a follow-up email after an interview:

1.

Use a strong subject line

The best subject lines are clear, concise, and memorable. Here are the best interview follow-up email subject lines:

• Thank you for your time today!
• Thank you for the opportunity!
• Appreciate your time!
• I enjoyed meeting with you!
• Thank you, [insert interviewer’s name]
• Great talking with you!
• Enjoyed our conversation!
• Excellent speaking with you!
• Following up regarding [insert position title]

2. Start with thank you

In the first paragraph, mention the specific position you’re applying to, thank the interviewer for their time, and express your passion for the job and company.

3. Talk about your interview

In your second paragraph, choose a specific topic you enjoyed talking about in your interview or one that seemed essential to the hiring manager. Connect that to your experience, interests, and skills. Use the STAR method to structure a compelling story that is short and to the point.

4. Reinforce your value

In your final paragraph, reinforce why you’re the best candidate for the job. Invite them to ask you any additional questions and close by saying that you’re excited to hear back.

5. Include your contact information

End your email with a professional and friendly closing like “Best,” “Sincerely,” “Thank You,” or “Cheers.” Be sure to include your contact information in your signature.

Follow-up email templates

Below are several follow-up email templates you can use during your interview process.

Follow-up email after an interview template

Subject line: Following up regarding [insert position title]

Hey [interviewer’s name],

Thank you so much for taking the time to interview me for [the position you’re applying for] at [Company Name]. It was great to learn more about your [strategy / challenges / company values / insights].

I really enjoyed our conversation and it reaffirmed my interest in the job. I think I could make a real contribution to [specific goal or issue the interviewer raised]. In my role as a [insert current or most relevant position], I [insert STAR method answer that proves you can help with the goal or issue].

My experience and values really align with [company name] and I’m excited by the prospect of joining your team. Please feel free to contact me on [phone number] or [email address] if you need any additional information. I look forward to hearing from you.

Thanks,
[Your name]

Follow-up email after phone interview template

Subject line: Thanks for the phone call

Hey [interviewer’s name],

Thank you so much for taking the time to talk to me on the phone today. It was great to learn more about [the position you’re applying for] and [company name]. I love the way you’re thinking about [strategy / challenge / company values / insights].

I look forward to meeting you for an in-person interview and providng any additional information you need. Please see my attached resume and cover letter that outline my work experience in detail.

Thanks,
[Your name]

Follow-up email after the second interview template

Subject line: Great to meet you again, [interviewer’s name]

Hey [interviewer’s name],

Thank you for the opportunity to come and chat about [the position] at [company name]. It was great to meet [new peoples’ names]. It’s reaffirmed my desire to work with [team name].

I’ve been thinking about [strategy / challenges / company values / insights] that we discussed and I have some ideas which I’ve attached to the email. Please let me know what you think, I’d be happy to flesh out any details you think are missing.

Thanks again for your time and advice and I look forward to your final decision on the job offer.

Thanks,
[Your name]

Follow-up email after no response template

Subject line: Checking in about [position] at [company name]

Hey [hiring manager’s name],

Just checking in as you said in our last interview that you’d be making a final decision for the [position] by [established deadline].

I think I’m a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additonal details from me to help with the decision-making process.

Thanks,
[Your name]

Follow-up email after receiving competing offer template

Subject line: Following up on [position] at [company name]

Hey [hiring manager’s name],

I wanted to let you know I’ve received an offer for a [position] at [other company name]. My deadline for accepting the offer is on [date].

I’d be happy to turn down that offer if you choose to hire me as your new [job title]. Please let me know if you’re likely to reach a final decision before the deadline I’ve established with [other company name].

I think I’m a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additonal details from me to help with the decision-making process.

Thanks,
[Your name]

Follow-up email examples

Below are several examples of follow-up emails you can use during the interview process.

Follow-up email after an interview example

Subject line: Following up regarding Senior Software Engineer position

Hey Dan,

Thank you so much for taking the time to interview me for the Senior Software Engineer position at Atlassian. It was great to learn more about Atlassian’s company values. I particularly love don’t #@!% the customer.

I really enjoyed our conversation and it reaffmired my interest in the job. I think I could make a real contribution to reducing the loading time of Jira. In my role as a Software Engineer, I tasked with reducing the time to first byte by 20%. To do this, I taught myself how to use Edge Functions which give you the benefits of static with the power of dynamic. By using Edge Functions we were able to reduce our code execution time by 100x.

My experience and values really align with Atlassian and I’m excited by the prospect of joining your team. Please feel free to contact me on 202-555-0147 or [email protected] I look forward to hearing from you.

Thanks,
Joe

Follow-up email after phone interview example

Subject line: Thanks for the phone call

Hey Sam,

Thank you so much for taking the time to talk to me on the phone today. It was great to learn more about the SEO manager position and Canva. I love the way you’re thinking about growing international traffic.

I look forward to meeting you for an in-person interview and providng any additional information you need. This is my dream job so I’m super excited to hear from you. Please see my attached resume and cover letter that outline my work experience in detail.

Thanks,
Jon

Follow-up email after the second interview example

Subject line: Great to meet you again, Clarence

Hey Clarence,

Thank you for the opportunity to come and chat about Product Designer position at Eight Sleep. It was great to meet Sam and John. It’s reaffirmed my desire to work with the product team.

I’ve been thinking about how you said you wanted to improve the first user experience and I have some ideas which I’ve attached to the email. Please let me know what you think, I’d be happy to flesh out any details you think are missing.

Thanks again for your time and advice and I look forward to your final decision on the job offer.

Thanks,
Samantha

Follow-up email after no response example

Subject line: Checking in about Product Manager position at Cointracker

Hey Josephine,

Just checking in as you said in our last interview that you’d be making a final decision for the Product Manager position by Monday.

I think I’m a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additonal details from me to help with the decision-making process.

Thanks,
Chloe

Follow-up email after receiving competing offer template

Subject line: Following up on Marketing Manager position at GitLab

Hey Eric,

I wanted to let you know I’ve received an offer for a Marketing Manager position at Webflow. My deadline for accepting the offer is next Friday.

I’d be happy to turn down that offer if you choose to hire me as your new Marketing Manager. Please let me know if you’re likely to reach a final decision before the deadline I’ve established with Webflow.

I think I’m a great fit for the position and would love to come work with you and the team. Please let me know if you have an update or need any additional details from me to help with the decision-making process.

Thanks,
Patrick

Tips for writing a follow-up email or letter

• Send an email: While handwritten notes can be great, time is of the essence during an active hiring process, so send an email within 24 hours of your job interview.
• Show your enthusiasm: Hiring managers love to hire passionate people who care about the role and company. A good follow-up email is one of the best ways to reinforce our passion and emphasize that you’re a good fit for the position within their organization.
• Include additional information: If you forgot to share an important related experience or said that you could provide additional information after the interview, your thank-you email is the perfect place to do this. You can also use it to clarify anything you feel didn’t come across as well as it should have in the interview.
• Don’t send it without proofreading it: Regardless of whether you send your thank-you note by email or mail, be sure to read the message out loud before sending it. Reading your email aloud will help you catch any grammatical errors or typos. You’re still trying to make a good impression, so a well-written letter is vital. If you’re sending an email, be sure to send a copy to yourself first so you can check the formatting.

How to write a follow-up email for a job application

So you’ve successfully completed another phase of your job search: a full day of interviews for your ideal job. You nailed it as far as you are interested!

You are sure that you are the best fit and will soon receive an offer from them. After a few weeks, you start to get the awful feeling that the job interview wasn’t as easy as you thought.

At this point, you might think it’s best to cut your losses and move on. But don’t do it!

Contact the company before leaving this interview in the past. Of course, keep looking for a job until you get and accept a job offer, but there can be many reasons why you haven’t heard from the hiring manager.

There will likely be several other candidates and the process may take some time. There are many other factors that can cause a response delay.

Perhaps the person who is to approve your proposal letter has dealt with a personal crisis. Or the whole organization had to work on an important project.

The head of the department you applied for may have resigned unexpectedly and the organization needs to replace him first.

You have no idea what’s going on on the other side, for whatever reason. Worrying about it won’t help, but talking to your contact might.

Although you don’t want to be seen as obnoxious, you must do your best to stay in the employer’s memory.

Here’s how to write a follow-up email after a job application without sounding like a pest.

When should you follow up on a job application

It is usually acceptable to send a follow-up email one to two weeks after you have applied, unless the job posting has a set deadline for the recruitment process.

This gives employers enough time to review your resume, cover letter, and any other documents you send. If you continue to communicate after the interview, you should do so as soon as possible – within three to five days.

As a general rule, you should contact the team reviewing your application one to two weeks after you submit it to give them time to process your application. However, you can contact him earlier if you have a job offer.

In this case, contact the hiring manager and tell him that you have received an offer from another organization, but this is your first option. This can speed up the interview process and move you forward.

What do you say when you answer a job application?

After applying for a job, you can send an email or thank you note. This should be done after

How do you follow up on a job application?

Double check and make sure the next steps are correct before sending an email or making a phone call.

Read the job description again

Review the job description again before doing anything else. Tony Frana, career consultant for FlexJobs, advises: “Look out for any deadlines or schedules that may be in the ad.”

The corporation can indicate when the application window closes in a job posting.

You do not want to follow up until this date if you apply. Instead, take the opportunity to apply for another job!”

Be Respectful

On rare occasions, the job description may state that applicants should not call or email to inquire about their status.

If so, you must respect the employer’s wishes and refrain from contacting them. Even if it is difficult to wait, you should not continue – no matter how much you want to.

If you ignore the request, the recruiter will assume that you either didn’t read the job description carefully or didn’t follow the instructions well.

Although employers are hiring despite the pandemic, the hiring process has slowed down.

Keep this in mind as you work on your application. Hiring managers may not have any information to share with you, or they may find that they cannot hire you for the position you are applying for.

Remember that everyone is going through hard times right now and supervisors may not have valuable information for you.

Timing is important

While you may be tempted to respond to your job application immediately after you submit it, you should usually wait a few days.

“Wait about a week or two before considering applications,” advises Fran, “unless the job posting explicitly states an application close window, in which case that gives you a target date for follow-up review. ”

In general, this gives hiring staff sufficient time to review submitted applications.”

Pick a better day

Monday and Friday are the two days you should avoid talking to anyone. Monday is usually a busy day of transition when people return to work.

If the recipient doesn’t read your email by Friday, it could be buried under a mass of emails over the weekend. Tuesday to Thursday are the best days to process job applications.

Use your network

Perhaps one of the leaders of the new company you want to work for knows one of your previous colleagues (or Aunt Marty).

Research your professional and personal connections to determine if you know anyone who can help you get a job or get your resume in the top spot.

Explain the position you want and everything that qualifies you for it, including your education, skill set and work experience. But don’t stop there; don’t forget to offer the person your help as well. They might be more willing to help you if you did it that way.

You can also use online networking platforms such as LinkedIn to find out if anyone in your network knows someone who works for the company you want to work for.

If you do, you can always contact the person to see if they have any inside information about the job. You may be able to ask for a recommendation or ask the person to put in a good word for you, depending on your relationship with them.

Make sure you properly follow up on your job application once you have demonstrated that you can and should.

Professionalism Matters

It doesn’t mean you’re best friends just because you applied or chatted with a recruiter. It is a mistake to be too personal or informal.

Recruiters and hiring managers are nice people, and it’s their job to discuss the job with all sorts of people. On the other hand, they don’t have time to befriend everyone they interview.

When responding to job applications, be professional and respect personal limitations, even if your initial conversation was fantastic.

Find the right email address

When applying for jobs by email, if at all possible, send your email directly to the hiring manager, not to the broad email address “[email protected]” .

If you’re lucky, the email address will be on the original job posting, but if not, you’ll have to do some more detective work to crack it. Try going to the company page on LinkedIn and selecting People.

You can then search for the hiring manager (or someone with a similar position if you don’t know their name) and see if they have the email address listed on their profile.

Be concise

Before following up a job application, it’s a good idea to think about what you’re about to say. So, whether you’re calling a hiring manager, sending an email, or posting on LinkedIn, try to keep your communication short.

“It’s important to keep your correspondence short because hiring managers and recruiters are likely to be inundated with emails and notes from dozens of other candidates, so brevity is important. ”

“You should communicate two things in your email or note: your continued interest in the job and when potential clients can expect to hear about the next steps,” Fran suggests.

Then ask a follow-up question

Of course, all you want to know is whether you got the job. However, you can ask the employer a question to justify your next steps.

If they are still accepting applications, you can find out when they plan to start narrowing down their choices and conducting interviews.

This can give you an idea of ​​when to expect a response.

Join the social media victory by liking and following the company’s Facebook page and Twitter feed.

“In today’s labor market, employers are looking for employees who have the right professional qualifications and fit into the corporate culture.

Engaging with a brand on social media is a great way to show and demonstrate interest in it. Follow LinkedIn and other company social media pages.

“Like and comment on their posts to show the team that you’re interested in what they’re doing,” advises Fran.

Make it clear that you are in high demand

If a company is interested in you for this job, but you haven’t heard from the initial contact, you can try to expedite the process by letting them know that other companies are considering you – if and only if it is true.

“If you have other organizations interested in you, but you are looking for a specific position, you must tell them that you are in demand.”

According to Frana, “simply noting in your follow-up email that you are still very interested in the role but also exploring other options” can be a gentle approach to pushing the company into it.

Do not use any threatening language and try not to sound pompous. On the other hand, subtly letting them know you’re in demand can be a wise strategy as it can encourage them to take you more seriously and speed up the process.

You can send a professional email asking about the status of your application if you applied for a job and haven’t received a response after two weeks.

Write a good follow-up email with these examples.

Example 1: Job Application Response Tracking Email

Subject: Marketing Coordinator Application Tracking

Hello/Dear/Good Morning/Afternoon Miss Harper,

I am writing to follow up on the application I submitted on May 7th for a marketing coordinator position at your company and to reiterate how interested I am in negotiating with the hiring team for this particular position.

As mentioned in the job description, you need a proactive tutorial with excellent communication skills, and I hope this sequel will prove both. I also have 3 years of experience in marketing and am truly delighted with the work done in your company. I would be happy to assist the marketing team in their efforts.

Thank you for taking the time to review my application. I know how much time and effort it takes. Looking forward to your reply!

with the best wishes,

Your name

Example 2.

Electronic letter to monitor the response to the application for work

Plot Line: Regarding the post of senior web-developer

9000 Dear …… ..,

Two weeks ago I applied for a senior web developer position at Hays Corporation. I would like to ask you to share with me the timeline of your solution.

I am thrilled to be able to join the Hays Corp team, using my 10 years of experience in web development and UX design to help grow the company.

I have attached my application materials for your convenience. Please let me know if there is any other information I can provide. I look forward to speaking with you.

with the best wishes,

Reymond Jones

Sample 3 Electronic Letters to monitor the application for employment

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Perfect email followed by email

So you have pre-arranged weeks for interviews. And since you are a pervert IWT reader, you even dealt with questions with your friends and family and friends.

And when you got in… you squashed every question they threw at you – and even hit them with using my portfolio technique. By all accounts, everything went very well and you feel confident about your chances. ..

…what now?

The days following an interview can be the busiest for any job seeker and often involve constantly checking your inbox to see if they sent you an offer.

In fact, you should do something that you should do after the interview that will increase your chances of landing your dream: sending an email for a follow-up interview.

But what does your e-mail say? How long after the interview should you send it? And what will you do if you don’t hear?

Today I’ll show you how to create the perfect email for a follow-up interview. When you do it right, it will instantly make you the clear favorite for whatever job you’re after.

Bonus: Were you worried that you didn’t ask about your salary? Here is my huge free guide to salary negotiation next time.

But first…

Why sending a follow-up email is a critical step

“But Ramit, why should I send a follow-up email? Wasn’t my good interview good enough?

Look, no matter how good your interview was, you STILL need to send a follow-up email for 5 reasons:

1. It leaves a good impression. And impressions are everything when it comes to getting a job.
2. The hiring manager will remember you. You were probably one of several interviews conducted by the company. Don’t get lost in the battle. There’s no better way to keep you in the hiring manager’s brain than by email.
3. You show that you have the initiative. When you get out of the way to send an email after an interview, it shows that you are ready to go further and further to make a lasting impression.
4. The company will see that you are genuinely interested. The following email is a great way to separate you from other respondents who most likely haven’t even thought about it.
5. Dealing with follow-up emails. Your chances of getting a job go up if you send a follow-up email. Especially if you have neck and neck with another candidate.

Imagine that you are in the process of hiring and you have two potential candidates. Both are equally qualified for the role and interview well, but only ONE of them sent you a follow-up message thanking you for your time and calling back some of the things you did that really made an impact on them.

What do you think you are going to choose to work with?

Answer: THE PERSON WHO SENT YOU THE FOLLOW-UP MESSAGE!

It’s also important to keep in mind that your interviewer’s reputation is on the line.

This is the key, so I’ll say it again.

Your interviewer’s reputation is on the line.

Based on the few minutes they interact with you, your interlocutor has to make many important assessments. Do you have the right skills? Will you fit in with the company culture? Are you reliable and trustworthy? and so on.

It’s like speed dating on steroids – with one major exception. If they judge you wrong, they don’t just risk an awkward second date. They risk having their boss question their judgment for the rest of their career. And if it doesn’t work, they’ve wasted a lot of time and thousands of dollars. They need to do it right. Not only for YOU, but also for THEM.

It’s important to keep this in mind when you go into an interview.

Your success is in their interest. And when you follow the interview correctly, you make your job easier proving that you are a top performer who deserves this job.

Before you start your next email

First, you’ll want to make sure you nail the interview. Watch my video on how to skillfully approach tough interview questions. It’s less than 2 minutes and you will NOT regret it.

After the interview, and before you even think about rushing home to prepare that perfect email, make sure you do one thing: take the business cards or contact information of everyone you’ve talked to.

Me too. ALL.

Was there someone who checked you on the phone before you did the interview? Get their email.

Was there a group of interviewers? Write down their contact information.

Did the employee accompany you to the waiting area and get you a glass of water before the interview? Take her business card too.

I can’t think of any employer that wouldn’t love it if their registrar told them about a terrible caller who emailed them to thank them for their help that day. They can also be your future employees, so this is an easy way to start building great relationships.

Little details go a long way when it comes to follow-up.

How to keep track of a hiring manager (with verbal script)

There are two ways to approach your next email and the pros and cons for each:

1. Send the hiring manager a physical card or email

   Pros:

   Receiving a physical message is incredibly romantic in this day and age – and it can further separate you from the rest of the applicants.

   Cons: It’s not as fast as sending email – and you’ll want to send follow-up responses as soon as possible after the interview. If they move fast, your note may come in too late.

2. Email them

   Pros:

   It’s fast, easy, and allows you to send multiple people with one message (consult: write one great observation, then copy and edit it for each person you’ve spoken to).

   Cons: It’s impersonal and chances are your message is lost in your inbox or spam folder. Sending the same email to everyone can backfire.

In the end, it doesn’t matter which method you choose as long as you do it.

Once you’ve done that, here’s the exact text script you can use to monitor the interview manager:

This example is for email, but you can easily use it for a physical card.

Notice three key points in this e-mail:

1. This is a short, simple message. Your next message should not be unusual or complex. In fact, by forcing it for too long, it will either hire a hiring manager or make them think you’re desperate.
2. This is specific. Don’t forget to elaborate on the details. Take something that you really enjoyed talking about in an interview. These details will depend on the hiring manager’s memory and will help to make an impressive impression.
3. It should be sent as soon as possible. Strive to send your letter within two hours of the interview. This will show your enthusiasm and make it easier for you to remember all the details you need to include.

Extended Tip: The best people in all areas automate as many areas of their lives as possible . In fact, you can automate email for a follow-up interview if you want to save time and ensure it gets sent. You can do this by drafting your follow-up letter before you even go for an interview. After that, you can simply open the draft, fill in the missing details, and hit “submit” to Boom. You are done and can spend more time Big victories in your life.

Okay… what now?

Don’t sweat or be patient. It may take the hiring manager several days or weeks to interview other applicants and make a decision.

After a few days, you can send another follow-up message to register.

Use this gentle email template to nudge them.

Notice how short and to the point this letter is. It uses a light touch but still lets them know that you are interested in the job.

It is also important that this email does not make the recipient feel guilty for not responding sooner. If you make them feel this way, the next steps will actually backfire on you and you may lose the opportunity entirely.

They are most likely just busy or your first message was lost in your inbox. This email will grab their attention and get your interview back.

After that, please wait one more week before sending the next and final response.

Extended tip : Be sure to download a tracking app like HubSpot Email Tracking Tool , which lets you know exactly when your interviewer opens your follow-up message. The tool notifies you the moment they see your email, so you can keep an eye on it while you’re in the know. Doing this is key because it’s non-destructive as they already read your email and save both you and the interviewer time.

When calling, it stops after

If you haven’t heard back in a week, reply to your previous email followed by a message saying this:

If they are interested, they will get back to you.